Project Management Plan for Essendon & Buckley Street Level Crossing Removal

This project management plan focuses on the level crossing removal of Buckley Street, Essendon. The paper covers scope management, schedule and time management, cost/budget management, quality management, human resource management, communication management, risk management, procurement management, and more.

Running head: PROJECT MANAGEMMENT PLAN
Topic- Essendon & Buckley Street level crossing removal.
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMMENT PLAN
Table of Contents
Project management plan.................................................................................................................3
1. Introduction..............................................................................................................................3
2. Scope management..................................................................................................................3
2.1 Work breakdown Structure................................................................................................3
2.2 Change control management.............................................................................................4
3. Schedule and time management..............................................................................................5
3.1 Milestones..........................................................................................................................5
3.2 Project Schedule................................................................................................................5
3.3 Dependencies.....................................................................................................................8
4. Cost/Budget management......................................................................................................11
5. Quality management..............................................................................................................16
6. Human resource management................................................................................................17
7. Communication management................................................................................................19
8. Risk management...................................................................................................................22
9. Procurement management.....................................................................................................27
10. Quality baseline...................................................................................................................27
Bibliography..................................................................................................................................29

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PROJECT MANAGEMMENT PLAN
Project management plan
1. Introduction
The paper mainly focuses on the level crossing removal of Buckley Street, Essondon that
is considered as one of the key arterials in inner North West of Melbourne that mainly connects
Keilor as well as Avondale heights in the west. The boom gates of the Buckley Street are down
for about 78 minutes in the morning and as result, the traveller faces congestion as well as
disruption while passing. In order to resolve this problem, the Victorian government took an
important step and as per it, they wants to remove the level crossing at Buckley Street so that the
passengers can easily travel and which further can be able to reduce traffic congestion as well as
assists in improving safety.
2. Scope management
2.1 Work breakdown Structure
Figure 1: WBS

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PROJECT MANAGEMMENT PLAN
(Source: Created by Author)
2.2 Change control management
Change
identification
Purpose Change
analysis
Change request
approval
Change
tracking
Utilizing
technically
advanced
equipments
It is identified
that use of
technically
advanced
equipments
helps in
removing the
level crossing at
Buckley Street
quite easily.
The
construction
engineers
understand the
change viability.
The change
viability in the
project is mainly
approved by the
project
managers
Proper master
logbook is
maintained in
order to ensure
that the
construction
engineers use
proper
equipment.
Utilizing
appropriate
quality of
materials
It is very much
necessary to use
proper quality of
materials in
order to
construct the
pathways.
The quality
analyst
understands the
viability of
proper quality of
materials in the
project.
The request for
maintain proper
quality materials
is mainly
approved by the
project manager
Appropriate
logbook is
generally
maintained in
order to make
sure those proper
quality materials
is used in the
project.

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PROJECT MANAGEMMENT PLAN
3. Schedule and time management
3.1 Milestones
Task Name Start
Milestone 1: Completion of project initiation phase Mon 23-05-16
Milestone 2: Completion of planning phase Thu 15-12-16
Milestone 3 : Completion of procurement phase Wed 06-12-17
Milestone 4: Completion of Construction phase Thu 08-08-19
Milestone 4: Completion of project closure phase Wed 20-11-19
3.2 Project Schedule
Task Name Duration Start Finish % Complete
Essendon & Buckley
Street level crossing
removal
985 days Thu 11-02-16 Wed 20-11-19 57%
Initiation phase of the
project
73 days Thu 11-02-16 Mon 23-05-16 100%
Identifying objectives of
the project
15 days Thu 11-02-16 Wed 02-03-16 100%
Undertaking feasibility
study
20 days Thu 03-03-16 Wed 30-03-16 100%
Establishing project 16 days Thu 31-03-16 Thu 21-04-16 100%

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PROJECT MANAGEMMENT PLAN
charter
Appointing team
members of the project
22 days Fri 22-04-16 Mon 23-05-16 100%
Milestone 1:
Completion of project
initiation phase
0 days Mon 23-05-16 Mon 23-05-16 100%
Planning phase of the
project
148 days Tue 24-05-16 Thu 15-12-16 100%
Site investigations 22 days Tue 24-05-16 Wed 22-06-16 100%
Solution announced 20 days Thu 23-06-16 Wed 20-07-16 100%
Community information
sessions
25 days Thu 21-07-16 Wed 24-08-16 100%
Trader consultation 26 days Thu 25-08-16 Thu 29-09-16 100%
Assessment of design
options
26 days Fri 30-09-16 Fri 04-11-16 100%
Lowering Buckley
street under rail line
29 days Mon 07-11-16 Thu 15-12-16 100%
Milestone 2:
Completion of planning
phase
0 days Thu 15-12-16 Thu 15-12-16 100%
Procurement phase 254 days Fri 16-12-16 Wed 06-12-17 100%

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PROJECT MANAGEMMENT PLAN
Community input on
design elements
32 days Fri 16-12-16 Mon 30-01-17 100%
North west alliance
project partner announced
39 days Tue 31-01-17 Fri 24-03-17 100%
Construction partner
announced
44 days Mon 27-03-17 Thu 25-05-17 100%
Community consultation 47 days Fri 26-05-17 Mon 31-07-17 100%
Refinement of design
including community inputs
50 days Tue 01-08-17 Mon 09-10-17 100%
Finalizing design 42 days Tue 10-10-17 Wed 06-12-17 100%
Milestone 3 :
Completion of procurement
phase
0 days Wed 06-12-17 Wed 06-12-17 100%
Construction phase 436 days Thu 07-12-17 Thu 08-08-19 19%
On-going community
consultation
32 days Thu 07-12-17 Fri 19-01-18 100%
Construction
commences
34 days Mon 22-01-18 Thu 08-03-18 100%
Preparatory work
commenced
43 days Fri 09-03-18 Tue 08-05-18 42%
Finalized design
released to the community
45 days Wed 09-05-18 Tue 10-07-18 0%
Contract awarded for 52 days Wed 11-07-18 Thu 20-09-18 0%

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PROJECT MANAGEMMENT PLAN
Buckley street level
crossing removal project
Early works commence 57 days Fri 21-09-18 Mon 10-12-18 0%
Major works commence 48 days Tue 11-12-18 Thu 14-02-19 0%
Boom gates removed 60 days Fri 15-02-19 Thu 09-05-19 0%
Finalizing landscapes 65 days Fri 10-05-19 Thu 08-08-19 0%
Milestone 4:
Completion of Construction
phase
0 days Thu 08-08-19 Thu 08-08-19 0%
Closure phase 74 days Fri 09-08-19 Wed 20-11-19 0%
Post-project review 20 days Fri 09-08-19 Thu 05-09-19 0%
Stakeholder-sign off 30 days Fri 06-09-19 Thu 17-10-19 0%
Documentation 24 days Fri 18-10-19 Wed 20-11-19 0%
Milestone 4:
Completion of project
closure phase
0 days Wed 20-11-19 Wed 20-11-19 0%
3.3 Dependencies
Task Name Duration Predecessors
Essendon & Buckley Street level
crossing removal
985 days
Initiation phase of the project 73 days

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PROJECT MANAGEMMENT PLAN
Identifying objectives of the project 15 days
Undertaking feasibility study 20 days 2
Establishing project charter 16 days 3
Appointing team members of the
project
22 days 4
Milestone 1: Completion of project
initiation phase
0 days 5
Planning phase of the project 148 days
Site investigations 22 days 6
Solution announced 20 days 8
Community information sessions 25 days 9
Trader consultation 26 days 10
Assessment of design options 26 days 11
Lowering Buckley street under rail
line
29 days 12
Milestone 2: Completion of planning
phase
0 days 13
Procurement phase 254 days
Community input on design elements 32 days 14
North west alliance project partner
announced
39 days 16
Construction partner announced 44 days 17

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PROJECT MANAGEMMENT PLAN
Community consultation 47 days 18
Refinement of design including
community inputs
50 days 19
Finalizing design 42 days 20
Milestone 3 : Completion of
procurement phase
0 days 21
Construction phase 436 days
On-going community consultation 32 days 22
Construction commences 34 days 24
Preparatory work commenced 43 days 25
Finalized design released to the
community
45 days 26
Contract awarded for Buckley street
level crossing removal project
52 days 27
Early works commence 57 days 28
Major works commence 48 days 29
Boom gates removed 60 days 30
Finalizing landscapes 65 days 31
Milestone 4: Completion of
Construction phase
0 days 32
Closure phase 74 days
Post-project review 20 days 33

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PROJECT MANAGEMMENT PLAN
Stakeholder-sign off 30 days 35
Documentation 24 days 36
Milestone 4: Completion of project
closure phase
0 days 37
4. Cost/Budget management
Task Name Duration Resource Names Cost
Essendon & Buckley Street
level crossing removal
985 days $114,664,480.00
Initiation phase of the
project
73 days $254,480.00
Identifying objectives of the
project
15 days Project manager $34,800.00
Undertaking feasibility
study
20 days Project manager $46,400.00
Establishing project charter 16 days
Project manager, Project
planner
$72,960.00
Appointing team members
of the project
22 days
Project manager, Project
planner
$100,320.00
Milestone 1: Completion of
project initiation phase
0 days $0.00

11
PROJECT MANAGEMMENT PLAN
Planning phase of the
project
148 days $7,765,120.00
Site investigations 22 days
Supervisor, Construction
manager
$89,760.00
Solution announced 20 days
Construction technician,
Contractor, Equipment
cost[1]
$7,081,600.00
Community information
sessions
25 days
Construction manager,
Contractor
$102,000.00
Trader consultation 26 days
Construction manager,
Contractor
$106,080.00
Assessment of design
options
26 days
Construction manager,
Contractor, Sub-
contractor
$156,000.00
Lowering Buckley street
under rail line
29 days
Architect, Construction
manager, Construction
technician, Sub-
contractor
$229,680.00
Milestone 2: Completion of
planning phase
0 days $0.00
Procurement phase 254 days $34,070,960.00
Community input on design
elements
32 days Cost for removing level
crossing[1], Supervisor,
$16,194,560.00

12
PROJECT MANAGEMMENT PLAN
Architect, Construction
technician, Equipment
cost[1]
North west alliance project
partner announced
39 days
Supervisor, Architect,
Construction manager,
Contractor, Procurement
manager
$396,240.00
Construction partner
announced
44 days
Supervisor, Architect,
Construction technician,
Contractor, Procurement
manager
$447,040.00
Community consultation 47 days
Cost for removing level
crossing[1],Architect,
Construction technician,
Contractor
$9,285,760.00
Refinement of design
including community inputs
50 days
Architect, Construction
technician, Contractor,
Financial manager,
Procurement manager
$492,000.00
Finalizing design 42 days
Supervisor, Architect,
Equipment
cost[1],Procurement
manager
$7,255,360.00

13
PROJECT MANAGEMMENT PLAN
Milestone 3 : Completion of
procurement phase
0 days $0.00
Construction phase 436 days $72,236,480.00
On-going community
consultation
32 days
Supervisor, Architect,
Contractor, Procurement
manager, Sub-contractor
$322,560.00
Construction commences 34 days
Cost for removing level
crossing[1], Project
manager, Architect,
Construction technician,
Procurement manager
$9,282,880.00
Preparatory work
commenced
43 days
Cost for removing level
crossing[1], Supervisor,
Architect, Construction
technician, Contractor,
Equipment cost[1],Sub-
contractor
$16,433,440.00
Finalized design released to
the community
45 days
Supervisor, Architect,
Construction manager,
Construction technician,
Procurement manager
$453,600.00
Contract awarded for
Buckley street level crossing
52 days Cost for removing level
crossing[1], Project
$9,536,640.00

14
PROJECT MANAGEMMENT PLAN
removal project
manager, Architect,
Construction technician,
Contractor, Sub-
contractor
Early works commence 57 days
Cost for removing level
crossing[1],Architect,
Construction manager,
Construction technician,
Equipment cost[1]
$16,342,000.00
Major works commence 48 days
Cost for removing level
crossing[1], Project
manager, Supervisor,
Architect, Construction
manager, Construction
technician, Sub-
contractor
$9,591,360.00
Boom gates removed 60 days
Cost for removing level
crossing[1], Project
manager, Architect,
Construction manager,
Construction technician,
Contractor
$9,624,000.00
Finalizing landscapes 65 days Architect ,Construction $650,000.00

15
PROJECT MANAGEMMENT PLAN
manager, Construction
technician Contractor,
Sub-contractor
Milestone 4: Completion of
Construction phase
0 days $0.00
Closure phase 74 days $337,440.00
Post-project review 20 days
Project manager, Project
planner
$91,200.00
Stakeholder-sign off 30 days
Project manager, Project
planner
$136,800.00
Documentation 24 days
Project manager, Project
planner
$109,440.00
Milestone 4: Completion of
project closure phase
0 days $0.00
5. Quality management
Identification of
factors
Purpose Measurement
of project
quality
Analyzing
project quality
Quality
control
Training to the
project
stakeholders
Proper training
to the project
stakeholders
would be helpful
Proper training
facility is not
provided to the
workers of the
Due to
unavailability of
training it is
reflects that the
Proper training
facility not
only helps in
managing the

16
PROJECT MANAGEMMENT PLAN
in completing
the project
successfully on
time by
managing the
challenges and
issues properly
on time.
project team. project team
members faces
little bit of
challenges in
completing the
project work
successfully.
project work
but will also
help in
maintaining the
quality of the
project.
Use of proper
quality off
materials
Proper use of
quality materials
would be quite
advantageous
for the project.
The materials
that are supplied
by the suppliers
for the
construction of
the pathway is
of poor quality.
The materials
that are used in
the project must
be checked
before using it
for construction
purpose.
Proper quality
of materials
must be used in
order to
enhance the
quality of the
project.
6. Human resource management
Role
Project
Responsibility
Skills Required Number of
Staff
Required
Duration
Required
Project Team 4 years

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PROJECT MANAGEMMENT PLAN
Project manager The project
manager is the
person who is
mainly
responsible of
initiating,
planning,
managing as
well as
executing the
project
successfully.
Project management 3
Financial manager The financial
manager is the
person who
mainly reviews
the financial
requirement of
the project
Construction 4 4 years
Contractor The contractor
is the person
who mainly
involves in
Construction 1 4 years

18
PROJECT MANAGEMMENT PLAN
constructing
the pathways
after the
removal of
level crossing
Site supervisor Site supervisor
is the person
who mainly
helps in
providing
proper
guidance to the
various
organizational
staffs.
Construction 10 4 years
7. Communication management
Communicati
on Type
Objective Medium Frequenc
y
Audience Owner Deliverab
le
Project status
report
The
meeting is
mainly
Audio and
video
conferencin
Weekly Project
manager
Project
stakeholde
rs
Meeting
minutes

19
PROJECT MANAGEMMENT PLAN
arranged
in order to
gather
informatio
n about the
project
status in
order to
make sure
that the
project is
on right
track
g,
Project team
meeting
The
project
meetings is
mainly
arranged in
order to
know
about the
various
challenges
Face to face Whenever
required
Project
manager
Project
team
Agenda

20
PROJECT MANAGEMMENT PLAN
that the
workers of
the project
are facing
while
working
with the
project.
Kick off
meetings
It is
arranged
before
initiation
of the
project in
order to get
informatio
n about the
schedule,
budget as
well as
resources
required in
order to
Face to
face
Once Stakeholde
rs of the
project
Project
manager
Meeting
minutes as
well as
agenda

21
PROJECT MANAGEMMENT PLAN
execute the
project
successfull
y.
Monthly
project
meetings
Monthly
meetings is
necessary
in the
project in
order to
make sure
that the
budget of
the project
are
correctly
utilized
Face to
face
conversatio
n
Monthly Project
manager
Finance
manager
Budget
report
8. Risk management
Risk Type of
risk
Risk
statement
Impact Probability Risk
exposure
Risk
mitigation
Budget
shortfall
Negative
risk
If the
project
Major Probable Medium It is
necessary for

22
PROJECT MANAGEMMENT PLAN
managers
does not
estimate the
budget of
the project
then during
the project
progress the
project
managers
can face
budget
shortfall,
which can
create
number of
financial as
well as
budget
related
issues
within the
project.
the project
managers to
undertake
market
analysis
properly in
order to
know the
current cost
of project
resources
that are used
in the
project.

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PROJECT MANAGEMMENT PLAN
Extending
project
schedule
Positive
risk
It is
identified
that
sometimes
the project
managers
generally
extends the
schedule of
the project
in order to
provide
quality
based
outcome
within the
project.
Moderate Probable Low The changes
that re
needed
within the
project must
be done
appropriately
in order to
bring
positive
outcome
within the
project.
Use of
improper
quality
materials
Negative
risk
It is
necessary
to use
proper
quality
materials in
Moderate Likely Medium Proper
quality of
materials
must be used
in the project
so that the

24
PROJECT MANAGEMMENT PLAN
order to
construct
the
pathways
after the
removal of
the level
crossing.
project can
be
completed
successfully
without
facing any
type of
quality
related
challenges.
Improper
managemen
t
Negative
risk
If the
project
managers
are not able
to manage
the project
successfully
then they
generally
faces issues
in
executing
the project
Major Very likely High It is
necessary to
hire
experienced
project
managers
who will be
able to
manage the
project
successfully
so that the
entire project

25
PROJECT MANAGEMMENT PLAN
successfully
within the
estimated
budget and
time.
will be
successfully
completed
on proper
time an
budget.
Impact
Extreme
Major Budget
shortfall
Improper
management
Moderate Use of poor
quality of
materials
Extension of
schedule
Minor
Insignificant
Remote Unlikely Possible Probable Highly
probable
Likelihood
9. Procurement management
Type of
contract
Procurement risk Procurement risk
management
Performance metrics

26
PROJECT MANAGEMMENT PLAN
Firm fixed
price
Unrealistic schedule The schedule must be
created with the help of
experienced project
managers.
Acceptable
Firm fixed
price
Improper framework
for the level crossing
removal
Proper framework
must be created for the
level crossing removal
Acceptable
Firm fixed
price
Conflict related on
contract
Conflict must be
resolved by arranging
meetings
Acceptable
10. Quality baseline
Metrics Standard Frequency Report
Successful
completion of project
on time
The project will be
successfully
completed by 2019.
Once Quality management
report
Successful removal
of level crossing
Removal of level
crossing will be
completed by early
2019.
Yearly Yearly quality
management report

27
PROJECT MANAGEMMENT PLAN
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