Conveyancing Process and Regulations in Victoria

Page1
Diploma of Conveyancing
ANSWER – 26: TOPIC – 1
Anderson Property Transfers Pty Ltd
53 Lyndhurst Bvd
LYNDHURST, 3975 VIC
18 September 2018
The Office of Government Auditor,
Central Avenue Lyndhurst, 3587 VIC
Dear Mr. Dickens,
RE: Audit Conducted of our company
In this context, I am writing to you with regard to errors of omissions and commissions
noted in our accounts after the audit was conducted by you on 27 August 2018.
You will appreciate the fact that an accounting error does not constitute a fraudulent
discrepancy when noticed in financial documentation and duly reported. Our request is
to kindly arrange for a revised audit so that the discrepancies noted are regularized
under your able guidance.
Awaiting an early confirmation from your end.
Sincerely,
(Jonathan Jacobs)
Finance Manager

Page2
Date 18.09.18
Client Social Resident, Tiger Pvt. Ltd.
27 Camp Road Landhurst 3379
To Social Resident rd Conveyancing
From Neil Smith
Subject 27 Camp Road, Tiger Purchase
Notes Client SR has instructed us to act on his behalf re the above noted purchase of
land. The following are the instructions and notes received from the client
Actions Open file and commence the conveyance process as per p+p drafting of the
Letters to be sent as per the given checklist
ANSWER – 9: TOPIC – 2
This is the time for the conveyancer to register the appropriate transfer documents with
the Land Titles Office for changing ownership of the property. At this stage, discharge
of an existing mortgage has to be done, any existing caveats need withdrawal. If the
property is being pledged for a loan, the conveyancer has to look after the process of
stamping and lodging of the documents for registration after the settlement1.
The conveyancer is required to notify his client about these processes. He is also
required to inform the relevant authorities, including the concerned Owner’s
Corporation or the property manager about the change in ownership2. All these
processes, when completed, will close the conveyancing process and the owner can take
charge of the new home.
The following table shows the time line of this process.
Timeframe Stage
Day 1 Present Offer to Purchase in exchange for
an Option
Both Buyer & Seller : Engagement of
Solicitors
Buyer : Selection of Mortgage Loan
Within 2 weeks from Day 1 Buyer to exercise Option & sign Sales &
Purchase at solicitor's law firm
Within 2 weeks from
Exercising Option
Buyer to pay Stamp Duty
1 Ibp Inc. Australia Business Law Handbook Volume 1 Strategic Information and Basic Laws. (Int'l
Business Publications, Washington DC, 2013).
2 Clark, E.E. Cyber Law in Australia. (Kluwer law international, Amsterdam, 2010).