Copyright and Privacy Policies for XYZ Company Workplace
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This report outlines a guide for the copyrights regulations in the workplace, employee compliance and management strategy, and management of privacy policies in the organization, communication, policy reviews and staff participation.
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Summary Following new web design and developments in theXYZ Company Network, it is mandatory that all members are aware of the existing Occupational Health and Safety (OHS) regulations for effective operations. These are standard obligations on how to use the newly installed web services. Designed by the Standards Australian Limited the Australian Privacy Principles (APPs)1focuses on the protection of confidentiality and personal privacy for individuals. This is important for security of individual information and management of privacy. The Copyrights Policy has procedures for use when dealing with exclusive rights2. This includes published, computer designed, and recorded works. This report outlines a guide for the: Copyrights regulations in the work place, employee compliance and management strategy Management of privacy policies in the organization, communication, policy reviews and staff participation Copyrights Policy The Copyrights Policy definesXYZmember’s rights and limitations when dealing with creative and artistic works. It cover the law as an ethical policy for company practice. It prevents infringement on computer programs, electronic material, and original works. Procedure for members Copyrights refers to the nature of the original works, ownership duration and conditions for infringement. This includes conditions laid out in the sale, hire or dealings. In the computer application it includes downloads and use of copies. Compliance to the Copyrights Laws features substituting, importing or outsourcing and reproduction of original works. Violation includes unauthorized use of original and copied information, reproduction of data including photographs, videos and digital information. Rights and limitations XYZ staffmembers shall observe the owners’ rights to an idea when using, interpreting, producing or reproducing information. Users of digital content shall comply with this law for individual, exclusive and joint activities. Owners have a right to be informed before removing or making alterations and distributing information. The use of private property shall adhere to the terms of use including the duration for usage and type of use. Limited use shall be within the moral rights recognized under the legislation including the right to observe integrity when referencing material and the right to reasonable use. Implication of copyright breach Any noncompliance or infringement shall lead to personal liability. The licensing shall feature exclusive rights and licensed use within the restrictions of use for individual, website and software items. Fair dealings shall include non-discriminate use of copied work for publications3. In case of breach of user rights investigations shall indicate the implications for users in an agreement. Copyright policy review plan 1Office of the Australian Information Commissioner,Australian Privacy Principles, https://www.oaic.gov.au/privacy-law/privacy-act/australian-privacy-principles 2Copyright Act 1968. Federal Register of Legislation., 2017, https://www.legislation.gov.au/Details/C2017C00180 3B. Karnika, K. Pappalardo, How Copyright law is holding back Australian creators. 2018.The conversation. https://theconversation.com/how-copyright-law-is-holding-back-australian-creators-91390
Constant reviews with consideration of expiry period applies to local and international licenses.4An open negotiation policy is advisable for commercial and private use Copyrights policy distribution The distribution shall depend on the license and copyright laws within the organization and its territorial jurisdiction. Implementation of the policy is under the stipulated guidelines and employee obligations. It covers the use of online videos, publication, documents, software, images, training material and websites. Privacy Policy The privacy laws forXYZguides the collection, use and disclosure of information. Personal information in this case includes personal information such as the name, family members, age, and passport details. In addition, contact information such as emails, telephone numbers, addresses and location is also private. Confidential details also include committee affiliations, websites, and sensitive information and online communications. Leaking forms, online chats or conversation is violation is privacy. Members should seek consent before publicizing such information. Staff engagement The management of information shall be open and transparent but each member should observe privacy when dealing with personal information from staff, stakeholders, customers and business relations. This policy covers all departments and includes HR personal data for employees and job applicants. It is illegal to distribute information without consent. Communication channel plan Misuse of information, unauthorized access and loss of information violates the legal requirements. Modifying or giving disclosure of data records shall follow procedures for dissemination of data for staff, and IT departments. This follows the social media, website, cloud computing, and email distribution. The law includes limited access to the physical location, security data and website links. Review of privacy policy Updating of privacy policy shall be on a regular basis in accordance to changes in the new law, company operations and new practices. Updates shall also depend on changes in the business environment. Integrity and privacy policy distribution Any complaints arising from the updates shall be under the company management systems. Formal complaints made to the office of the Australian Information Commissioner for investigations. Security, confidentiality and availability of information5. Conclusion Managing privacy and copyrights policies includes recognition of each policy and procedures for review of relevant legislation. As part of integrity and confidentiality, website management laws ensure security 4D. Browne, Australian Copyright Law Reform Update-A lot to celebrate and a lot to look forward to,Creative Commons Australia, 2018, https://creativecommons.org.au/blog/2018/01/australia-copyright-law-reform-update- a-lot-to-celebrate-and-a-lot-to-look-forward-to/ 5Department of Defense, 2017,Strategic Policy and Intelligence, Australian Government Information Security, Commonwealth of Australia 2017, https://www.asd.gov.au/publications/Information_Security_Manual_2017_Controls.pdf
and accessibility of information for all. Constant updates of policies and distribution laws ensure compliance. Bibliography Office of the Australian Information Commissioner,Australian Privacy Principles,2018, https://www.oaic.gov.au/privacy-law/privacy-act/australian-privacy-principles
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Copyright Act 1968. Federal Register of Legislation., 2017, https://www.legislation.gov.au/Details/C2017C00180 Department of Defense,Strategic Policy and Intelligence, Australian Government Information Security, Commonwealth of Australia 2017, https://www.asd.gov.au/publications/Information_Security_Manual_2017_Controls.pdf Bansal. K, Kylie. P, How Copyright law is holding back Australian creators. 2018.The conversation. https://theconversation.com/how-copyright-law-is-holding-back-australian-creators-91390 Delia. B. Australian Copyright Law Reform Update-A lot to celebrate and a lot to look forward to, Creative Commons Australia, 2018, https://creativecommons.org.au/blog/2018/01/australia-copyright- law-reform-update-a-lot-to-celebrate-and-a-lot-to-look-forward-to/