Developing a Poster for World Mental Health Day at LA Health

This article outlines the process of developing a poster for World Mental Health Day at LA Health, including creating a work plan, monitoring performance, and seeking support when needed. It includes a sample work plan and email templates for communicating with a manager. The article emphasizes the importance of prioritizing workload and managing time effectively to avoid becoming overwhelmed.

Part 2: Develop a work plan and monitor your performance
For this assessment task, you will need access and familiarise yourself with the following LA Health documents which
are available in the Virtual Learning Environment (VLE) in the Student Course Resources area:
1. Plan_Business plan extract
2. Policy_Procedure_CodeofConduct
3. Policy_Procedure_CommunicationProtocols
4. Policy_Procedure_Emails
5. Policy_Procedure_InternetUse
6. Policy_Procedure_PrivacyStatement
7. Policy_Procedure_WHSGeneral
For this assessment task, you are a healthcare worker at LA Health. You have been in your role for three (3) months,
and your manager, Prisha Kaur has been assigning you a range of specialised projects in addition to your normal duties
to assist the department in meeting their operational goals.
Task 1: You have received an email from your manager:
From: [e-mail]
Subject: Poster work plan
Date and time: Thursday, 8am
Work plan template.doc (below)
Good morning
I hope you are having a good week. As you know, World Mental Health day is fast approaching and as a special
project, I would like you to develop a poster that we will put on the intranet. The main objective of this poster is to
raise awareness of mental health. I am thinking that the poster should include:
 General information about world mental health day
 How staff can look after their mental health
 Support staff can access if they need help
I know it is nearly the end of the week but would like you to fit this in as a priority. I would like to have the poster
finalised by Monday afternoon. To help you keep on track, I suggest you develop a work plan and prioritise you
tasks (see attached). Once you have developed your work plan, please email to me and we can negotiate your
tasks/timeframes.
Kind Regards,
Prisha Kaur
As requested, you will be developing a poster for world mental health day in accordance with the task objectives. Your
working day is from 9am-5pm; develop your work plan by completing the following steps:
 Use the ‘work plan Version 1’ template your manager sent you (see next page)
 Complete each section of the work plan template. All instructions and scope requirements to undertake this
task are within the work plan template.
 Ensure your plan aligns with organisational and legislative requirements.
Development Date: 29/04/2020 Page 1 of 14

Work plan: Version 1
GOALS, OBJECTIVES AND REQUIREMENTS
Project goal To develop a poster to promote World Mental Health Day on Thursday 10th
October
Time frame for completion
Anticipated factors that may
impact achievement of goal and
contingencies (list a minimum of
three.)
Factor impacting achievement of
work goal
Applicable contingency
Competing work priorities Contact manager for support
Time issues and work prioritization Contact immediate supervisor
Approach to resources Contact Finance department for arrangement
of paid resources.
Low focus Contact Manager for additional time allotment
if possible.
PROJECT OUTLINE
Ideas for what must be included in the poster (list a minimum of five)
Use of the various attractive diagrams.
Include information related with mental health issue that may put adverse impact.
Awareness information related with mental health will also be included.
Remedies and details about mental exercises will also be a part of poster.
Punch line and key aspects will also be included that may create positive work culture will also be included in the
poster.
WORK PLAN

Priority Activity Day/Time
Frame
Responsible
Person Anticipated Outputs
1 Conduct research online to determine content
required for the poster
Thursday/
2 hours
[insert your
name]
Research for the
content
2 Gathered some relevant information from
secondary sources including books and
articles.
Thursday
2.5 hours
Secondary
information
gathering
3 Conduct primary research for gathering
data
Thursday
3 hours
Primary data
gathering
4 Arrange and bifurcate gathered content as
per requirement and need
Friday 2
hours
Bifurcation of content.
5 Choose suitable format for the poster Friday 1
hour
Formatting poster
6 Checked last and evaluate the poster Friday 2
hours
Evaluation and
checking.
 Using the provided email template, formulate the email that you would send to your manager with your
version 1 work plan.
 Your email must include:
 An overview of what is attached
 The timeframes you propose
 A request for feedback and for approval
 Other information you deem relevant
 Ensure accordance with legislation and LA Health policies and procedures.
To: [e-mail]
CC:
From:
Subject: Poster checking and finalization
Date and time: Friday 1 pm
Dear Madam,
In order of received project regarding poster preparation, I have attached required details and information. An
overview of poster content, performance of related activities and prioritization of work is also mentioned here. As

the project is on mental health so a draft format is being send to you for final approval and checking. Its projected
timeframe may include the completion of Friday around 11 am. The poster is made in compliance with required
laws and legislations. Also, detailed information related with poster and its associated aspect regarding details of
information including primary and secondary sources is also attached for your overview.
The final and draft poster is attached for your approval and feedback. Kindly suggest any further changes if
required.
Task 2: You have received an email response from your manager:
From: [e-mail]
Subject: Poster work plan
Date and time: Thursday, 8am
Good morning
Thanks for sending your work plan through. I really need this completed within the next 24 hours, so can you please
update your plan to reflect this? In turn, I will find a template for you to use, so please change your priorities to
these:
Priority Activity Time Frame Responsible
1 Conduct research online to determine content required for the poster 0.5 hours You
2 Find a template online to use 1 hour Prisha
3 Develop the poster 2 hours You
4 Proofread and edit the poster 1 hour Your
I will get onto looking at a template while you conduct research. I will send you through the template once I have
found a suitable one 😊
So, let’s get you starting on this task first thing tomorrow. In the meantime, I would also suggest you get your tasks
into your calendar so the rest of the team know not to bother you! Plus – it will help to keep you on track. Oh, we
have a team meeting from 1-1.30pm tomorrow, so you will need to allocate time for that.
As a result of what you have proposed, your manager has proposed additional changes to your work plan. As such,
you must now amend your plan and send your manager the updated copy. To do this, complete the following steps:
 Use the ‘Work plan Version 2’ template below and amend to meet the negotiated format.
Work plan: Version 2

GOALS, OBJECTIVES AND REQUIREMENTS
Project goal To develop a poster to promote World Mental Health Day on Thursday 10th
October
Time frame for completion
Anticipated factors that may
impact achievement of goal and
contingencies (list a minimum of
three.)
Factor impacting achievement of
work goal
Applicable contingency
Competing work priorities Contact manager for support
Time management
.
Co-ordinate with team so that work
can be updated.
Accessing and division of
information
Explore more and take online
sources
Determination of appropriate
format
Online net surfing and co-ordinate with
manager.
PROJECT OUTLINE
Ideas for what must be included in the poster (list a minimum of five)
Inculcation of most suitable and attractive template.
Inculcate more relevant and appropriate information.
Use of suitable images and content.
Editing and inculcation of required changes.
Arrangement of information as per topic.

WORK PLAN
Priority Activity Time
Frame
Responsible
Person
Anticipated
Outputs
1 Conduct research online to determine content
required for the poster
0.5 hours [insert your
name]
Research for the
content
2 Conducting primary research and inculcate
practical approaches
Friday 1
hour
Practical
approach
3 Determining most suitable template for poster Saturday
2 hours
Best
presentation
4 Arrangement of information on sequel manner Saturday
30
minutes
Better and
informative
5 Developing Poster Saturday
1 hour
Project complete
6 Proofreading and final editing Saturday
1.5 hours
Final and
presentable
 Using the email template below, formulate the email that you would send to your manager with your version
2 work plan.
 Your email must include:
 An overview of what is attached
 Amended timeframes and tasks per the agreed outcomes
 A request for feedback and for approval
 Other information you deem relevant
 Ensure accordance with legislation and LA Health policies and procedures.
 Your email must be written using the template provided and in accordance with legislation and LA Health
policies and procedures.
[e-mail]

CC:
From:
Subject: Final Poster checking and approval
Date and time: Saturday 11 am
Work plan V2.doc
Dear Madam,
As per your previous feedback and asked changes related with work performance and activity performing, changes
have been made. Under this poster required changes related with its formatting and presentation is made. The
work is also proofread and checked. All information is made as per your feedback. Also, a second check regarding
content, its formatting and presentation is also made during this time. Primary research and information along
with practical approach is also inculcated in this poster. Task and timeframe is also revised and checked. Also, the
mistakes that are being identified previously is being widely focussed and corrected.
Kindly further assist for required changes and approval.

Task 3: As Prisha recommended, to ensure you are efficiently and effectively managing and
monitoring the scheduling/completion of your task, use the calendar app (below) to schedule
your approved work priorities. In addition to the poster, you must allocate:
 Lunch break 11.30pm-12pm
 Team meeting 1pm-1.30pm.
Date: Saturday
Time Task allocation
9:00am Checking of pending and received mails
9:30am Make planning for the entire day along with projected time
10:00am Make changes in poster as per feedback
10:30am Attaining feedback
11:00am Proof reading and final editing
11:30am Lunch
12:00pm Send for final approval and start preparing for meeting
12:30pm Making final preparation regarding meeting
1:00pm Meeting
1:30pm Arrange and making notes of meeting
2:00pm Perform pending business work

2:30pm Conduct team survey
3:00pm Checking and replying mails.
3:30pm Perform business work
4:00pm Contact with manager regarding final approval
4:30pm Make yesterday planning
5:00pm Winding up of work
Task 4: You have received a skype message from a colleague:

As your day is completely full with poster related tasks, assisting Fred would make your workload unmanageable and
will increase your level of stress. Implement a contingency noted in your work plan by contacting your manager to
explain the situation and ask for assistance and support.
To do this, complete the following steps:
 Write an email to Prisha using the template below:
 Your email must include:
 An overview of the situation
 A request for assistance and support
 Other information you deem relevant
 Your email must be written using the template provided and in accordance with legislation and LA Health
policies and procedures.
 Save your email
 Submit your email to your assessor
To: [e-mail]

CC: Prisha
From: @LAHealth.com.au
Subject: Assistance and support for unmanageable workload
Date and time:
Dear Madam,
As per received mail of my manager I need to create some training material for the proposed training for the next
week. As currently I was working with my schedule and work related with poster preparation. And now as I need to
prepare training material for which I need to do research and need extra time. As due to this my whole schedule is
affected and disturbed. This has created mental pressure on me. Kindly suggest me contingency plan and time
management technique with regard to this situation so that along with my schedule and work activities I would also
able to attain and prepare training material as per my manager's order. As training is scheduled to be provided in
the next week so in order to prepare the material and make its final approval along with inculcating required
changes I need to manage my schedule because with such hectic schedule I'm currently facing mental pressure
because during previous week also I was engaged in poster preparation along with my regular work.
Thus, it is requested to enable me assistance and help so that I would further manage my work along with mental
stress too. If possible please provide me a co-partner so that we would distribute the work and that will not only
resolve my issue but it will further enhance the work quality too.
Task 5: You have received an email response from your manager:
From: [e-mail]
Subject: Poster
Date and time: Friday, 4pm
Good afternoon
Thanks for getting the poster completed. I have gotten someone else to assist Fred with his training materials. I
don’t think he realised how much work you have on! Before you head home for the day, I would like you to identify
a minimum of two (2) variations to this task that we should be mindful of next time round. This can be:

 Hazards
 Issues
 Challenges
 Ideas
 Improvements
Please document this in the ‘evaluation’ section of your work plan. Please email to me once complete.
Kind Regards,
Prisha Kaur
As requested, you must reflect on your task and identify and report on a minimum of two (2)
variations to the task. To do this, complete the following steps:
 Use the evaluation section of the work plan and document the variations you have
identified with the quality of your completed poster (Appendix A).
EVALUATION
Outcome Indicator(s) Data Collection Method and
Timeframe
Evaluation of poster quality
 Completed poster for World
Mental Health day
Identification of issues
Identification of ideas
 Self-identification
 Online net surfing
 Widening the scope of
research through online
findings
 Better presentation of issues
 Hit the audience more effectively
 Email your manager with your findings.
 Your email must include:
 An overview of what is attached
 An overview of the variations you have identified in the quality of your poster
 Other information you deem relevant
 Your email must be written using the template provided and in accordance with
legislation and LA Health policies and procedures.
To: [e-mail]
CC:
From: @LAHealth.com.au
Subject: Identify and report on variations
Date and time: Friday, 4pm
Evaluation.doc

Dear madam,
I have attached an evaluation form that may include the more efficient moves in the form of identification of issue
and new ideas. As if these variations would be inculcated in the poster then it would lead to evolve as more better
version. As if the ideas related with poster except the primary and secondary research would be replaced with new
and better ideas, then it will lead to raise the efficiency of poster. Likewise, it would be more easy to hit the people
with the new and evolved poster. Likewise, when issue of mental health are discussed more in details and on a
wider scale then it would further lead to raise the quality of poster. As while making critical evolution of the project
I find that an inculcation and up-gradation of these variations are included then this will lead to further better
presentation and outcome of poster.
However, it is being assured that these variations will be further considered and inculcated in the preparation of
new project and posters.
END OF PART 2
END OF ASSIGNMENT

World Mental
Health Day
Every year one adult in four,
along with one child in ten, will
have a mental health issue.
These conditions can
profoundly affect literally
millions of lives, affecting the
capability of these individuals
to make it through the day, to
sustain relationships, and to
maintain work.
World Mental Health Day – 10
October – is a day for global
mental health education,
awareness and advocacy. An
initiative of the World
Federation for Mental Health
to raise public awareness of
mental health issues
worldwide.
Misconceptions and
misrepresentations about
those experiencing mental
illness are damaging to
people’s lives. They may
include references to people
affected as being ‘scary’,
‘comical’, ‘incompetent’,
‘weak’ or ‘hopeless’ and can
appear anywhere, from in the
media and the arts to
conversations we have at work,
school or home.
How can you
look after
your mental
health?
1. Talk about
your feelings
2. Keep active
3. Eat well
4. Drink
sensibly
5. Keep in
touch
6. Ask for help
7. Take a break
8. Do something
you’re good
at
9. Accept who
you are
10. Care for
others
Support you can
access:
In an emergency dial triple zero (000).
For more info, visit:
https://www.yourhealthinmind.org/get-help/men
tal-health-support-services/australia