Event Themes and Design

EVENT THEMES AND
DESIGN

Table of Contents
INTRODUCTION...........................................................................................................................3
A ) How the pitch was executed and employed and reflect on any internal and external
impacts and seven facets of event design ..............................................................................3
B) My Practice and contribution to teamwork during all phases of preparing the pitch........5
The team’s performance and outcomes, outlining any challenges that you experienced......7
Recommendations on how the preparing and delivery of the pitch could be enhanced in the
future.......................................................................................................................................9
CONCLUSION..............................................................................................................................10
REFERENCES..............................................................................................................................10

INTRODUCTION
A reflective essay is an essay in which the writer examines his or her experiences in life.
The writer then writes about those experiences, exploring how he or she has changed, developed
or grown from those experiences. The format of a reflective essay may change slightly
depending on who the audience is. Now a days, Event theme and design is very attractive factors
in young generation. People wants to organize event with attractive theme and design. They
prefer to choose best and unique theme and design for their event to give best experience to their
guests. I had organized MTV new year Eve party 2019 with my talented team members. All the
task and work of the event divided into four member group. This report will include my all
experience and learning from the practical task and how the pitch was executed and employed
and its reflection on internal and external impacts. This report will also highlight my practical
and contribution to teamwork during the all stages of preparing the pitch and include the Gibbs
reflective cycle, Belbin theory for team roles.
A ) How the pitch was executed and employed and reflect on any internal and external impacts
and seven facets of event design
The effectiveness of event pitch is very essential to conduct the event in a very best way.
The perfect pitch enhance the guests experience and increase their satisfaction from the event. I
had organized a MTV new year Eve party 2019 with the best coordination of my team members.
The task was divide according to the 7 facets of event designs. The effectiveness of themes and
design in event has added a innovative and dynamic concept to event management. Best theme
plays a important role in enhancing the guests experience. The seven facets of event design
includes catering, content, entertainment, environment, production, programme and theme.
I was separated all these tasks in the 4 members of our group according to their talent and
specialisations. (Wong, Wan and Qi, 2015.)
Catering and programme
In the group, Member A team done program and catering for the evening. The member A
team selected the dishes and food menu very carefully. They major focus on the best food and
beverage quality by considering most general food allergies such as vegan, vegetarian and gluten
free. We also consider the dishes are appropriate according to the guests choices and desires. The
best choice of catering is important in the event because it is an important tool to enhance the

guests experience. The team also focused on the flavours and aroma of cuisines to increasing the
thematic experience and design of a new year event. They included great catering design such as
best menu selection, alcohol management, effective service style and catering operations. The
various internal and external factors directly influenced the events. Because of the lack of
catering staffs reduced the catering facilities and guests tolerated some food and beverage quality
issues. The program organized by the Member A team was well planned and very specific. The
program was for four hours, running from 4 PM to 9 PM. The discussion and meeting was for 1
hour, games and fun activities for half an hour, dance session for one hour and for one and half
hour food and beverage organized by the Member A.
Content and environment
The content and environment task was done by me. The content of the event was drafted
with the perfection. The invitation content, event title content was drafted with standard quality. I
was used white card with floral printing and italic text. The new year speech also was formalized
with standard words and attractive lines. Some internal factors like lack of availability of some
promoting tool make the content not so great. But the design of environment was done with
considered all measures and influences. The event environment plays a major to increase or
decrease the guests experience. The best venue location and environment made the event more
successful. I received the assistance from venue sourcing arrangements. The great atmosphere
and positive environment motivated and attracted the guests.
Production
The main production factors in the MTV new year Eve party 2019 were the best music,
quality food, attractive lighting, dance floor etc. Member C organized these all elements in a
very effective manner. He was only focused towards the managing the music equipments and its
efficiency. Main consideration of the member C was to maintain the production of food and
beverage and also managed the situation, if any deficiency occurred in it. But the external factors
such as lack of technical knowledge and equipments fluctuate the management of music program
and effective lighting.
Theme and entertainment
The designing of theme and entertainment task was done by Member D team. They
worked very hard to design and plan the theme according to the new year celebration. They
adopted various designs and planning to enhance the attractiveness of event with lots of