Council Amalgamation Project Charter - Desklib

This project charter outlines the purpose, description, stakeholders, risks, budget, objectives, and approval requirements for the Council Amalgamation Project. The project aims to develop a merger organization that meets all legislative requirements and customer expectations. The project will be conducted in three phases, with a focus on evaluating the present scenario, endorsing the previous phase, and performing the transition phase after creating a new entity. The initial risks include project scope creep, project schedule escalation, not satisfying customer needs, lack of communication, and legislative agreements. The initial stakeholders include suppliers, CEO, combined executives, union representatives, and project deliverables. The project budget is close to $1,950,000 after three years. The project objectives include delivering a transition plan, merging the two organizations, and achieving better throughput. The project approval requirements involve the project manager developing the project plan, the sponsor approving the project plan, and the CEO, sponsors, and directors approving the change plan and change transition plan. The project manager is responsible for developing the project plan, assigning stakeholders, and ensuring tasks are completed within the scheduled deadline and budget.

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Student Name:
Student Number:
Student Email:
Project Title:
Project Sponsor: Date Prepared:
Project Manager: Project Customer:
Executive Summary:
The project will help in developing the merger organization. The project will aid in meeting all the
legislative requirements. The project will be integrated into several phases and in this way the project
can meet all the objectives and the demand. All the associated transition, review and interim of the
project must be carried out in such a manner such that the project can be hand over to the client
successfully.
Project Purpose or Justification:
The main motive or the purpose of the project is to perform the transition plan. The transition plan will
assist management to prepare transition to new local government identity. It will help to create the
merger organization of City of Swan and Shire of Mundaring. The new merger project will facilitate the
customers and it will help in achieving the expectations of the customers. Along with that the project will
meet all the legislative agreements.
Project Description:
The project will be conducted in three phases. The present scenario must be evaluated and the
associated approaches must be delivered in an efficient manner. The second phase involves the
endorsement of the previous phase and at the end, the transition phase will be performed after creating
anew entity.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 1

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Initial Risks:
…
Risk Id Risk
Statement
Probability Impact Score Strategy Response
1 Project scope
creep
High Maximum 25 Measurement
of proper
quality of the
project
implementation
Measurement
of proper
quality of the
project
implementation
2 Project
schedule
escalation
High Maximum 25 Appropriate
planning
Appropriate
planning
3 Not satisfying
the needs of
the customers
High Maximum 20 Implementation
of proper
monitoring as
well as
evaluation
procedures
Implementation
of proper
monitoring as
well as
evaluation
procedures
4 Lack of
communicatio
n
High Maximum 25 Implementation
of
communication
management
plan
Implementation
of
communication
management
plan
5 Legislative
agreements
High Maximum 20 Legislative
agreements
must be
carried out in
efficient
manner
Legislative
agreements
must be
carried out in
efficient
manner
Initial Stakeholders:
Name Interest Impact Strategies
Suppliers High Medium Supplying all the essential resources that are required
for successful accomplishment of project
CEO Low Medium Takes all the important decisions that will help to
undertake the project successfully
Combined
executives
Medium Low Take all the necessary decisions that will create
impact on every aspect of the project
Union
Representatives
Low Medium Offer approvals on several aspects related to the
execution of the project
Project Deliverables
Improving the capability of the resources
Enhancement in financial report
Offering better working place
Offering service integration in effective manner
Improved organizational management
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 2

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Initial Stakeholders:
Improved product delivery to the customers
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 3

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Summary Milestones Due Date
Developing Business Plan 20/ 4/ 15
Developing Budget Plan 5/ 5/ 15
Building Network 21 / 5 / 15
Setting up financial framework 24/ 5 / 15
Setting up Customer interface 29/ 5 / 15
Summary Budget and Feasibility:
At first the project budget that was scheduled was close to $1,500,000, however the budget of the
project rises 10% within next three years. Now, the total budget that has been accumulated after three
years is close to $1,950,000.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 4

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Objectives and Success Criteria
Scope:
Scope involves the delivering of a transition plan and on merging the two organizations they can expect
to get better throughput
Time:
Five years
Cost:
$1,950,000
Quality:
Needs of the customers will be fulfilled maintain the quality of the project
Acceptance Criteria:
The organizations after merging are expected to provide better outcomes, the merger will help to
accomplish the business goals with ease. It will help to meet the scope and the scope and the objectives
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 5

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Approval and Manager
Project Approval Requirements:
The project manager is in charge to develop the project plan. The sponsor is responsible to approve the
project plan. The change plan as well as the change transition plan needs to be approved by the CEO,
sponsors and the directors. The project plan will contain the activities, budget and the schedule details
and after the approval they can stay assure that the project will be conducted within given time with
efficiency.
Project Manager:
The project manager is appointed to develop the project plan containing the schedule and the budget.
He is given the responsibility to assign the stakeholders for the project. The project manager will make
sure that the stakeholders are carrying out the tasks within scheduled deadline and the budget.
Approvals:
Project Manager Signature Sponsor or Originator Signature
Project Manager Name Sponsor or Originator Name
Date Date
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 6

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
References:
Dollery, B.E., Kortt, M.A. and De Souza, S., 2015. Policy analysis capacity and Australian local government. Policy
Analysis in Australia, Policy Press, Bristol, pp.105-20.
Fahey, G., Drew, J. and Dollery, B., 2016. Merger myths: a functional analysis of scale economies in New South
Wales local government. Public Finance and Management, 16(4), p.362.
Henderson, S., 2017. Competitive sub-metropolitan regionalism: Local government collaboration and advocacy in
northern Melbourne, Australia. Urban Studies, p.0042098017726737.
Howes, M. and Dedekorkut-Howes, A., 2016. The rise and fall of climate adaptation governance on the Gold Coast,
Australia. Climate adaptation governance in cities and regions: Theoretical fundamentals and practical evidence,
pp.237-250.
Rizzi, D. and Zanette, M., 2017. A procedure for the ex-ante assessment of compulsory municipal amalgamation
policies. Public Finance and Management, 17(2), p.170.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 7