Construction Management within the Construction Project

Construction Management
Author
Affiliation
E-mail

Part A
Task 1
a. Communication Process Outline
The objective of communication within the construction project is to convey instructions to
instigate actions or responses and usually involves information exchanges, and/ or information
requests during the project. This communication process outline will be used at Sullivon for a
construction project in a suburb in the city outskirts. As per the organization quality and safety
policy, various aspects must be effectively communicated, and this outline takes into consideration
various factors that can affect effective communication. These factors include cultural differences,
the structure of the project team, the linkages in the project delivery system, information technology
use, the communication nature, the management of information, and working at a distance (Walder,
2012). The outline will be used through the entire project phases, form design to construction, and
post construction.
Communication will be achieved through verbal communication mostly during status meetings and
telephone. Non verbal communication will involve using e-mails, images (design images), and
weekly reports to pass information such as progress update or WHS policies. During verbal
communication, the bod language of participants will be ‘read’ to gauge interest and concentration
and these subtle cues to package the message being delivered better (Blazevic et al., 2013) .
Communications Plan
Name of project Start date
Project manager End date
Owner (of plan)
Planning
Objective of project and and key high level message points
To communicate project requirements (design)
Communicate workplace health and safety principles
Communicate plan for managing the project
Communicate project progress
Communicate with suppliers and partners/ contractors and subcontractors
Stakeholders
Executive project sponsor

Project team, including contractors and partners
Project manager
Project board
Suppliers and service providers
Relevant authorities
Communications
Outline
Communication Method/ Tool Frequency Objective/ goal Owner Audience
Design E-mail,
meeting,
plans
Every
fortnight
Review design, design
objectives
Project
manager
Project
team,
authorities,
sponsor
Project progress E-mail, status
reports
Weekly Review progress status
and discuss issues like
delays/ changes
Project
manager
Sponsor,
project
team
Work place health
and safety
Meeting, e-
mail
Monthly Communicate WHS
policies and any
incidents and their
solution
Project
manager,
health and
safety officer
Project
team
Compliance E-mail,
meeting, plan
reviews
Monthly Communicate
compliance with
requisite regulations,
laws and standards
Project
manager
Authorities,
project
team
(contractors
)
Team stand up Meeting Weekly Discuss progress, roles,
challenges faced (risks)
and what to be done
next
Project
manager
Project
team
Project review Meeting, e-
mail, report
Once
monthly
At each milestone and
at end of project
Project
manager
Project
team
b. Site Schedule

The meetings discussed include construction progress meeting, WHS meeting, and project review
meeting
Construction progress meeting
Project Date
Time Venue
Convener Project manager
Participants Project manager
Contractors and subcontractors (or their representatives)
Executive sponsor representative
Project accountant
Section heads and supervisors
1 Introduction and distribution
and signing of attendance form
2 Review of any past meetings
3 Progress report presentation
4 Discussion of progress/ issues/
site observations report
5 Actions from the past meetings
review
6 Member contributions
7 Review of key points and
actions to be undertaken
8 Conclusion and closure of
meeting