Importance of Document Compliance and Record Keeping for Organizations

Running Head: DIPLOMA OF LEADERSHIP AND MANAGEMENT
Diploma of leadership and management
Name of the Student:
Name of the University:
Author Note

1DIPLOMA OF LEADERSHIP AND MANAGEMENT
Answer 1
The documents developed must be in compliance with laws related to ant discrimination
and privacy statements of organizations. Further it is to be stated that the documents developed
must be available to the public. Documents must be checked by legal advisors for ensuring the
inclusion of specific disclosures such as copy right and trademark. Further it is to be stated that
documents must aim to inform the customers about the privacy policy of the organization.
Documents must use encryption for the purpose of protecting customer information.
Answer 2
The types of documents are used by organizations for the conduct of business and for the
purpose of maintaining records. However, it is to be mentioned that documents required to be
maintained depend upon the nature of the business carried on the organization. Examples of
such documents include:
 Tenders
 Spreadsheets and databases
 Flyers and brochures
 Booklets
 Web pages
 Business forms and letters
 Awards and certificates

2DIPLOMA OF LEADERSHIP AND MANAGEMENT
Answer 3
It can be said that initially a template of a document is to be made. Making a template of
the document gives such document a structure. After making the template, such template is to be
filled with the relevant details. Reviewing the document after incorporating all the details in the
template is essential to identify whether such document meets the standards of documentation.
Answer 4
The injury or incident form to be developed must contain the column for name of the
employee who sustained the injury. There has to be a space for providing the date of the injury.
The Injury report form must contain the space for providing the details of the employee who
sustained the injury such as his name, position. The injury report form must provide space for the
description of the incident due to which the injury was sustained. It must also have the space
signatures of the witnesses of that incident
Answer 5
It can be stated that the injury form complies with the WHS legislation as it provides
space for the description of the incident which is held to be the cause of the injury. Only
modifiable incidents are to be recorded for example a severe injury sustained by a person, death
of a person.
Answer 6
Section 274 of Work Health and Safety Act 2011 provides the Work Health and Safety
Codes of Practice 2011 which organizations must comply with. Section six of the