Project Management Plan for Employee Lounge Project

The following report aims to set up an employee lounge for Kaur Consultants Pty Ltd. The lounge will accommodate a maximum of 40 employees within the organization. The project plan has been developed in accordance to the specified requirements keeping in mind the goals of the stakeholders, the assumptions and the constraints.

Project Management Plan
ASSIGNMENT 2
Submitted by: Veerdavinder Kaur (10377757)
ECU, Joondalup, WA
JUNE 1, 2018
On behalf of: KAUR CONSULTANTS PTY LTD
East Cannington, Perth, WA

Executive Summary
The following report aims to set up an employee lounge for Kaur Consultants Pty Ltd. The
lounge will accommodate a maximum of 40 employees within the organization. The
organization has assigned a room and an outside area for developing the lounge. The project plan
has been developed in accordance to the specified requirements keeping in mind the goals of the
stakeholders, the assumptions and the constraints.The project aims the scheduled planning and
development of the employee lounge within 40 days from the commencement of the project
within the budgeted cost. The project plan consists of setting up all the facilities as prescribed in
the business case and will be completed within the budgeted timeframe. The project management
plan highlights the strategies required to execute the project and will ensure compliance in
accordance to the project requirements. The objective is to ensure good communication at all
times during the project within the organisational team, project manager, stakeholders,
contractors and sub-contractorswhich may have an impact on the project.

Table of Contents
Executive Summary.........................................................................................................................3
Table of Contents.............................................................................................................................4
Tables of Figures.............................................................................................................................5
Project Information..........................................................................................................................6
Bottom up budget............................................................................................................................6
Risk Analysis...................................................................................................................................8
Gantt chart.................................................................................................................................10
Cost Baseline.................................................................................................................................12

Project Information
Project Title: Employee Lounge Project
Project Sponsor: Kaur Consultants Pty Ltd
Project Manager: Veerdavinder Kaur
Location: East Cannington, Perth, WA
Bottom up budget
The table below illustrates the bottom up budget for the whole project.
Task Name Duration Scheduled
Start
Scheduled
Finish Resource Names Cost
Setting Up An
Employee Lounge 60 days Mon 5/7/18 Fri 7/27/18 $18,403.00
Requirement
Identification 6 days Mon 5/7/18 Mon 5/14/18 $3,184.00
Identify The
Specifications 2 days Mon 5/7/18 Tue 5/8/18
civil
engineer,Interior
designer,Project
manager
$1,232.00
Discuss With
The Stakeholders 2 days Wed 5/9/18 Thu 5/10/18
Project
manager,project
owner,project
sponsor
$1,472.00
Document The
Requirements 1 day Fri 5/11/18 Fri 5/11/18 Project manager $240.00
Deploy
Requirements 1 day Mon 5/14/18 Mon 5/14/18 Project manager $240.00
Milestone 1:
Requirement
Identified
0 days Mon 5/14/18 Mon 5/14/18 $0.00
Implementation
Phase 20 days Tue 5/15/18 Mon 6/11/18 $3,552.00
Construct
Electricity Points 1 day Tue 5/15/18 Tue 5/15/18 electrician $88.00
Install Light 2 days Wed 5/16/18 Thu 5/17/18 electrician $176.00
Install Kitchen
Appliances 2 days Fri 5/18/18 Mon 5/21/18 electrician $176.00

Purchase Cup
Boards And Bench
Tops
1 day Tue 5/22/18 Tue 5/22/18 Interior designer $184.00
Install Sink 1 day Wed 5/23/18 Wed 5/23/18 civil
engineer,Labour $272.00
Tiles Fitting 3 days Thu 5/24/18 Mon 5/28/18 civil
engineer,Labour $816.00
Painting And
Decorating 7 days Tue 5/29/18 Wed 6/6/18 Interior designer $1,288.00
Purchase Tables
And Chairs 2 days Thu 6/7/18 Fri 6/8/18 Interior designer $368.00
Signage 1 day Mon 6/11/18 Mon 6/11/18 Interior designer $184.00
Milestone 2:
Implementation
Phase Completed
0 days Mon 6/11/18 Mon 6/11/18 $0.00
Procurement Plan 18 days Tue 6/12/18 Thu 7/5/18 $7,179.00
Identify The List
Of Suppliers 7 days Tue 6/12/18 Wed 6/20/18
civil
engineer,Project
manager
$3,024.00
Discuss With
The Stakeholders 3 days Thu 6/21/18 Mon 6/25/18
Project
manager,project
owner,project
sponsor
$2,208.00
Choose Suitable
Supplier 1 day Tue 6/26/18 Tue 6/26/18 Project manager $240.00
Develop
Contract & Send
Requirement
4 days Wed 6/27/18 Mon 7/2/18 Project manager $960.00
Delivery &
Payment 3 days Tue 7/3/18 Thu 7/5/18 Project
manager,supplier[1] $747.00
Milestone 3:
Procurement Phase
Completed
0 days Thu 7/5/18 Thu 7/5/18 $0.00
Maintenance
Phase 16 days Fri 7/6/18 Fri 7/27/18 $4,488.00
Monitor All The
Amenities 2 days Fri 7/6/18 Mon 7/9/18 Project manager $480.00
Identify Faulty
Equipments 3 days Tue 7/10/18 Thu 7/12/18
civil
engineer,Interior
designer,Project
manager
$1,848.00
Take Feedback
From Employees 5 days Fri 7/13/18 Thu 7/19/18 Human resource
manager $720.00
Apply Changes 6 days Fri 7/20/18 Fri 7/27/18 Project manager $1,440.00

Milestone 4:
Maintenance Phase
Completed
0 days Fri 7/27/18 Fri 7/27/18 $0.00
Risk Analysis
The stages of risk management are identification, assessment, analysis,
management and finally evaluation. In the identification phase, all the
stakeholders as per the project plan would be involved in assessing the risk
that may impact the final outcome of the project.
Using the project management principles for risk assessment, the table
below illustrates the key risks.

Source Probability Impact Priority Strategy Responsibility Review
Increase in
construction costs
due to increase in
raw material
3 3 9 Look at sourcing the
materials from suppliers
on beginning of build
Project
Manager
On start of project
Increase in
construction costs
due to labour costs
3 4 12 Monitor the situation
and have back up for
labour costs
Project
Manager and
HR
Weekly
Delays due to
incremental
weather as the
build is outside
4 5 20 Revise the timeline and
communicate with
suppliers and contractors
Project
Manager
Weekly
Inferior quality
materials used in
1 5 10 Mitigated by
involvement of Civil
Project On
commencement of

build Engineer and Interior
Designer in the start up
phase
Manager the project
Delays in
implementation
phase that impact
the subcontractors
e.g. Electricity
point installation is
not completed in
time for Light
installation
2 4 8 Project Manager
resourcing approved
who will be on site to
monitor the situation
and ensure
communication with all
relevant parties
Project
Manager
As is basis

Gantt chart
The gantt chart below illustrate the resource and activity planned from design to maintenance
phase. With the help of the Gantt chart the total proect will be segmented in small phases and the
completon of te project will become much easier The details of te Gantt chart is shown below.

Figure 1: Gantt chart of the project
(Source: Created by author)

Critical Path
The diagram below illustrates the critical path which shows the shortest time the project can be
completed along with the impact of any delays due to incremental weather or labour issues. As
identified in the project plan the key resources are not constrained so the critical path does not
include resourcing as a factor.
The critical path diagram should start at identification phase 6 days and you can have an EF
(early Finish) of -1 day or LF (late finish) of +1 days. The next phase is Procurement for which
you have scheduled 18 days and you could potentially have an early finish by shaving a few days
with the procurement process or you could have delays which would mean a late finish. The
implementation phase is for 13 days and given the fact that it is labour intensive we should finish
on time or have a late finish by 2 days to account for weather etc. Maintenance phase would be
unchanged and this would give you the critical path diagram to identify the shortest time to
complete the project.
Cost Baseline
Project cost baseline is that specific part of the project baseline which handles the net
money that the project manager has been predicted to cost and in other hand, money will be
spent. This is an approved budget that is usually within time distribution format utilized for
estimating, monitoring and controlling the overall cost performance of the project. For this
particular project the cost baseline is as follows:

Task Name hour labour materials equipment
s
price before
project
week 1 week 2 week 3 week 4 week 5 week 6 week 7 week 8 week 9 week 1 0 week 1 1 week 12
Setting Up An
Employee
Lounge
Requirement
Identification
Identify The
Specifications
6 $0 $0 $0 $0 $0
Discuss
With The
Stakeholders
6 $0 $0 $0 $0 $0
Document
The
Requirements
8 $0 $0 $0 $0 $0
Deploy
Requirements
8 $0 $0 $0 $0 $0
Milestone 1:
Requirement
Identified
Implementati
on Phase
Construct
Electricity
Points
8 $90 $0 $100 $190 $190
Install Light 8 $70 $50 $200 $320 $320
Install
Kitchen
Appliances
8 $50 $50 $20 $120 $120
Purchase
Cup Boards And
Bench Tops
7 $60 $60 $200 $320 $320
Install Sink 9 $50 $60 $80 $190 $190
Tiles Fitting 4 $80 $90 $50 $220 $220
Painting And
Decorating
6 $200 $80 $300 $580 $580
Purchase 8 $300 $60 $200 $560 $560

Tables And
Chairs
Signage 7 $50 $60 $0 $110 $110
Milestone 2:
Implementation
Phase
Completed
Procurement
Plan
Identify The
List Of
Suppliers
7 $0 $0 $0 $0 $0
Discuss
With The
Stakeholders
9 $0 $0 $0 $0 $0
Choose
Suitable
Supplier
4 $0 $0 $0 $0 $0
Develop
Contract & Send
Requirement
6 $20 $0 $0 $20 $20
Baseline $630 $510 $0 $0 $220 $0 $580 $0 $0 $560 $110 $20
Accumulative $630 $1,140 $1,140 $1,140 $1,360 $1,360 $1,940 $1,940 $1,940 $2,500 $2,610 $2,630

Figure 2: S curve for the baseline cost of the project
(Source: Created by author)

References
Amrollahi, A., Ghapanchi, A. H., & Talaei-Khoei, A. (2014). Three decades of research on
strategic information system plan development.Communications of the Association for
Information Systems, 34(1), 84.
Braglia, M., & Frosolini, M. (2014). An integrated approach to implement project management
information systems within the extended enterprise.International Journal of Project
Management, 32(1), 18-29.
Coronel, C., & Morris, S. (2016). Database systems: design, implementation, & management.
Cengage Learning.
Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence.
pearson.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Larson, E. W., & Gray, C. (2013). Project Management: The Managerial Process with MS
Project. McGraw-Hill.
Larson, E. W., & Gray, C. (2013). Project Management: The Managerial Process with MS
Project. McGraw-Hill.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), 202-217.

Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.
Kendrick, T. (2015). Identifying and managing project risk: essential tools for failure-proofing
your project. AMACOM Div American Mgmt Assn.
Nanda, V. (2016). Quality management system handbook for product development companies.
CRC Press.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Tornabene, C., Hussain, M. M., Crowe, T., Cohen, N., & Panzer, J. (2012).U.S. Patent No.
8,103,729. Washington, DC: U.S. Patent and Trademark Office.