Contracts and Procurement for Olympic Accommodation Complex in Brisbane

CONTRACTS AND
PROCUREMENT

INTRODUCTION
Here the case study regarding the public project of building an accommodation facility for
Olympic athletes that are going to participate in 2032 Olympics. The demolition of existing
building will be commence from February 2022 and the accommodation complex so built for
2032 athletes will be utilized for student accommodation till 31st December 2031 studying at
Torrens University. Through such a social establishment, a constant development of the public
project management goals can be achieved. The present case study is a similar case of such
social establishment. Initially the scope of the project is very broad and it will be further adjusted
according to the information gathered about the end users. There a requirement of strict control
over the factors existing in the project environment to enable project manager to realize the
success by writing plan in such a way to examine the potential change needed and act
accordingly. The detailed analysis is needed to ensure appropriate performance of variety of
operations and maintenance requirement in the process of development of the project. The
procurement cycle for this project begins with need based ideology and then ends when a set of
competent contractors are selected for the accomplishment of desired objectives. The project
incorporated through the procurement of project management contractor who will be reporting
directly to the project management panel and then leads to analysis of segment required and
elimination of unnecessary and unidentified segments. Inventory control and logistics
management are the most important aspects associated with the function of procurement of this
project. At the last, planning and simultaneous identification of necessary requirements and their
timely provision is crucial for the success of the procurement process. Management of scope,
risk, stakeholders, resources and quality of work are another most important aspects of this
project which is considered to be crucial for the attainment of the objective of Brisbane Olympic
Committee that is, their bid of getting best games ever.
Procurement Scope and context
To ensure the achievement of desired objectives from the establishment of accommodation
facility at Brisbane in required framework and design of the project, there is a need to efficiently
utilize the funds and resources so gathered from various public and private sources. Management
are required to make effective decisions to select those contracts out of the available alternatives
which is highly feasible under the given circumstances and dimensions. The various steps
involved in the life cycle of the procurement process begins from planning for purchases &
requisitions, inviting proposals, review of proposals, solicitation process, evaluating alternative
contracts, selecting vendor and managing orders, administering contract by managing with
invoice approvals and related disputes, keeping record of each and every acquisitions and then
ends at closing of the contract at the finishing of the project. The features of efficient and
effective procurement process are as follows:
 Transparency
 Fairness
 Integrity
 Competition
 Economy
 Accountability