Development of a New Information Technology Centre

This document discusses the development of a new information technology centre, including project scheduling, work breakdown structure, and cost estimation. It covers topics such as project initiation, planning, design and development, and closure. The document also includes a risk register and a schedule for sub-contractors or consultants involved in the project.

Running head: DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE
Development of a New Information Technology Centre
Name of the Student:
Name of the University:

1DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE
Stage 2: WBS and Manual Scheduling
Project schedule is referred to as a process that is widely used by the project manager and
other stakeholders widely for managing any of the ongoing projects. In order to functionally
manage, operate and execute any project WBS and project scheduling tools are used. These days
managing large set of information has become a major challenge. Therefore, managing and
handling those data have become an essential role must be played by the assigned project
associates. The purpose of the project is to develop a new information technology centre in
Victoria. The land has been chosen by the project development team cost $40 Million. The
owner company has also invested a capital of $25 Million to accomplish the project. Successful
design and implementation of the project would help the project manager and stakeholders to
obtain commercial revenue and business operational and functional efficiency as well.
In order to reduce the project complexity a work Break down Structure (WBS) and a
detail project schedule has been prepared. As soon as the project schedule is prepared it become
responsibility of assigned resources to accomplish the activities within assigned timeline and
budget. A project calendar is which detects the weekends, start date, finish dates, RDOs and
public holidays as well. In addition to that, an Organizational Breakdown Structure (OBS),
Responsibility assignment Matrix (RAM), a logical relationship between the tasks and duration
are also elaborated in this paper. Apart from that, a detail project cost and cost assign for each
activity are illustrated in this paper. Besides this a risk register is also prepared that indicates
potential risks, their possibilities of occurrences and impact in project progress considering the
WBS and RBS. Considering the detail project activities it is determined that, the project will be
completed within a timeframe of 10 months (Starting from 5/14/2019-3/16/2020).

2DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE
2.1 Project calendar showing start dates, finish dates, weekends, RDOS and public
holidays

3DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE
2.2 Work Breakdown Structure (WBS), Organizational Breakdown Structure (OBS) and Responsibility Assessment Matrix
Figure 1: Work Breakdown Structure for the project
(Source: Created by Author)

4DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE
Figure 2: Organizational Breakdown Structure (OBS) for the project
(Source: Created by Author)

5DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE
2.3 List of tasks, duration and their logical relationship
Activities Duratio
n Predecessors
Information Technology development centre project schedule 213 days
Project Initiation phase 18 days
Developing project scope statement and sharing it among assigned
stakeholders 2 days
Land/site selection for construction and development of IT
development centre 5 days 2
Signing project contract 5 days 3
Project site setup and permit clearance 6 days 4
Project planning phase 39 days
Resource identification and gathering 5 days 5
Identification of project deliverables 6 days 5
Team formation 8 days 7,8
Skill mapping 7 days 9
Risk identification and mitigation 8 days 10
Internal QS auditing and taking corrective actions 10 days 11
Project design and development phase 100 days
Contract review 12 days 12
Requirements Specifications 12 days 14
IT data center configuration set up 42 days 15
Document controlling with quality records 37 days 15
Hardware and Software requirement identification 34 days 16,17
Project testing and monitoring 45 days
Quality recording and checking 7 days 18
User acceptance testing 17 days 20
Competency development 9 days 21
RDO application and DBA operation set up 12 days 22
Project closure 11 days
Developing closure reports 5 days 23
Post maintenance program 6 days 25
2.4 Execution of program (a manual PDM program)

DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE 5
Figure 3: PDM program
(Source: created by author)

DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE 5
2.5 Estimating project cost as or listed WBS activities
WBS Task Name Resource Names Cost
0 Information Technology development centre
project schedule $45,026,840.00
1 Project Initiation phase $45,000,800.00
1.1 Developing project scope statement and sharing it
among assigned stakeholders $0.00
1.2 Land/site selection for construction and
development of IT development centre site cost[1] $45,000,000.00
1.3 Signing project contract contractors $800.00
1.4 Project site setup and permit clearance $0.00
2 Project planning phase $3,280.00
2.1 Resource identification and gathering finance manager $720.00
2.2 Identification of project deliverables $0.00
2.3 Team formation $0.00
2.4 Skill mapping contractors $1,120.00
2.5 Risk identification and mitigation $0.00
2.6 Internal QS auditing and taking corrective actions finance manager $1,440.00
3 Project design and development phase $16,320.00
3.1 Contract review contractors, sub
contractor $3,360.00
3.2 Requirements Specifications $0.00
3.3 IT data center configuration set up data center operator $5,040.00
3.4 Document controlling with quality records Program analyst $5,920.00
3.5 Hardware and Software requirement identification hardware setup[1] $2,000.00
4 Project testing and monitoring $4,200.00
4.1 Quality recording and checking data center operator $840.00
4.2 User acceptance testing Tester $0.00
4.3 Competency development application
programmer $1,440.00
4.4 RDO application and DBA operation set up contractors $1,920.00
5 Project closure $2,240.00
5.1 Developing closure reports Program analyst $800.00
5.2 Post maintenance program project manager $1,440.00
2.6 Risk register

DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE 6
Risk
id
Risk description Impact Possibilities Score Mitigation approach
R1 Lack of technical experts:
during the set of the IT data
center it is found that the
numbers of experts
assigned to the project are
not enough technically
string. Then the people
would fail to prepare the
setup accurately.
Major 4 Unlikely 4 High 16 Well trained technical
experts are needed to
be assigned to the
project. In addition to
that on job technical
training program
needs to be arranged
for them
R2 Lack of communication:
Lack of communication
among the project team
members is referred to as a
major challenge that may
lead the entire project
towards failure
Major 4 Possible 3 High 12 The project
stakeholders and all
associates should
arrange open
communication
R3 Improper selection of
project management
approach: If the project
associates failed to select
and apply proper project
Severe 5 Likely 2 Medium
10
Iterative project
management
approaches should be
used by the project
head during the design

DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE 7
management approach for
developing the project then
the project may fail to
reach the objectives
and execution of IT
data centre
R4 Selection of wrong tools
and technologies: During
the project design and
development period if
proper tools and techniques
are not selected then the
entire project would be a
failure
Moderate
3
Rare 1 Low 3 Proper tools and
technologies should be
identified and used by
the project associated
while for
accomplishing the
project
R5 Inadequate selection of
resources: If the project
managers failed to identify
proper project resources
then the project will fail to
meet the objective and
execute the data centre
within assigned time of 10
months and budget of $5
Million.
Severe 5 Likely 4 Extreme
20
Before initiating the
project the
stakeholders should
identify all needful
resources.
R7 Improper time and cost
management: If proper time
Almost Minor 2 Low 2 Feasibility analysis and

DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE 8
and cost are not adequately
estimated by the project
contractors and sub
contractors and sub
contractors then issues of
overrunning budget and over
allocation of budget would
occur.
certain 1 complexity
2.7 Sub contractor or consultant schedule for the project
Activity list Duration Start date Finish date
19
Bidding 2 6/11/2019 6/13/2019
Building permit
application
2 6/13/2019 6/15/2019
Property security 1 6/15/2019 6/16/2019
Providing onsite
temporary security
1 6/16/2019 6/17/2019
Taking care for the
generated waste
2 6/17/2019 6/19/2019
On site personal
management
4 6/19/2019 6/23/2019
Site survey 2 6/23/2019 6/25/2019

DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE 9
Site engineering 2 6/25/2019 6/27/2019
Schedule monitoring 3 6/27/2019 6/30/2019

DEVELOPMENT OF A NEW INFORMATION TECHNOLOGY CENTRE 10
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