Creating a Safe and Healthy Workplace (PDF)

Ensure a Safe Workplace

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
ACTIVITY 1....................................................................................................................................3
Australian Hardware should establish, implement, maintain and evaluate a Work Health and
Safety (WHS) Management System for their Hobart, Tasmania Store.......................................3
Activity 2.........................................................................................................................................4
Activity 3.........................................................................................................................................4
ACTIVITY 4....................................................................................................................................5
TASK 2............................................................................................................................................1
Q. 1 Identify various WHS acts, regulation and code of practice................................................1
Q.2 Specify relevant WHS organisational policies, procedures, programs and practices...........2
Q.3 What is hazard identification and risk management.............................................................3
Q 4. Analyse hierarchy of risk control and how it is applied in the workplace...........................4
Q. 5 What is in house and WHS legislation reporting requirements...........................................6
CONCLUSION................................................................................................................................6
REFERENCES ...............................................................................................................................8

INTRODUCTION
Organization in order to ensure a safe workplace must provide the employees with better
facilities at the work for performing their job roles. This assignment will include Australian
hardware company which is the one of the largest hardware retailers which is providing the
products for home-wares, garden supplies and building materials. This company is having is 138
stores and around 10000 staff members across the country. Moreover, This project will provide
understanding about Work health and safety management system for implementing it to Hobart,
Tasmania store. Furthermore, It will contain information about complaint and participation
arrangement for managing WHS. Also, It will provide information about procedures for
effectively identifying the hazards and controlling risk using the hierarchy of risk control. In
addition to this, This study will include about the Australian hardware WHS management system
and the benefits of involving a WHS expert.
TASK 1
ACTIVITY 1
Australian Hardware should establish, implement, maintain and evaluate a Work Health and
Safety (WHS) Management System for their Hobart, Tasmania Store
To
General Manager,
Australian Hardware
Subject: implementing WHS in the Australian Hardware Store
Sir,
Health and safety is very important for the businesses for the smooth working of employees in
the organisation. A workplace health and safety management system is broad approach
instituted by the person conducting the businesses or undertaking to minimise the risk of injury
as well as illness arising from the conduct of their undertaking. Australian Hardware company
also manage as well as ensure the work health and Safety management system so that no any
illness and harm to their employees (Hassankhani and et.al., 2018). According to the WHS act,
it is very important identify as well as assess the workplace risk and whether the necessary
organisational structures, accountabilities, policies and processes are in place to limit their

impact. These all norms and standards are followed by Australian Hardware company very
effectively.
WHS management system
It will help in proper documentation of these policies and operations that will help in proper
assessment of the measures undertaken for performance management within selected firm.
Here are the ways by which Australian Hardware used to establish, implement, maintain and
evaluate a Work Health and Safety Management System at work Place as written below-
They used to focus on improving safety performance through a systematic approach
integrating WHS planning, implementation and review.
They always promote continuous improvement system by taking feedbacks form the
employees as well as if any incident happens within organisation.
They do not rely only on documenting procedures and does not provide mechanisms for
ensuring safety performance criteria are identified and achieved is significantly less effective in
protecting people from harm (Egerton-Warburton, 2016).
Report keeping
Various records, first aid details, registering the hazardous chemicals, manufacturing details and
testing reports are been taken within the selected enterprise to handle the operations and
monitoring the records by management of organisation.
Company also provide training to employees on safety and security tools, techniques
used at workplace. They also place fire hydrants, emergency bells on the workplace.
Activity 2
To
General Manager,
Australian Hardware
Subject: implementing WHS in the Australian Hardware Store
Sir,
Australian hardware can establish WHS in its organization by establishing the WHS
committee in an organization. For establishing WHS committee Australian Hardware need to
comply with the legislative requirements. This committee should be composed of company's

project managers and employees representative or leaders of an organization. It can be
implemented in an organization with the help of the leaders of the organization and WHS
policies and procedures should be documented and there should be effective communication
procedure for safety and health of the employees in Australian Hardware (Ross, 2018).
Identification, Implementation and developing job roles
The management of Australian Hardware will look after the proper identification of various
safety roles and allocation of the responsibilities as officers, workers and volunteer's which will
help in improving the approval related to resources and developing suitable training programs
for the employee's.
A safety policies and procedures should be reviewed on the regular basis and safety strategies
and systems in an organization must have clear leaders and managers which are accountable for
the results. In order to evaluate the safety of the organization Australian Hardware should
establish and report on metrics which will define the success of WHS in an organization in
order to make its accident free organization. It should be the key duty of leaders and project
managers and should be accountable for the results. A resources that an organization should
provide training programs for implementing WHS framework in an organization which are
Guide lines, health and sfety talk notices, risk assessments etc.
Activity 3
Different hazards can occur at the organisation like:
 Spilling of harmful chemicals at workplace.
 Breaking out of fire.
 Employee's getting injured
 Occurrence of any medical complication or issues while working at organisation.
Australian hardware can identify the hazards in their Tasmanian store by following steps:

Illustration 1: Hierarchy of Control
 Elimination: Collect and review the information about the hazardous situations in the
store . An organization should make the periodic inspections of their work place and also
to identify new recurring of hazards in the store.
 Substitution: Leaders and manager should frame the strategies for replacing the
hazardous equipments by less hazardous equipments. An organization should investigate
various causes of incidents, close calls to determine the underlying hazards.
 Engineering Controls: An employees should check the manufactures instructions while
using hazardous chemicals and equipments in an organization. Leader and managers
should conduct non-routine check up for checking the maintenance, cleaning operations
and check the situations at prone accidents areas. An organization should introduce the
safety sheets and an organization should carry out self inspection report from
government agencies, insurance carriers and other consultants.
 Administrative Control: Make the revisions on the existing safety and health
procedures and check the standards of existing safety guidelines in an organization. Also
leaders of Tasmanian store should provide training to the employees how to work safely
in the store and frame the policies and procedure which will decrease risks while
working in the store.
 Personal protective equipments: Australian hardware store should provide protective
clothing, goggles, helmets, fire alarms, fire extinguisher and other equipments within the
new store to reduce the risks.

ACTIVITY 4
Australian hardware in recent times have expanded rapidly in which 138 warehouses
stores are nationally included. But this rapid expansion of Australian hardware have
unfortunately got lack with the consistent approach to WHS compliance. Company have faced
obligation that with WHS that they are not taking seriously its legal and ethical obligations for
providing safe working environment to its employees and also company is not following proper
safety standards (Ansary and Barua, 2015). Areas and types of injuries of such concern which
include that there is an manual lifting in outdoor furniture and in warehouses of hardware goods.
Therefore, to ensure work safety company have involved WHS experts which will review overall
work and compliance which followed in workplace of company.
Therefore, to maintain Australian hardware WHS management system, company must
have to motivate its workers to share relevant information about health and safety. In such
motivation company will provide effective opportunities so that each and every employee will
able to express their view and shares. Company must have to apply primary method in order to
carry its consultation with healthy and safety representative in accordance with work health and
safety act 2012.
Different statical techniques can be undertaken within the organisation that will influence the
WHS management at the workplace. It will help in setting up dispersion and variation, analysis
of trends and setting up of benchmarks within the firm that will help in proper controlling of
accidents at workplace. It helps in meeting health and safety targets.

TASK 2
Q. 1 Identify various WHS acts, regulation and code of practice
Management of WHS actions and its effective planning of the legal measures are
required to be adopted that will help in suitable planning of business operations and hence, I will
lead the firm to carry out business operations and hence will lead the firm to carry out its
operations and thus will lead the firm to improve their functionality and meeting the needs and
demands of their customers and thus, improves quality of services in much suitable way. Some
major acts, regulations and code of practices that can be followed at Australian Hardware are:
Acts and regulations:
Work health safety act: This is the legal obligation that is followed by the firm to look after all
the jurisdiction related to health and safety measures at a work place (Burke, 2016). It has certain
clauses which assist a firm to maintain the health and social care services within the firm. Some
of these clauses are as follows:
 Clause 13-17 (principles applicable to duties): this clause states that one person can
have multiple duties or many people may have same duties at a workplace. Thus, in order
to avoid any unwanted condition, management of firm is required to undertake certain
measures which will improve their safety and well being and assist them to fulfil their
duties accordingly.
 Clause 18 (Reasonably practicable): It is a practice to be effectively practical and
knowing out the depth and seriousness of risk and undertaking suitable measures which
will help in minimising the risk factors.
 Clause 27 -28 (Officers and workers duties): The officers at workplace have the duty to
look after following of safety measures and finding out the risk factors that will help in
proper planning of services and carrying out of appropriate preventive measures within
the firm (Fasanya and Dada, 2016). On the other hand, workers will see through suitable
followings of these measures as per given instructions in order to prevent adverse impact
on health and safety at workplace.
Health and safety Act, 1974: This act is followed within the organisation that helps the firm to
improve quality of services and thus, will lead the firm to improve the quality of services that
will help in suitable planning of services and thus will help a firm to improve quality of services
amnd safety measures at the work place.
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Code of practices:
Different code of practices are been followed within the organisation by a firm in order to
carry out suitable practices and operations which will improve the quality of safety measures that
are taken within the firm. Some major code of conducts areas follows:
 Regular check up of the safety measures should be carried out at work place to avoid any
sort of risk factors.
 Workers and all the other staff must be provided with suitable safety gears while working
in risky conditions.
 If any risky conditions arise, it is required to be immediately reported to management.
 Proper planning of work hazards should be carried out and suitable preventive measures
should be taken.
Occupational health and safety management systems is the Australian and New Zealand standard
for WHS management systems. These will help in meeting the health and safety performance of
the firm.
Q.2 Specify relevant WHS organisational policies, procedures, programs and practices
The suitable placing of the WHS policies, procedures and practices will lead the
organisation to carry out proper planning of operations and thus will lead the organisation to
improve the quality of services and thus will lead the firm to mitigate risk factors associated at
work place (Sharrock, 2017). These are the written operations which are performed at the
workplace which will help in maintaining the health and safety based well being of an
organisation. Some major policies, procedures, programs etc. that are taken under consideration
by the firm are:
 Taking reasonable care of one's own health and safety.
 Must be reasonable for one's and other's safety at workplace.
 Should not perform or act recklessly that may lead others to risk.
 Able to use the safety gears provided at work place.
 As per the Fair Work Act 2009, an employer must be provided with suitable safety
against any sort of hazard or risk by their employer and thus will lead the firm to improve
the effectiveness of operations that are been carried out at the workplace.
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As per Occupational health and safety Act, the employer is rightfully liable to dismiss or
terminate an employee in case of his/ her careless and risky work practices, that can impact well
being of other employees (Golabchi and et.al., 2015).
 Must have a suitable medium or platform to report such cases, in order to avoid any sort
of misconduct or inappropriate behaviour.
Some Common policies and practices that are been carried out at suitable and effective
planning of WHS practices and action plans are:
 Hazard Identification: It is a practice to identify the unsafe tools or workplaces at an
enterprise and terminating or reducing them to ensure workplace safety.
 Good housekeeping: it is a process followed within a firm to keep their work area free
from any sort of hazard or risky situation.
 Workers compensation: It is a practice of providing suitable compensations or check off
balance that will help in proper controlling of the loss or damage caused by a risky
situation or hazard.
 Providing effective trainings: This is a very important factor that is required to be taken
within the organisation as it will help the employees or in general the work force to
utilize the safety tools and follow suitable measures to mitigate any sort of risk that
occurs art the work place.
Q.3 What is hazard identification and risk management
Hazard Identification and risk management is a practice that is taken in consideration by
the firm. The proper identification of these hazards or commonly known as “risk factors”. This is
important to carried out in order to improve their performance and remove any sort of adverse
impact of a work practice on health or safety of their workers (Ansary and Barua, 2015). Various
measures and approaches are been applied within organisation by an officer that will help in
proper assessment of business actions and mitigating any sort of adverse impact laid by a risk
causing attribute. Some major and significant approaches that are taken for hazard identification
at Australian hardware are:
 Prior to initiating any operation, carry out suitable discussion that will help in proper
assessment of the hazard and reduce its adverse impact.
 Encourage the work force to improve the work place conditions and identify any key
factor that can impact their performance.
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 Reviewing the risk factors that will help in proper assessment of the risk factors which
are taken within selected organisation.
 Monitoring various measures and conducting risk surveys (Phillips, 2016).
On the other hand, risk management measures are the practices that are taken within the
consideration in order to handle any sort of risk factors associated within an organisation. Some
effective risk management approaches are:
 Reviewing various details or information related to identified risk factors in order top
have proper management of hazardous conditions.
 Evaluating different operating manuals, data sheets, media articles and industrial safety
regulators that will help in planning the proper management of any sort of risk conditions
at work place.
 Analysing any sort of past incident or old assessment reports in order to identify any sort
of exposure to risk or hazard factors.
It will help in monitoring the operations a thus will help in placing the operations and
thus will lead the firm to control the potential risks within the organisation. This wikll help in
reducing the injuries at the workplace.
Q 4. Analyse hierarchy of risk control and how it is applied in the workplace
The proper management of any sort of hazard is very important as it will help in effective
management of various business that will helps to reduce any sort of hazard at work place (Wu
and et.al., 2015). Within an organisation, managing a hierarchy is a bigger concern and thus will
lead them to maintain a good work place safety measures. This includes proper assessment of
hierarchy of risk control measures which is followed by the management of the firm to maintain
their safety standards. The hierarchy of risk at a work place and its proper implementation is as
follows:
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 Elimination: This includes the removal of danger completely. This process is very
extensive and requires expertise to be followed out.
 Substitution: In this, a hazardous method or process is been given a permutation by
another, less risky method that will help in suitable management of business operations
and thus, will lead the firm to carry out its operations in much suitable way.
 Isolation: It usually takes place in case of chemical hazard or fire. In this case, the
employees are isolated at the work place in order to save themselves from any sort of
damage.
Engineering: This is a process to make suitable physical changes at a workplace in order to
reduce the risk factors by reducing chances of its occurrence (Kunyk, 2016).
It involves the processes like redesigning the workplace, adding safety measures etc.
 Administration: This is the process or facilities opted by administration of an
organisation like putting alert signs, warnings etc.
 Personal protective equipments (PPE): This is the final level of hazard hierarchy as it
will help in providing suitable protective gloves, googles, safety vests etc.
At a workplace, it is applied by the cooperation of management and the employees that
will help in proper assessment of the risk management operations within the firm. Proper
research and analysis is performed and effective measures are taken thereafter.
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Illustration 2: Hierarchy of Hazard
Source: Loss Control Insights, 2019

Q. 5 What is in house and WHS legislation reporting requirements
As per the work Safety Act and Health and Safety at Workplace Act, 1974, there are
certain policies and in house WHS legislations, that will help in proper assessment of the
business activities that will help in effective planning of business operations related to
maintenance of WHS of the people at the workplace. This will help in proper management of
regular reporting about safety standards and measures followed at the work place. The WHS
legislations like health and safety at Work Ac, 1974, management of Heath and safety at work
regulations 1999, The manual handling operation regulations 1992 etc will be fol;lowed within
the organisation that will help in proper assessment of safety measures.
On the other hand, in house safety regulations like control on substance hazard to helath
regulations 2002, Provision and use of work equipment's, 1988 and regulatory reform order,
2005 etc will be followed within an organisation that will help in suitable planning of business
operations and thus will lead a firm to maintain its safety measures and meeting needs of the
organisation at the work place (Rayan, Qurneh, Elayyan and Baker, 2016). It will help in proper
assessment of business operations and thus, will lead the firm to improve quality of services.
Various operation including the first aid details, chemical monitoring, supply and
utilization of the resources and other consultation records are been kept for the proper monitoring
of WHS management operations within the firm.
CONCLUSION
From the above study it has concluded that Australian hardware company which is going
to open in Hobart, Tasmania store wanted to implement the Work health and safety management
system that has helped in ensuring safety at the workplace. This system has helped in
formulating various policies and measures for ensuring safety at workplace. Australian Hardware
Company has identified information relating to WHS legislation for implementing the WHS
system at the workplace as it has assisted the organisation in complying with the laws and
legislation made for work health safety at the workplace. Moreover, it has provided effective and
complaint participation arrangement for managing WHS has helped the organisation in providing
the worker with understanding of the rights and obligation such as giving their feedbacks on
hazards at the workplace. Furthermore, It has shown from the above assignment about the
procedures that has helped Australian hardware in identifying the hazards that has assisted the
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firm in managing safety at workplace. Also, It has provided with the training programs for the
workers to provide understanding of workplace safety.
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