Role of IT in Development of Working Abilities of an Organisation

This report discusses the role of IT in improving the operational capability and achieving objectives in an organisation. It covers topics such as the roadmap for future projects, key roles of IT, EA artifacts, taxonomy of documentations, operating model, standards, and important IT initiatives.

Enterprise Architecture

Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY..................................................................................................................................1
1. Developing a comprehensive roadmap specifying about the projects should be executed in
the next 2-3 years.........................................................................................................................1
2. Five key roles that IT will play in the GovDept......................................................................1
3. Five key EA artifacts that would be delivered in 2-3 months.................................................2
4. Explanation of the taxonomy of documentations that will be implemented along with
justification regarding its importance to GovDept......................................................................2
5. Discussion about the operating model that will be implemented and the reason behind its
selection.......................................................................................................................................2
6. Discussion of the role of standards and landscapes in implementation of GovDept’s EA.....3
7. Discussion of the 5 types of IT initiatives that you have considered very important to
GovDept’s....................................................................................................................................3
8. Determination of the considerations as EA Artifacts that will be delivered in GovDept’s EA
.....................................................................................................................................................4
9. Discussion of the 5 subtypes of visions that will be used in EA artifacts implementation.....5
CONCLUSION................................................................................................................................5
REFERENCES................................................................................................................................6

INTRODUCTION
The role of IT is very important within an organisation towards the direction of improving
operational capability and attaining desired objectives. It is the prime duty over the management
of an organisation either private or government to adopt new technologies as the requirements
and change in time period. This will not only help to improve the competitiveness within a
business organisation but provides the opportunity to reduce their operational cost. The
organisation upon which this report is based known as GovDept. It is a mid-size governmental
department that involves in providing the services related to social nature to large number of
population of territory (Banaeianjahromi and Smolander, 2019).
The main aim of this report is to ascertain the role of technology in development of working
abilities of an organisation.
The aspects cover in report includes roadmap specifying about the projects executed in
the next 2-3 years,5 key roles that IT will play in the GovDept, 5 key EA artifacts that would be
delivered in 2-3 months, taxonomy of documentations, operating model of implementation along
with justification and roles of standard and landscapes in implementation of GovDept’s EA.
Also, cover about 5 types of IT initiatives that are important for GovDept’s and 5 subtypes of
visions that you used in EA artifacts implementation.
MAIN BODY
1. Developing a comprehensive roadmap specifying about the projects should be executed in the
next 2-3 years
Roadmaps are known as specific visions that able to provide structured graphical views in
relation to the planned IT initiatives in specific business areas which will be having direct
business value. This is also considered as the essential subtype of visions that will exist in
majority within successful EA practices. This depicts the IT delivery schedules for different
business areas that were agreed by IT leaders and business officials. In essential manner, this will
provide the clear picture of IT plans that will deliver for the business in foreseeable future.
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Figure 1: Steps to building an Enterprise Architecture Roadmap
(Source: Steps to building an Enterprise Architecture Roadmap, 2020)
2. Five key roles that IT will play in the GovDept
The five roles Played by IT if implemented perfectly within GovDept includes;
 It improves the internal working ability.
 It enhances the capacity to deliver better nature of social services to large public.
 It builds strong internal communication structure that strengthen the core business model.
 It improves the existing EA practice within the department.
 It brings coordination in different activities that improves decision making through
creating good relationships.
3. Five key EA artifacts that would be delivered in 2-3 months
The different key artifacts that will be delivered in next 2 to 3 months are presented below:
 Outlines: These are the key EA artifacts that help in enabling effective
communication at the initiation step.
 Designs: These are the key EA artefacts enabling full planning as well as effective
collaboration at the implementation step.
 Standards: Proven reusable means for information technology system planning.
 Vision: Agreed and shared long term goals for GovDept.
 Considerations: Overreaching context for information system planning
 Landscapes: Reference material for general technical planning.
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Determining
current state
architecture
Defining
desired
state
architecture
Conduct
a Gap
analysis
Prioritize
actionabl
e items
Find the
best
sequence
s
Develop
enterprise
Roadmap

4. Explanation of the taxonomy of documentations that will be implemented along with
justification regarding its importance to GovDept
Functional taxonomy is used for the classification of documents. The importance of same
in using GovDept is that provides an opportunity to made each separate function more effective
that enable to deliver desired results as per the standards and set targets. This not only help in
completion of individual targets but the core strengthened structure help in achievement of
overall objectives too (Fritscher, Pigneur, 2020).
This is used by the GovtDept as principle of categorisation. This will further aid in
segregation of work according to the nature and preferences. The most important part of this
classification that help to improve the capacity of upgrading IT structure within the department
in accordance to requirements assessed in actual.
5. Discussion about the operating model that will be implemented and the reason behind its
selection
An operating model characterizes what business forms are institutionalized and what
business information is shared across significant specialty units, for example lines of business,
business capacities or territorial workplaces.
The operating model that will be used known as Unification. It is an operating model with
high process institutionalization and high information reconciliation. Unification is fitting for
brought together associations comprising of comparative and reliant specialty units, for example
interrelated territorial or market portion divisions. In this Specialty units are overseen halfway,
perform comparable or covering business activities, run institutionalized business forms, have
all-inclusive incorporated exchanges, shared clients, items or providers. This is selected because
department needs high resolution that builds strengthened IT infrastructure (Kasemsap, 2018).
6. Discussion of the role of standards and landscapes in implementation of GovDept’s EA
EA artifacts related to standards
 Guidelines
 Technology reference models
 Patterns
 IT Principles
 Logical data models
 Some other similar but less popular EA artifacts
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Role of standards in implementation of EA
Standards are known as reusable means for implementation of IT systems. The role they
played is related to attainment of technical consistency, regulatory compliance and technological
homogeneity. These also provide the information related to current technology stack, best
practices and implementation approaches (Mayer and et. al., 2019). The aspects in respect to
which is answer is provided includes;
 What best practices and approaches are adhered?
 What products, technologies and approaches cause problems?
 What technologies and product goes old?
Role of Landscapes in implementation of EA
The main work of landscapes is to provide the information upon existing IT assets,
interrelationships and status. Also, this will provide the answer of many other different questions
includes;
 What type of IT assets have by an organisation?
 Which IT assets not supported by vendors?
 What IT assets cause problem in future?
This will help the GovtDept to analyse about existing capabilities along to perform work.
The assessment of the associated problems with the existing technologies provides the
opportunity to take the measures so these can be removes with the aid of implementing new and
better one.
7. Discussion of the 5 types of IT initiatives that you have considered very important to
GovDept’s
Five IT initiatives that are must to consider by GovDept includes:
 ERP
 CRM
 SCM
 BI
 ECM
 KM
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8. Determination of the considerations as EA Artifacts that will be delivered in GovDept’s EA
Considerations are called as business focused rules of EA artifacts. This also describes
global business related rules which are defined collaboratively by It stakeholders and senior
business authorities.
The considerations which are needed to provide as EA artifacts in GovDept EA includes;
 Policies: Arrangements are explicit Considerations characterizing overall standards
normally of a prohibitive sort of giving necessary remedies in specific territories. Policies
can be considered as a typical subtype of Contemplations regularly found in GovDept EA
practices (Shanks and et. al., 2018). This will help in directing the work towards effective
direction.
 Principles: These are explicit Considerations characterizing worldwide significant level
rules impacting all dynamic and arranging in GovDept EA. Principles can be considered
as a fundamental subtype of Contemplations found in most of EA rehearses. This
includes the aspects which are needed to adhere by departments while performing work
of upgradation.
 Analytical reports: Systematic Reports are explicit Considerations giving official level
examinations of significant innovation patterns and their hidden capacity control on the
GovDept EA. Analytical Reports can be considered as a phenomenal subtype of
Considerations utilized moderately once in a while (What is enterprise architecture?
2018). This will help to bring something that help to serve more that the existing
requirements.
 Conceptual data models: These are explicit Considerations providing theoretical
meanings of the fundamental information elements basic for the GovDept EA and their
relationship. Conceptual Data Models can be considered as an exceptional subtype of
Considerations. This will the department in clearing out the common working and
functions related to main innovative pattern.
 Direction statements: Course Statements are explicit Considerations depicting theoretical
messages conveying major association wide choices with significant effect. Direction
Statements can be considered as a phenomenal subtype of Considerations.
 Some other EA artifacts that is similar in nature but less popular in type.
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9. Discussion of the 5 subtypes of visions that will be used in EA artifacts implementation
Visions help in articulation and documentation of more specific agreements that guides the
organisation towards the performance long term actions from the development of effective IT
infrastructure within an organisation or department. This is also having subdivisions that help in
deep understanding of working practices towards building most effective IT infrastructure or EA
artifacts.
Visions are also considered as business focused structures related to EA artifacts. This
simultaneously provide elevated level business-situated portrayals of an association that will
grew cooperatively by senior business and IT partners (Steenkamp and et. al.,2019).
The five sub type of visions that will be used in the process of implementing EA artifacts
are presented below:
 Roadmaps
 Business capability models
 Target states
 Value chains
 Context diagrams
 Some other similar but less popular EA artifacts
CONCLUSION
It has been concluded from the above report that role of IT in business in important
towards improvement of their working capacity and ability to sustain in market along with
accomplish desired objectives. It is an obligation over management that made regular updates in
technology to ensure high amount of competitiveness in actions.
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REFERENCES
Books and Journals
Banaeianjahromi, N., & Smolander, K. (2019). Lack of communication and collaboration in
enterprise architecture development. Information Systems Frontiers. 21(4). 877-908.
Fritscher, B., & Pigneur, Y. (2020). A visual approach to business IT alignment between
business model and enterprise architecture. In Sustainable Business: Concepts,
Methodologies, Tools, and Applications (pp. 543-566). IGI Global.
Kasemsap, K. (2018). The role of information system within enterprise architecture and their
impact on business performance. In Global Business Expansion: Concepts,
Methodologies, Tools, and Applications (pp. 1078-1102). IGI Global.
Mayer, N. and et. al., (2019). An integrated conceptual model for information system security
risk management supported by enterprise architecture management. Software &
Systems Modeling. 18(3). 2285-2312.
Shanks, G. and et. al., (2018). Achieving benefits with enterprise architecture. The Journal of
Strategic Information Systems, 27(2), 139-156.
Steenkamp, A. L. and et. al., (2019). Enterprise architecture specification case study. Journal of
Information Systems Education. 24(2). 3.
Online
What is enterprise architecture? 2018. [Online]. Available
Through:<https://www.cio.com/article/3313657/what-is-enterprise-architecture-a-
framework-for-transformation.html >
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