Professional Development Plan for Event Coordinator

This document provides a comprehensive example of a professional development plan for an event coordinator. It includes a current professional CV, a current professional development plan with specific goals and timelines, and a goal sheet with measurable and achievable objectives. The plan focuses on enhancing communication approach, career development, leadership skills, and decision-making abilities.

Running head: EMPLOYABILITY SKILLS
Employability Skills
Name of the Student
Name of the University
Author Note

1EMPLOYABILITY SKILLS
Table of Contents
1.0 Introduction................................................................................................................................3
2.0 Discussion..................................................................................................................................3
2.1 Know yourself.......................................................................................................................3
2.1.1 How can networking helps in becoming more commercially aware of your sector......3
2.1.2 Reflect on the networking experiences...........................................................................4
2.2 Know your sector...................................................................................................................4
2.2.1 How Business Management helps develop the skills for the desired career..................4
2.2.2 Analysis of a professional qualification and explanation of the rationale......................5
2.2.3 Plan to acquire these recognized professional qualifications and how it helps in
clearing interviews...................................................................................................................6
2.3 Let them know you................................................................................................................6
2.3.1 Description of the current job and the specification for the job.....................................6
2.3.2 Required skills and discussion of how the CV and LinkedIn profile demonstrate my
skills.........................................................................................................................................7
2.3.3 Reflection on the interview experience in the START method......................................7
3.0 Conclusion.................................................................................................................................9
4.0 Reference List..........................................................................................................................10
5.0 Appendix..................................................................................................................................11
5.1 Copy of a current job description and specification............................................................11

2EMPLOYABILITY SKILLS
5.2 Current Professional CV......................................................................................................13
5.3 Current Professional Development Plan..............................................................................15

3EMPLOYABILITY SKILLS
1.0 Introduction
My course is Event Management and this subject allowed me to know about different
aspects of conducting an event. I have an interest to perform the role of ‘Staff Engagement
Events Coordinator’. In this report, I will discuss how my course details helped me to build
effective networking followed by reflecting on the networking experience. I will explain my
effectiveness of networking through the two events that I have attended that is Outburst Arts
Festival 2017 and Nightrider event. I will also explain my course of business management will
develop my skills which are followed by the details of my analysis of a professional qualification
along with the plan to acquire these recognized professional qualifications. Lastly, the
description of the current job and the specification for the job, required skills and reflection on
the interview experience will also be discussed.
2.0 Discussion
2.1 Know yourself
2.1.1 How can networking helps in becoming more commercially aware of your sector
The main job roles of the Staff Engagement Events Coordinator are Stakeholder
management, Negotiation and influencing, formulate event proposals, obtaining event quotes,
identifying staffing requirements and the things that is required to conduct a successful event. All
these job roles cannot be occurred without proper knowledge of developing network with people.
Eisen et al. (2012) also depicted that in order to develop an effective business network, it is
important to visit as many groups as possible, volunteer positions in organizations and
articulate about the job approaches. All these job roles will help me to improve my position as

4EMPLOYABILITY SKILLS
an event coordinator in the company. In order to volunteer positions for the event, I should know
how to convince others and know their traits so that I can develop effective network with them.
Talking with many groups in order to find suitable place for the event, my connectedness trait
will be helpful.
2.1.2 Reflect on the networking experiences
The two events that I have attended were an arts festival event- Outburst Arts Festival
2017 and fund raising event- Nightrider Event 2017. In Outburst Arts Festival 2017, I have
performed the role of the management for free events. I believe that in free events, more people
come as they want to experience arts festival. I have taken the authority of conducting some of
the event like ‘A mile of black paper’, ‘outburst: illustrated’, ‘Queer Arts Symposium’ and
‘Kipple Gaming Workshop’. In these event I do not have to conduct meeting with suppliers for
arrangements, management for progress report but also have to talk about the importance if the
events with the audience.
Another event that I have attended is the Nightrider Charity Event 2017 and the quality
that I need to possess is managing the budget, organized regarding the time and staffs
management. I also have to make relationship and network with the medical institution for
obtaining the safety documentation up to date. I also have to manage the details of the volunteers
so that database can be maintained.
2.2 Know your sector
2.2.1 How Business Management helps develop the skills for the desired career
The business management allowed me to understand the core of business, statistics,
applied math, marketing management, event handling and communication with stakeholders.

5EMPLOYABILITY SKILLS
The role of Staff Engagement Events Coordinator that I have opted needs the skills of
communication with suppliers, contractors and employees, computer skills for making plans for
the event, negotiation skills to make a profitable deal, problem-solving skills for handling all the
problems and need to clam under pressure. Thus, I can say that the marketing concept will help
me to identify the required products for the event and also help me in negotiating with
stakeholders and suppliers. The applied mathematics that I have studied in the event management
will help me in making the developing the budget for the event and evaluate quotation that I will
receive from other parties for the purpose of event.
2.2.2 Analysis of a professional qualification and explanation of the rationale
I opted for Integrated Marketing Communications (IMC), modern language course
and arts curatorship internship apart from by degree. The rational for taking Integrated
Marketing Communications professional course is to learn aligning communications forms and
messages. This course will also help me in integrating promotional tool for conducting the event.
This will improve my communication skills and I can also perform well when I am dealing with
a group of unknown people. Since, my job is to interact with different people and conduct event
in different places, it is important for me to know the culture and language of many places so that
I can understand the area and make a better deal. Thus, the bilingualism course will enhance the
quality of my CV, increase decisiveness in other language, improve the decision making skills
and help in becoming more perceptive. Arts curatorship helps me in guiding artists, who will
perform at the event conducted by me. I can also understand how to motivate them during the
event.

6EMPLOYABILITY SKILLS
2.2.3 Plan to acquire these recognized professional qualifications and how it helps in
clearing interviews
I have planned to enroll myself for these courses during the final year of my course study.
I have selected the time so that I can well understand the course details and make a framework to
represent in which aspects I need these additional professional qualifications and in how well
these course can align to my coursework. This process will help me to decide which professional
course to enroll first. I think that whenever I will drop my name for an interview, the employer
will see my professional qualifications along with the degrees that I have obtained which will
add some more points to my CV as I am illustrating a professional direction regarding the job
role for which I have applied. In recent time, every interview process have situational
assessments and my professional course will help me to utilize my knowledge to get through the
interview.
2.3 Let them know you
2.3.1 Description of the current job and the specification for the job
I have applied for event coordinator and the major job specifications that I need is
effective communication where I have to talk with clients, listening their needs, contractors and
suppliers. I should also need to have computer knowledge so that I can develop planning for the
event that I desire to conduct. I should also possess negotiation skills for making deals with the
clients in a profitable way to may company. Additionally, I should also possess problem-solving
skills for make perfect judgment in critical situation or in emergency. My job specifications also
have the specification of managing staffs events from conception to completion, managing all
event details, delivering the event details within budget, delivering continuous improvement,
overseeing events on the day and obtaining quotes and negotiating costs.

7EMPLOYABILITY SKILLS
2.3.2 Required skills and discussion of how the CV and LinkedIn profile demonstrate my
skills
The skills that is expected for the desired job designation is excellent organizational
skills, stakeholder management, giving attention to detail, negotiation and influencing, effective
time management, flexibility in adopting different job roles in conducting events and acquiring
Employee event planning experience.
My Curriculam Vitae demonstrate a detailed description of the educational qualification I
have obtained along with the experiences that I have occurred during my courses. This will
showcase my skills of giving attention to two different courses with efficiency at the same time.
My CV also demonstrates my objective a key role player in an organization. Moreover in
LinkedIn, I have many connections and network in the same field. I have come to know the
greater the connection a profile has, there is greater chance for the person to choose a desirable
job for them.
2.3.3 Reflection on the interview experience in the START method
I have attended many interview processes and have answered all the questions with
efficiency. Here is an overview of the interview process.
Q1. Can you tell me a situation when you have suggested something extra-ordinary for
conducting an event?
S- There was a charity event that I was supposed to assist and it is estimated that the volunteer
count will be maximum of 300. My job was to take all the personal details of the volunteers for
the blood donation camp and store it in a database. However, due to the noble cause of the event,
the count of the volunteers exceeds 1000 and the maintenance of the database becomes difficult
this time.

8EMPLOYABILITY SKILLS
T- I have decided to prepare a excel sheet to note down all the information of the volunteers.
A- However, due to avoid any data redundancy in those information, I have suggested the idea of
preparing a database which should be linked with Microsoft Access.
R- The result is that it is easier for me to store all the details of the volunteers and can easily
update the data even if some volunteers update their details after the event.
Q2. Can you explain why you process of conducting an event should be preferable?
S- I was asked to organize a fun raising camp to generate funds. The situation also demands to
cover a huge area for the promotion of the event.
T- I was responsible for making group and allocating them duties to raise funds from the target
audience.
A- I have opted for approaching the highly established organization for donations in order to
raise more funds. Thus, I have allocated 5 teams to cover five different established companies to
raise funds. I have researched on the target audience and generate report that comprised of an
approximate fund that can be raised.
R- I think that we should take such steps that can benefit both the parties. The established
companies also have to raise their brand reputation though CSR activity and we also have to
raise more funds for the needful people.
Q3. What are your approaches for handling a critical situation during an event? Give
Examples.
S-Once in a music event, even though everything was cross-checked prior the event, the
electricity supply stopped and the event come to a pause.
T- In this task it is required to change the system as soon as possible so that the event can be
resumed

9EMPLOYABILITY SKILLS
A- I already have prepared a backup plan that is the inverter so that the electricity can be
provided in the meantime the electricity supply is treated. I have asked for a technician so that he
can check all the faults occurred and make the system correct.
R- Ultimately the electricity comes and the critical situation was handled effectively.
3.0 Conclusion
This report comprises of the details how the two theories that is Gallup Strength Test and
Johari Window Test can help me in obtaining the skills that I need for the desired job for which I
have applied. The three professional courses that I have planned to enroll is Integrated Marketing
Communications, art curator and modern languages and these courses will also make be able to
get my desired job.

10EMPLOYABILITY SKILLS
4.0 Reference List
Bearzotti, L.A., Salomone, E. and Chiotti, O.J., 2012. An autonomous multi-agent approach to
supply chain event management. International Journal of Production Economics, 135(1),
pp.468-478.
Burden, A.R., Carr, Z.J., Staman, G.W., Littman, J.J. and Torjman, M.C., 2012. Does every code
need a “reader?” improvement of rare event management with a cognitive aid “reader” during a
simulated emergency: a pilot study. Simulation in Healthcare, 7(1), pp.1-9.
Eisen, T., Sternberg, C.N., Robert, C., Mulders, P., Pyle, L., Zbinden, S., Izzedine, H. and
Escudier, B., 2012. Targeted therapies for renal cell carcinoma: review of adverse event
management strategies. Journal of the National Cancer Institute, 104(2), pp.93-113.
Nicolett, M. and Kavanagh, K.M., 2012. Critical capabilities for security information and event
management. Gartner RAS Core Research,(ID: G00227900).
Quinn, B., 2013. Key concepts in event management. Sage.
Rojek, C., 2014. Global event management: A critique. Leisure Studies, 33(1), pp.32-47.
Yeoman, I., Robertson, M., Ali-Knight, J., Drummond, S. and McMahon-Beattie, U. eds.,
2012. Festival and events management. Routledge.
Ziakas, V. and Boukas, N., 2014. Contextualizing phenomenology in event management
research: Deciphering the meaning of event experiences. International Journal of Event and
Festival Management, 5(1), pp.56-73.

11EMPLOYABILITY SKILLS
5.0 Appendix
5.1 Copy of a current job description and specification
Job Description
Job Position: Staff Engagement Events Coordinator
Job Type: Full Time, Permanent
Salary: Negotiable
Location: Salford, Manchester
Benefits: Staff bonus, flexible timing and study support scheme
Job Specifications
Bachelor’s degree in Event management
Professional qualification in computer Basic
Knowledge of an additional foreign language other than English
6 months- 1 Year of experience in assisting event coordination
Job Responsibilities
 Manage and implement events strategy to engage employees and staffs
 Providing expert advice on conducting an event
 Creating event proposals in alignment with the organizational objectives and people
strategy
 Delivering event budget with detailed component description
 Establishing strong working relationship with suppliers

12EMPLOYABILITY SKILLS
 Preparing planning for the event and handling quotes and negotiating costs
 Identifying suitable venue for the event
 Overseeing events on the day, ensuring all facilities, monitoring approaches for
welcoming guests and ensuring required trouble shooting actions
 Ensuring compliance with insurance, health and safety obligations

13EMPLOYABILITY SKILLS
5.2 Current Professional CV
Personal Details
 Name:
 Date of birth:
 Nationality:
 Contact Number:
 E-mail ID:
 Languages: English
Job Objectives
To perform as a team player in the organization by utilizing all the educational and
processional knowledge to accomplish the job roles and duties for the desired designation
Educational Qualification
Tertiary education:
Institution Degree Date of completion
Subjects:
Institution Degree Date of completion
Subjects:
Secondary education:
School Grade Date of completion

14EMPLOYABILITY SKILLS
Subjects
Relevant Experiences
Job title: Assistant Event Coordinator
Job roles:
 Research on the target audience to conduct an event
 Choosing places for the event to occur
 List all the required things to organize the event
 Manage the details of the supply chain management
 Scheduling meetings with the clients and stallholders
Leadership Experience
 Manager a team of 20 people for coordinating event management
 Took session on successful execution of the event management
 Conduct assessments for the people, who need more knowledge on the event
management practices.
Computer Skills
Microsoft Office, Adobe PageMaker, Adobe Photoshop, Linux, Oracle and programming
language C
Interests
 Enjoy reading traveling magazines
 Participate in outdoor activities and charity programs
 Reading about different technologies to perform daily thing easier

Running head: EMPLOYABILITY SKILLS
5.3 Current Professional Development Plan
Goal/Objective Specific Measurable Achievable
& Realistic
Time bound
Short term
Enhance the
communication
approach
-Taking communication course for
improved speaking skills
-Reading magazines and newspapers
to increase the vocabulary
- Speak with confidence
-People can understand what I want to convey
-I can convey my message in lesser effort than
before
Achievable
3 Months
(25th March,
2018 to 30th
June, 2018)
-Taking sessions and regular
meeting with team members and
subordinates
-Subordinate feel free to share their concern
with me
-They can understand easily the ideas that I am
suggesting
Achievable
3 Months
(25th March,
2018 to 30th
June, 2018)
Medium term
Career
Development
-Enroll in event management
course/learning modern language,
arts curatorship programs and IMC
-In-depth knowledge in various even
management themes
-Understand the application of theories
Achievable 6 Months
(1st April, 2018
to 30th

1EMPLOYABILITY SKILLS
course
practically while planning for event
-Feel easy to plan an event
September,
2018)
-Giving regular psychometric tests
to know the traits on which further
enhancement is required
-Learn about different places and
their culture
-Scoring more positive result through the
psychometric tests
-Improvement in understanding my personal
traits
-Enhancement in knowledge of other culture
and ease in communicating with different
people.
Achievable
6 Months
(1st April, 2018
to 30th
September,
2018)
Long-term
Improve
decision
making
approach
-Course in decision making skills.
-Giving regular situational
assessments and psychometric tests
-Taking lesser time to make any important
decision
-Ease in analyzing the criticality of the
situation to assess important aspects of the
situation
-Scoring more in tests that help me to
Achievable 6-8 months
(21st April, 2018
to 30th
December, 2018)

2EMPLOYABILITY SKILLS
understand my traits more effortlessly
Develop
leadership
skills
-Course in leadership
-Lead the team voluntarily in critical
situations
-Ease in guiding others
-More number of solving critical situation for
event planning
-More independent decisions
Achievable
6-8 months
(21st April, 2018
to 30th
December, 2018)
Table 1: Goal Sheet
(Source: Created by Author)