Ethical Issue Policy: Protecting Employee Privacy and Data Security

The assignment discusses the importance of ethical policies in organizations to prevent data breaches and ensure employee awareness about privacy regulations. It highlights various issues such as unauthorized access, lack of system security, and social media vulnerabilities that can compromise confidential information. The solution emphasizes the need for organizational and government regulations to be followed, including strict authentication measures, strong passwords, and employee commitment to ethical policies.

Running head: Ethical Issue Policy
Paper B2- Organizational Ethical Policy

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Overview of policy
The companies are already tangled to make their employee’s user friendly and aware about the
regulations related to the privacy and ethical regulations. As it is discussed in B1 that the
employee has stolen personal photographs of another employee without letting them know so
why he touched the system of other employee?? Why the employee has left their system opened?
Why the social media allows the access the information even after the session expired? Why the
user’s system does not auto locked if the user is not available at their workstation? There are
other various questions which break the ethical regulations of the organization and that needs t o
be considered by the company as the confidential information of the company might be used by
other competitors which impacts on the overall performance of the company (Goldman, 2007).
Scope
Stakeholders Roles Responsibilities
Me Victim of the whole scenario Should log off my system
before leaving my
workstation.
Colleague Who stole the personal
photographs
The ethical and privacy
regulations must be known
under the employment Office
Ethics.
Office colleagues Who took the scene as a joke
and make me embarrassed
They shouldn’t appreciate the
incident done by one of the

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colleague.
Social media Store the data in cookies and
cache which enable to share
the personal information.
The browser and cookies
should be restricted to share
the information.
Purpose and procedures
The organization should share the privacy policies and ethical regulations among the employees
in order to avoid such issue. Secondly social media and other applications must be controlled
through government regulations in order to avoid such issues. According to the privacy right
clearing house (2010) there are approximately 350 Million who have lost their customer records
since 2005 when the data tracking started then the data breach incidents, , PUBLIC
PERCEPTIONS OF PRIVACY AND SECURITY IN THE POST-SNOWDEN ERA
(NOVEMBER, 2014)
Sanctions and enforcements
1. Organizational/ social media/ Browser regulations
 The government regulated privacy guidelines must be followed by social media and other
applications.
 The personal data should be removed after the session expired.
 There must be strict authentication for every individual login in order to avoid fraud or
threat user entry (Baker, 2009).

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2. Employees commitment to ethics
 The privacy policy regulations need to be revisited in order to make the changes as per
the requirements.
 The employee’s should take permission before accessing the user’s system.
 The employees should restrict their system with strong passwords and they must be
aware about workplace security Information Security Policy.

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References
Baker, W. H., Hutton, A., and Hylender, C. D. (2009). The 2009 data breach investigations
report. Verizon Business. Retrieved January 31, 2010.
Goldman, E. (May, 2007). Social Networking Sites and the Law. Retrieved from
http://www.ericgoldman.org/Resources/socialnetworkingsitesandthelaw.pdf
Information Security Policy. SANS. Retrieved from-
http://www.sans.org/security-resources/policies
Office Ethics. Retrieved from-
http://www.swlearning.com/swepstuff/previews/files/careerreadiness/0538726164/
ethics_ch01.pdf
PUBLIC PERCEPTIONS OF PRIVACY AND SECURITY IN THE POST-SNOWDEN ERA
(NOVEMBER, 2014). The public feels most secure using landline phones, least secure
on social media. Retrieved from- http://www.pewinternet.org/2014/11/12/public-privacy-
perceptions/pi_2014-11-12_privacy-perceptions_02/