Project Management for Environmental Awareness in Koala City
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This project management plan aims to create environmental awareness among the youth in Koala City to keep the environment clean and safe. The plan includes a complete project charter, stakeholder analysis, project scope, WBS, Gantt chart, project costs, risk register, and more.
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Running head: SYSTEM ANALYSIS AND DESIGN Project Management Name of the Student Name of the University Author’s Note:
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1 PROJECT MANAGEMENT Table of Contents 1.The full project plan..............................................................................................................................................................................................2 a. From Assessment One:.............................................................................................................................................................................................2 i. Justification for selecting the project – why project is a ‘must do’.......................................................................................................................2 ii. Complete Project Charter.....................................................................................................................................................................................2 iii. Complete Stakeholder Analysis and outline communication plan.....................................................................................................................3 iv. Complete Project scope.......................................................................................................................................................................................3 b. WBS for all activities...............................................................................................................................................................................................4 c. Gantt chart with resource assignments.....................................................................................................................................................................7 d. Project costs..............................................................................................................................................................................................................8 e. Network diagram and Critical path........................................................................................................................................................................10 f. Planned Budget.......................................................................................................................................................................................................16 g. Risk Register including:.........................................................................................................................................................................................17 i. Risk identification and potential causes and response to each............................................................................................................................17 ii. Project success measure.....................................................................................................................................................................................21 iii. Develop a contingency plan..............................................................................................................................................................................22 h. Determining activities, suppliers or services that need to be contracted out.........................................................................................................23 i. Determining criteria for selecting suppliers to the project......................................................................................................................................23 j. Determining and justifying the type of project contract.........................................................................................................................................24 k. Justification of Organisational Capacity to undertake the project.........................................................................................................................24 l. Create a SIPOC for the project................................................................................................................................................................................25 m. Finalisation............................................................................................................................................................................................................26
2 PROJECT MANAGEMENT n. Including an agenda for a kick-off meeting...........................................................................................................................................................26 2.References...........................................................................................................................................................................................................27 3.Appendices..........................................................................................................................................................................................................28 Appendix A............................................................................................................................................................................................................28
3 PROJECT MANAGEMENT 1.The full project plan a. From Assessment One: i. Justification for selecting the project – why project is a ‘must do’ The project report illustrates the case study of the Koala city. The city has been developed in recent times and has created serious problems. The paper will illustrate the problems associated with the project that cannot be ignored. The main objective of the project is to create awareness for keeping environment safe from pollution. It is necessary to create awareness among youths so that they can use the environmental resources effectively. They will keep the environment safe and clean. The project manager is responsible to prepare the project plan which will include the environmental policy and the safety measures. The project plan will help to analyse the pollution causing due to environmental pollution and lack of awareness. If the project becomes successful, their reputation for the environmental leadership will improve. ii. Complete Project Charter Scope:All the schools based in Koala city. The scope of the project also involves some areas of the city Objectives:The primary aim of the project is to improve the reputation of the school for environmental leadership Benefits:The project plan is to create awareness by reducing the environmental pollution causing due to lack of awareness
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4 PROJECT MANAGEMENT Success Criteria:Conducting environmental activity after the seminar and monitor how the students can go with it Timeline for the project:The project is expected to complete within 5 years Risks:They spend a lot of money for marinating the improvement of the environment however, they have not seen any improvement so far. iii. Complete Stakeholder Analysis and outline communication plan StakeholderCommunicationChannelWhen SchoolDocumentation provides the evidence By Face to face meetingBy the end of June Academic StaffDemonstration the staff explaining the plan for lessening the litter as well as maintaining sustainability of the environment By Staff meetingBy the end of July Local PoliceNorms and Policies. Progress reports of the implementing steering committee By MeetingBy the end of July General PublicPlanning with dates and timesBy EmailBy the end of August StudentsThey need to stay connected with all other stakeholders all the time By SeminarBy the end of August, October and November
5 PROJECT MANAGEMENT iv. Complete Project scope The project focusses on the case study of Koala city. The Koala city gets developed in recent times and has developed serious issues. The primary aim of the project is to develop a project plan to create awareness among the youth to keep the environment clean and safe. The project plan will be developed and the project plan will contain the activities which correspond to the safety awareness program. Additionally the project manager has been appointed to prepare a full project plan tender ready to submit to the council to win the project tender. At the end of the project the youth can acknowledge what needs to be carried out to keep the environment safe and clean and pollution-free. b. WBS for all activities WBSTask NameDurationStartFinishPredecessors 0Environmental Management Plan135 daysThu 24-05-18Wed 28-11-18 1Initiation11 daysThu 24-05-18Thu 07-06-18 1.1Conducting Meeting5 daysThu 24-05-18Wed 30-05-18 1.2Appointing Project Manager6 daysThu 31-05-18Thu 07-06-182 2Process Initiation5 daysFri 08-06-18Thu 14-06-18 2.1Creating Artifact: Project Initiation Document5 daysFri 08-06-18Thu 14-06-183 3Planning Stage28 daysFri 15-06-18Tue 24-07-18 3.1Creating Artifact: Project Brief5 daysFri 15-06-18Thu 21-06-185 3.2Creating Artifact: Preparing Risk Log6 daysFri 22-06-18Fri 29-06-187 3.3Creating Artifact: Preparing Project Mandate6 daysMon 02-07-18Mon 09-07-188 3.4Creating Artifact: Business Case5 daysTue 10-07-18Mon 16-07-189 3.5Creating Artifact: Project Approach6 daysTue 17-07-18Tue 24-07-1810 4Project Plan26 daysWed 25-07-18Wed 29-08-18 4.1Defining Organisation for Stages6 daysWed 25-07-18Wed 01-08-1811
6 PROJECT MANAGEMENT 4.2Establishment for Stage Control4 daysThu 02-08-18Tue 07-08-1813 4.3Establishing Stage Boundary Management5 daysWed 08-08-18Tue 14-08-1814 4.4Establishing Process for Delivery management6 daysWed 15-08-18Wed 22-08-1815 4.5Creating Artifact: Project Quality Planning5 daysThu 23-08-18Wed 29-08-1816 5Environmental Management Plan65 daysThu 30-08-18Wed 28-11-18 5.1Using Minimum Resources with Maximum Efficiency6 daysThu 30-08-18Thu 06-09-1817 5.2Using Renewable Resources6 daysFri 07-09-18Fri 14-09-1819 5.3Pollution Audit6 daysMon 17-09-18Mon 24-09-1820 5.4Disposing Treated Effluent7 daysTue 25-09-18Wed 03-10-1821 5.5Greenbelt Development5 daysThu 04-10-18Wed 10-10-1822 5.6Using Non-Waste Technology20 daysThu 11-10-18Wed 07-11-18 5.6.1Product Reformulation6 daysThu 11-10-18Thu 18-10-1823 5.6.2Redesign of Equipment5 daysFri 19-10-18Thu 25-10-1825 5.6.3Modification of Processes5 daysFri 26-10-18Thu 01-11-1826 5.6.4Byproduct Recovery as well as Reuse4 daysFri 02-11-18Wed 07-11-1827 5.7Selecting Pollution Control Technology15 daysThu 08-11-18Wed 28-11-18 5.7.1Recycling Air Pollutants7 daysThu 08-11-18Fri 16-11-1828 5.7.2Byproduct Recovery and Reuse8 daysMon 19-11-18Wed 28-11-1830
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10 PROJECT MANAGEMENT Using Minimum Resources with Maximum EfficiencyAcademic Staff,Students$3,120.00 Using Renewable ResourcesAcademic Staff,Students$3,120.00 Pollution AuditSchools,Students$3,120.00 Disposing Treated EffluentAcademic Staff,Students$3,640.00 Greenbelt DevelopmentAcademic Staff,Students$2,600.00 Using Non-Waste Technology$11,520.00 Product ReformulationAcademic Staff,Students$3,120.00 Redesign of EquipmentAcademic Staff,Students$2,600.00 Modification of ProcessesAcademic Staff,Students$2,600.00 Byproduct Recovery as well as ResuseAcademic Staff,Schools,Students$3,200.00 Selecting Pollution Control Technology$4,200.00 Recycling Air PollutantsSchools$1,960.00 Byproduct Recovery and ReuseSchools$2,240.00
11 PROJECT MANAGEMENT e. Network diagram and Critical path
12 PROJECT MANAGEMENT
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17 PROJECT MANAGEMENT f. Planned Budget The entire environmental management plan takes about $47,240. The initiation will take $5,280. The process initiation will take $1,600. The project manager will conduct plans and will prepare artefact. The budget allocated for the planning stage is $8,960. Schools and the project
18 PROJECT MANAGEMENT manager will be carried out and it will take $15,600. The Environmental Project Plan will be carried out by the students and the academic staff and the budget allocated for the project is $15,800. The activities like the product reformulation, redesign of equipment, modification of processes, byproduct recovery as well as reuse will collectively cost $5,120. The recycling of air pollutants and byproduct recovery and reuse will collectively cost $4,200. g. Risk Register including: i. Risk identification and potential causes and response to each The project is associated with several risks and the all the risks along with mitigation procedures have been defined in the project. The potential impacts section of the plan focuses on identifying, locating and quantifying the potential impcats of the project. Koala city is suffering from air pollution. The few key effects of air pollution are- Acidification-Chemical reactions involve air pollutants which creates the acidic compounds. All the acidic compounds are responsible to cause harm to the vegetation and the building. Sulfuric acid is one such air pollutant that combines with the water droplets and make up the cloud. The water droplets thus combining with the water droplets become acid rain. Acid rain if fails o a certain area it kills tress and harm animals. It also adversely affects fish and other wildlife. Acid rain harms the plants, it destroys the plants of the leaves. When the acid rain falls on the soils, it changes the soil chemistry. It pollutes the water bodies like the lakes and the streams, it harms the fish and other aquatic life.
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19 PROJECT MANAGEMENT Eutrophication-rain carries nitrogen to the rivers and the soils. The nutrients of the soil and the water bodies get affected due to presence of nitrogen in both soil and water bodies. In this way the algae are growing in the water bodies as well as the lakes and make the lives of other living organisms dreadful. Ground-level ozone-Gas ozone affects the health of the people and damages the vegetation types and the lives of the animals. Particulate matter-Air pollutants can be in the form of particulate matter can be very harmful for health. There are short-term effects as well as long-term effects of the pollution. The short-term effects include the irritation of the eyes, throat as well as nose. It includes the respiratory infections like the bronchitis; pneumonia Allergic reactions, headaches and nausea are the the diseases which occur due to the particulate matters. The long-term health effects include the heart disease, lung cancer and other chronic respiratory diseases. The people can also suffer from brain damage, kidneys damage and the liver damage. The risks management plan has been defined below in tabular format in terms of qualitative measure of likelihood and qualitative measure of consequences. Qualitative measure of likelihood Highly likelyThese kinds of risks occur in extreme circumstances LikelyThe risk persists during the project lifecycle PossibleThe risks might take place during the project lifecycle
20 PROJECT MANAGEMENT UnlikelyThe risks might occur , however it is doubtful RareThe risks may occur in the exceptional circumstances Qualitative measure of consequences MinorMinor incidents related to environmental damage that can be altered ModerateIt is isolated but substantial instances of environmental damages can be altered with intensive efforts HighSubstantial damage related to the damages of the environment can be altered wit thea id of the significant efforts MajorHeavy loss related to environmental amenity and significant danger of continuing CriticalWidespreadlossofenvironmentalamenityandirrecoverabledamagerelatedto environment Risk Rating Consequence MinorModerateHighMajorCritical Highly LikelyMediumHighHighSevereSevere LikelyLowMediumHighHighSevere PossibleLowMediumMediumHighSevere UnlikelyLowLowMediumHighHigh RareLowLowLowMediumHigh
21 PROJECT MANAGEMENT ii. Project success measure The environmental management plan should explain how the proposal’s potential impacts will be managed and this approach forms the bulk of the plan contents. The potential impact of the environmental management plan should take into account the following aspects- Environmental management activities, performance targets and controls Maps and Diagrams related to environmental management Monitoring of programs with trigger values for accurate actions Accurate actions and the non-compliance performance actions All the environment control schedules The project management team demonstrate the actions on all these topics for one potential impact at any instance of time. This approach ensures that all the management measures for every potential impact are in the same category of the document and they are easy to guess and locate. The environmental management plan should define all the activities related along with the control measures such that those can be implemented effectively to mitigate all the issues raised properly implement the control measures. The project management measures must be defined appropriately and in this way they can be able to achieve the best outcome from the project. The measures will help to maintain
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22 PROJECT MANAGEMENT sustainability in the environment. The environmental measures timing has been elaborated and presented in the form of table. The targets and the outcomes of the project must be quantitative as well as auditable. Acidification, eutrophication and particulate matters cause great harm to the environment. The air pollution can be checked by lessening the air pollution of automobile. The air pollution can be reduced by saving energy. The individuals must use the eco-friendly products in the home. One should not smoke inside the home. The individuals must plant trees, and must keep air-cleaning houseplants. Again the individuals must take a good care of the fireplace. They must focus one the recycling and purchasing recycled products. The project plan will contain the awareness programs and it will help the project stakeholders to direct the individuals to use the important measures effectively. Again, the people with the aid of the awareness program can know how they maintain sustainability of the environment. iii. Develop a contingency plan The acidification can be prevented and can be mitigates by taking appropriate measures. The acidification generally occurs due to the human pollution. The ocean acidification is one such instance which occurs due to excessive emissions of the carbon dioxide. The acidification can be prevented by consuming less read meat. They must save electricity and water. Coal-fuelled power plant can be changed to the natural gas and they emit half of the greenhouse gases coal when it is burnt. The school students must spread the awareness and everyone should listen to the students to get the best outcome.
23 PROJECT MANAGEMENT h.Determining activities, suppliers or services that need to be contracted out The suppliers can be contracted out for this project. The environmental impact of the supply chain can be significantly reduced by carrying out the detailed review of the resource efficiency required for the business in the chain. The suppliers should follow the certain methodologies of continual improvement. The suppliers must have the key performance indicators to measure as well as monitor the improvements. The policies need to be followed all the time and this can aid in reducing wastes. The benefits are- Much greater control over the water, energy, water as well as waste costs Improving efficiency Better compliance with legislation and easier compliance with legislation Gaining competitive advantage in dealing with the environmentally awareness businesses i. Determining criteria for selecting suppliers to the project The project manager is responsible to prepare the project plan. He is also responsible to allocate resources for the project. He will allocate project suppliers for the project. The suppliers are bound to follow the policies and must work accordingly. The suppliers must be skilled enough to deliver their best. They must work on the project deliverables and should deliver their best. Their jobe role will be the following- They need to ask on the basis of a pre-survey questionnaire The supplier must conduct site survey like the trained auditor from the business
24 PROJECT MANAGEMENT A report must be prepared which will contain all the existing procedures which the suppliers must carry out j. Determining and justifying the type of project contract The project contract is absolute necessity. Both the clients and the business school must be abiding by the project contract. The project contract will be built based on the project plan. The project contract is developed between the project developers and the construction trade unions. The project manager will follow the project contract and will carry on with the project. The clients on the other hand are bond to follow the norms of the contracts and cannot violate the rules. If the client wants some modifications then they can request for it. k. Justification of Organisational Capacity to undertake the project All the schools that are located in Koala city will participate in the program. Their aim is to further enhance the reputation for the environment leadership. The stakeholders who will work for the project are the students, schools, academic staff and the public. The project manager will judge the strength of the stakeholders and will analyse their skills and potential. Only the ones who are competent enough will be chosen for the project.
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25 PROJECT MANAGEMENT l. Create a SIPOC for the project
26 PROJECT MANAGEMENT m. Finalisation The success of the project can be measured by several means. It is vital to imply some good measures whether the project is being carried out appropriately or not. The youths must be educated and in this way a better platform and a better environment can be setup. The youths must be educated with the basic environmental knowledge at first and then they must be imparted professional as well as practical knowledge. The activities conducted after every activities let them to understand the students. The approach will increase competencies and the youth will get a platform through better environmental platform. Communication must be established between the students and teachers and it will help the students to acknowledge the activities they need to conduct. n. Including an agenda for a kick-off meeting The details about the communication procedure and the kick-off meeting have been illustrated in the report (Refer to Appendix A).
27 PROJECT MANAGEMENT 2.References Binder, J. (2016).Global project management: communication, collaboration and management across borders. Routledge. Kerzner, H. (2018).Project management best practices: Achieving global excellence. John Wiley & Sons. Kerzner, H., & Kerzner, H. R. (2017).Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Turner, R. (2016).Gower handbook of project management. Routledge.
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28 PROJECT MANAGEMENT 3.Appendices Appendix A StakeholderCommunicationChannelWhen SchoolDocumentation provides the evidence By Face to face meetingBy the end of June Academic StaffDemonstration the staff explaining the plan for lessening the litter as well as maintaining sustainability of the environment By Staff meetingBy the end of July Local PoliceNorms and Policies. Progress reports of the implementing steering committee By MeetingBy the end of July General PublicPlanning with dates and timesBy EmailBy the end of August StudentsThey need to stay connected with all other stakeholders all the time By SeminarBy the end of August, October and November