Customer Service Management for Travel and Tourism: A Case Study of Butlin's

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CSMT4014 - CUSTOMER SERVICE
MANAGEMENT FOR TRAVEL AND

TOURISM

1

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Table of Contents
Introduction
......................................................................................................................................2
LO1
.................................................................................................................................................. 3
1 Describe the types of customers that Butlin's attracts as a Holiday village?
................................3
2
Identify the current needs of each type of customers identified in question 1 and explain how
they can contribute to the success of Butlin's?
................................................................................4
LO2
.................................................................................................................................................. 6
3 Discuss the major techniques that Butlin's can use to analyse the effectiveness of customer

service within its company?
.............................................................................................................6
4 Analyse the use and importance of a quality system that can be implemented in Butlin's to

enhance customer service?
.............................................................................................................. 8
LO3
.................................................................................................................................................. 9
5 As the future customer service executive, you have been asked to prepare short action

guidelines to cover each of the major skills of customer service at Butlin's.
..................................9
Conclusion
..................................................................................................................................... 11
References
......................................................................................................................................12
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Introduction
This report is based on Butlin’s which is large holiday champs that was founded by Billy Butlin

in the United Kingdom. Butlin operatesnumerouslarge hotels to fulfillthe wants and needs of

customers in an effective way. This organisation operates functions in different countries such as

England and Franceto generatehigh income and growth. In this,report different types of the

customerhas been examined that
Butlin's attracts as a Holiday village. There are different types
of customer's needs that has been examined in this report with their contribution towards the

success of Butlin. Apart from this, the importance of quality system has been discussed in this

report.

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LO1
1 Describe the types of customers that Butlin's attracts as a Holiday village?

In travel and tourism customer play a veryimportant role in accomplishing a high level of

growth, success,and development so it is highly important for Butlin to give high attention to

their wants and needs. It is the major duty of managementto offer high-quality tourism products

and services to a customerat a reasonable price to attract them towards the Holiday Village. To

retain the customer for long-termmanagement of tourism organisationexamine the current market

trend and add value in existing and new services. There are different types of customerswhich

are internal and external according to which organisation provide services for higher satisfaction.

Internal customers are subordinates, employees, staff members, superiors, manager,and seniors

who work in the same organisation whereas external customers are visitors, customers, clients,

guests and others (Haris, 2014). It is highly important for the travel and tourism sector to fulfill

current wants, desire, and demand of customers that enhance their satisfaction level. To achieve

desired goals and wants it is necessary for the tourism sector to give high quality of products and

service. Without satisfying customer travel and tourism sector is unable to generate high income

in the tough competitive marketplace

To generate high-incomeButlin needs to attract a huge number of customers
as a Holiday
villageby offer the great discounts, packages,andcoupons. By providing high-qualityproducts and

services at suitable cost Butlin can easily satisfy the needs and wants of customers.
Forachieving
desired goals and objectives tourism organisationneeds to fulfillbasic needs and wants

ofcustomers.
Holiday village providesa great view, natural beauty and environment to
visitorsthat make their moments memorable for them. A hugenumber of customersget attracted

towards the Holiday village because of a good environment. In the UKa hugenumber of people

cometo visit the differenttourist location in their vacations. Tourist in Butlin increase year by

year that contributes so much to the growth and development of the country and economy. To

attract a huge number of customersButlin needs to examine the services that are provided by the

organisationand the type of customers they are serving (
Johnston and Clark, 2008). This will
help in increasinglevel of profitability and growth in today’s tough competitive marketplace.

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Travel and tourism is the fastest sector that generates high income and achieves success in last
few years by giving high attention to needs and wants of customers.

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2 Identify the current needs of each type of customers identified in question 1 and explain
how they can contribute to the success of Butlin's?

It is very much important for tourism organisation to fulfilldifferent wants and needs of different

types of customers for achieving desired goal and objectives. With the help of customers,Butlin

achieves high growth and success in the tough competitive marketplaceas they spend lots of

money on products and services of tourism. Customers have various basic needs such as high

quality, reasonable price,and others so that they can easily enjoy their vacations and trip to gain

lifeexperience.

Current needs of external customers:
It is necessary for Butlin to examine the current needs of
the externalcustomer for generating high income and success in today’s tough competitive

environment. Customers wanthigh-qualityproducts and services at a lower price that must be

fulfilled by the organisation by taking help of innovation and high technology.

To attain set goals and objectives it is highly important for Butlin to meet current
expectation, requirement and desire of customers in an effective manner.

To fulfill existing needs of external customer Butlin provide great tourism facilities to
them at holiday village that is an attractivelocation situated in the middle of the forest. People

want to visit the location
due to great location and environment. To achieve high growth and
success
Butlin maintainssafety and security measures at the holiday village. External customer
contributesa lot to the success and high profitability of the Butlin so it is a major responsibility of

managementto deliver tourism services to them according to their wants and needs (
Dale, 2007).
Without satisfying external customer’s needs company is unable to earn high income and
sales in the marketplace. To retain customers for long time Butlin provide security and safety in

the holiday village. There are basically five needs of customers like price, quality, appreciation,

service,and action that must be fulfilled by the organisation.

Currents needs of internal customers:
Butlin must communication every single required
information and details about tourism services to customersthat help to retain them for the long

time period with the organisation. With internal customers,Butlin is unable to achieveset goals

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and objectives in the proper way as all the operations and function are performed by
theemployees who are internal customers.

It is necessary for this organisation to maintain positive and healthy working environment
in the workplace for the employees so that they can execute allocateresponsibilities in a

mostsuitable manner to fulfillcustomer’s needs, desire, wants and demand (
Haris, 2014).
The organisation must pay proper remuneration to employees in return for their work so
that they can give full efforts to provide high-qualityservices to customers. Internal customer

assists
Butlin to achieve desired goals and objectives.
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LO2
3 Discuss the major techniques that Butlin's can use to analyse the effectiveness of

customer service within its company?

To achieve set goals and objectives travel and tourism organisationneeds to fulfillcurrent wants,

desire,and demand of customers. There are so many methods and techniques are used by the

tourism sector to increase the effectivenessofproducts and services. Management of tourism

industry facedvariouschallenges while satisfying customer’s demand because of lack of

communication. With the help of effective communication travel and tourism can easily identify

existing as well as new expectation so that they can provide products and services accordingly.

Less qualified employees also make a problemfor the organisationfor providing high-quality

services to customers (Haris, 2014). It is highly important for travel and tourism managementto

take help of different techniques to resolve these issues to fulfilled wants of customers. Tourism

industry needs to evaluate current wants and needs of customers so that they can offer services

accordingly. With the help of researchtourismorganisationcan easily identifyprimary as well as

secondary needs of customers.

By adopting effective communication techniquesButlin can analysethe effectiveness of customer

service. This will help to examine the problem of customersthat impact negatively on sales and

revenue. Tourismorganisation can take suitable action to resolvethe issues of customers with the

help of effective communication techniques. To enhanceskills, ability and knowledge of

employee’s travel and tourism industry provide required training sessions to employees so that

they can tackle any difficult situation in an effective way (Li-Jen Jessica Hwang Andrew

Lockwood, 2006).

By using high technology and advanced methods tourism industry can enhance effectiveness in

customer services that help to achievea high level of profitability and growth in the tough

competitive marketplace. To resolve customer’s issues feedback is a great way through which

managementcan take appropriate action to improve their service. For takingmeasurable action it

is very much important for the tourismsector to identify requirement of both internal as well as

external customers in order to fulfillthem. There are so many ways and methods that are used by

travel and tourism organisationto analysethe effectiveness of customer service. Some of them are

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feedback, complaint channel, communication and others that help in providing high-quality
products and services to customers (Johnston and Clark, 2008). To achieve high growthand

success in today’s tough competitive business environment it becomes very important for travel

and tourism organisationto give high focus on customer’s requirement, expectation and demand.

With the help of communication techniques, training sessions, feedback from customers etc

management can easily analyse the effectiveness of customer services through which the travel

and tourism industry can generate high income and sales.

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4 Analyse the use and importance of a quality system that can be implemented in Butlin's
to enhance customer service?

It is highly important for travel and tourism industry to give high focus on the qualitysystemto

deliver high-quality products and services to customers as per their wants, needs, expectation,and

demand. Tourism industry measuresboth perceptions of the customer towards the service that

they receive and their expectation of service quality. This will assist the organisation to identify

the improvement area that failed to deliver high-quality services. Travel and tourism face huge

competition in the large marketplace in which they can easily survive for a long time by put

customer’s needs and demand of first priority. There are five basic needs of customers like price,

quality, service, action, and appreciation that must be fulfilled by the organisation to satisfy

customers. Butlin provideshigh-quality products and services to the customer to retain them for a

long time. By maintaining quality system tourism organisation can increase the level of

profitability and success

There are two components which are used by traveland tourism industry which are customer

focus and leadership that help to increaseeffectiveness and quality of services to meet customer’s

expectation and demand. In the
customer focustourism industry give high attention to existing
and new needs and demand of customers to fulfill them in an effective way. By identifying,the

requirement and expectation of customer,management can deliver services accordingly. It is

highly important for travel and tourism organisation to use both approachesto maintain a quality

system in order to achieve desired goals and objectives.
Leadershipis great techniquesthrough
which organisation can easily increase the scale of sales and growthin today’s tough competitive

marketplace (Dale, 2007). With the help of leadership,approach managementdevelops great

strategy and plans that help to satisfy current requirement and expectations of customers.

Travel and tourism organisation can generate high income and sales by fulfillingthe wants and

needs of customers. To maintain long-term growth and success in tough competitive marketplace

travel and tourism organisation focus on the basic requirement of customers such as price,

quality, appreciation, action,and service. By using quality system tourism industry measures the

perception and expectation of customers so that they can provide products and services

10

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accordingly. With the help of this techniques,an organisation can easily identify the area that
needs improvement to deliver high-quality services to customers properly (
Haris, 2014).
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LO3
5 As the future customer service executive, you have been asked to prepare short action

guidelines to cover each of the major skills of customer service at Butlin's.

Traveland tourism organisation use effective communication to maintaina great and healthy

relationship with customers that help to achieve set goals andobjectives effectively in certain

time. It is a major responsibility of management to provide required training sessions to

employees to enhance their communication skills so that they can deal withcustomers properly.

This can reduce errors and issues between the organisation and customers. It is necessary for

tourism organisation to communicate important information to customers that help in taking the

rightdecisionrelated to traveland tourism activities (
Haris, 2014). Communication is a great way
to reduce the gap that influencesprofitability and sales of travel and tourism negatively. By

providing required training and development programs to employees management can increase

their ability, skills,andknowledgethrough which they can deal with customers in a systematic

manner that helpstoachievethe set target in a specific time. With the help of communication skill

organisationcan take right decisionto enhancethe satisfaction level of customers. It is necessary

for the service provider to follow developed guidelines of customer service that assist to enhance

effectiveness in existing as well as new travel and tourism activities.

There is short actiona guideline isdeveloped below that cover major skills of customer services at

Butlin.

Major Skills
Do not Do
Customer retention

programs

Do not avoid

complaints of customers

Do not take slow action

to resolve customer’s

issues.

It is necessary for an organisation to

develop great programs to retain the

customer for a long time.

Give instant response to their complaints

and issues.

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Take measurable action to resolve them.
Regular feedback and viewpoints can

take by customers (
Haris, 2014).
To adopt the latest

technologies

Do not offer expensive

services to customers.

Do not harm the safety

and security factors of

customers (
Haris, 2014).
Avoid the shelfware

syndrome

Do not affect the interest

of customers.

Examine the expectation of customer to

fulfill them.

Provide high-quality products and

services to meet their wants.

Provide great training sessions to

employees to enhance their technical

knowledge.

Take right action to improve quality of

services.

Use technology to resolve customer

complaints in a fast way.

Teleselling
Avoid unwanted and
unnecessary activity

during calls.

Do not talk loudly with

customers.

Do not give a negative

response to complaints

Provide important information about

tourism action to customers via

telephone.

Effective communication must be done

by spreading the right information.

Clear language must be used by the

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from customers. organisation.
Listen politely customer’s problem

Great listening skills
Do not use wrong
words during the

conversation that can

make a negative

impression.

Do not reply rudely to

the customer while they

complaints related to

products and services.

It is highly important for employees to

listen tothe problem of customers in an

effective way.

Reply properly to every single query of

customers.

Provide a suitable solution to customers

to enhance their satisfaction level (
Dale,
2007
).
Hence, above developed short action guidelinesassist service provider to deliver great quality

products and services to the customer to meet their wants, expectations,and requirement

effectively. In today’s tough competitive marketplace travel and tourism organisation need to

adopt great skills to compete with their competitors. Butlin attractsa huge number of customers

by offering high-quality services at a reasonable price (
Haris, 2014). It is a major responsibility
of management to give high attention to customer approach while providing services and

products to customers that help to achieve high growth and profitability in the set time period.

Management must ensure that employees are followingthe developedguideline or not to achieve

the desired result.

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Conclusion
By evaluating this report it has been concluded that Butlingives high attention tothe wants and

needs of customers to attain set goals and objectives. To survive in the toughcompetitive

marketplace it is highly important for travel and tourism industry to focus on the customeras well

asleadershipapproach that help to enhance the qualityof products and services. For generating

high growth and income it is very much important for tourism management to resolve customer’s

problem and issues in an effective manner. By identify both internal as well external customer’s

needs demand and wants travel and tourism industry can easily accomplish desired goals and

objectives.

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References
Dale, G. (2007) Travel and Tourism, 2nd Edition, England: Heinemann.
Haris. E.K (2014) Customer Service A Practical Approach, 6th Edition, England.
PearsonEducation Limited.

Haris. E.K (2014) Customer Service A Practical Approach,
6
thEdition,England.PearsonEducation Limited.
Johnston. R and Clark. G. (2008) Service Operations Management, 3rd Edition,
England. PearsonEducation Limited.

Li-Jen Jessica Hwang Andrew Lockwood, (2006),"Understanding the challenges of
implementing best practices in hospitality and tourism SMEs", Benchmarking: An International

Journal, Vol. 13 Iss 3 pp. 337 - 354

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