Financial Accounting Assignment Report

The assignment report on financial accounting delves into the importance of understanding key financial accounting principles. It discusses the role of suspense and clearing accounts, highlighting their differences. The report emphasizes the significance of financial accounting in analyzing an organization's financial health, facilitating effective decision-making with good knowledge about accounting principles and regulations.

Financial accounting

TABLE OF CONTENTS
...................................................................................................................1
INTRODUCTION ..........................................................................................................................1
TASK A...........................................................................................................................................1
Financial accounting and its purpose ..........................................................................................1
Regulation related with the financial accounting ........................................................................1
Accounting principles .................................................................................................................2
The conventions and concepts relating to consistency and material disclosure..........................3
B. CLIENT 1....................................................................................................................................3
1. What is sole trader, what is capital with its advantage and disadvantage................................3
CLIENT 2........................................................................................................................................5
2: Purpose of statement as per IAS 1 and difference between sole trader financial statements
and financial statements of a company........................................................................................5
3: The inventory valuation according to IAS 2............................................................................6
CLIENT 3........................................................................................................................................6
C. Consistency and Prudence concept of accounting..................................................................6
D. The purpose of depreciation and the methods of computing depreciation.............................7
CLIENT 4........................................................................................................................................9
A. The purpose of making bank-reconciliation-statement...........................................................9
B. The reason which may cause difference in cash balance vary from bank statements............9
CLIENT 5......................................................................................................................................10
B. What are the need to prepare control account.......................................................................10
CLIENT 6......................................................................................................................................10
A. The different purpose of preparing suspense accounts.........................................................10
D. The difference between suspense account and clearing account..........................................11
CONCLUSION................................................................................................................................1
REFERENCES................................................................................................................................2

INTRODUCTION
Financial accounting plays an important role to analyse the financial position of the
company. Present report will provide the deeper insight of the financial accounting with its
terminologies. This assignment is consisted of brief synopsis of the sole trader-ship and its
advantages. The report also provides the different types of inventory valuation methods. It
criticizes the purpose of depreciation, bank reconciliation statements, suspense account. The
report will give the information about the differences between clearing and suspense account.
TASK A
Financial accounting and its purpose
It is a field of accounting that focuses on the analysis of the financial transaction of the
business organization. Financial accounting includes the preparation of the financial statements
available for the public consumption. Financial accounting is that field of accounting which deals
with the business tracks of monetary transaction (Ali and Ahmed, 2017 ). Branch of accounting
which examines all the operations of financial transactions in the organization. It is that branch
which concern with the analysis, summary and reporting of financial statements. A financial
statement on a routine schedule are issued by the company. Every enterprise has the financial
department, and that part of the business is not for everyone. Finance department of the
organization is only handle by the finance manager or the finance executives
The purpose of the financial accounting is to provide the data that is necessary for the
sound decision making. The important purpose of the financial accounting is to make the report
and analyse it so that the organization's financial health can be determined (Bragg, 2017).
Regulation related with the financial accounting
There are number of regulatory bodies that guides the accounting. The regulatory bodies
of accounting includes the certain norms which organization is bound to be follow. There are
some predefined set standard, which decides the working of an organisation. These predefined
norms helps organization to perform better analysis of the financials of the organization. The
regulatory bodies include association, commission, boards etc. they are consisted the specific
working which need to be follow. Some governing bodies of accounting are discussed under-
Security and exchange commission
US. Securities and the exchange commission focuses the objectives to save the investors,
to maintain the fair market working and also ease the formation of the capital (Clarke, Dean and
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Graves, 2017). The main motto of security and exchange commission is that to adopt the law that
are passed for the relevant working and guide the enterprise to implement these laws.
The financial accounting standard boards
The financial accounting standard boards were formed in 1973 by the security exchange
commission. It is formed to incorporate the accounting practices by improving the guidelines
made for the accounting reports, finding and resolving the areas in timely manner.
International finance reporting system
International financial reporting system was formed for providing a common business
language which could be understand across the world (Ali and Ahmed, 2017).
Accounting principles
1. Separate legal entity
An enterprise is different from its owner in the eye of accounting law. This principle of
accounting says that the identity of the business is separate from its owner. All the work of the
organization is undertaken individually from that of its owner.
2. Ongoing process
It identifies that organization keeps on working until it does not wind up by the
accounting provisions. More specifically, one cannot close the business with mutual discussion.
Any death or accident cannot stop the working of business or close the business.
3.The specific time period principles
The accounting is always concern with the specific time that is the beginning and the
closing date for the financial statement. It helps reader to identify at what time the particular
transaction has taken place (Bragg, 2017).
4.The historical cost principles
The historical cost is used for the valuation of the items. These are not taken for the
reporting purposes but value of price due change due to recession , inflation.
5.The full disclosure principles
For a business, the full disclosure principle needs a company to give the essential
information so that people who are conventional in reading the financial information can make
the decision.
6. The recognition principles
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This principle of accounting says that organization should recognise its revenue and
expenditure at the time whey are accrued.
7. The matching principles
This principal of accounting says that all the income and expenditures are equally treated.
It works on the accrual system of accounting which means for every credit there should be debit
also and vice versa.
8. Money measurement concept
This principal focuses that all the transaction in an organization should be done in the
monetary terms (Clarke, Dean and Graves, 2017).
9. Principle of materiality
It takes place when the bookkeepers has to make the use of their judgement. These
principles of accounting help to correct the in accuracies.
10. Principles of conservative accounting
This principle has been adopted for the betterment of the organization. It says that when the
expenses takes place must be recorded immediately, but in case of income when the actual cash
is being received than only the income has to be record.
The conventions and concepts relating to consistency and material disclosure.
Convention of consistency
This convention on the consistency focus on the accounting practices which are using by
the organisation. This convention says that once the organisation has adopted the accounting
practises will be remain same throughout the time. Consistency doesn't mean inflexibility, if the
requirement of change arises it should be done and its effect should be stated clearly (Bragg,
2017).
Convention of material disclosure
This convention includes that at the time of disclosure of the account all the transactions
have valid proof that from where they are arrives.
B. CLIENT 1
1. What is sole trader, what is capital with its advantage and disadvantage.
Sole trader: It is a business structure where one person is an owner and runs the entire
business. Sole trader is easy to setup as there is only a sole trader who would be liable to all legal
responsibilities related to all aspects of business (Ali and Ahmed, 2017). The sole trader is a self-
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employed who generally makes all the decisions regarding business activities. A sole trader can
set up his business to buy register on his name, and can hire employees but he will remain the
owner of the company.
Advantage of a sole-trader:
 A sole trader has a complete control over the assets and business activities. He will take
the decisions regarding the business.
 It is easy to change any business activity as and when it is required for business growth. Sole trader is the simplest form of business to set up and operate.
Disadvantage of sole-trader:
 A sole trader has unlimited liability, which means all his income will be at risk if a
business plan fails.
 As a sole-trader is alone who is liable to all the risks associated with business activities.
The responsibility of failure is the responsibility of sole-trader only.
Capital: The money which is invested in the business to generate income is refereed as
capital invested (Bragg, 2017.). Capital can be cash or can be considered as financial resources
or assets by which an owner is invested in the business for development and growth of business.
Advantages of capital:
 There will be full control on the use of capital invested and how it is used. An owner needs to pay an interest on capital to anyone as it is only the owner's
investment.
Disadvantage of capital:
 An owner can lose all its financial resources or assets if business plan fails.
 A single person invest money in business that can put his personal property on stakes
which can bring his personal assets on risk.
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CLIENT 2
2: Purpose of statement as per IAS 1 and difference between sole trader financial statements and
financial statements of a company
A statement is the report of a company which shows the result of different financial
activities of the business. The accounting data of a company is recording in various types of
statements which are prepared to show different perspective of the position and growth of a
company, that are usually referred as financial statements.
International Accounting Standards set guidelines and according to which, a company
needs to prepare all its financial statements (Clarke, Dean and Graves, 2017). According to the
IAS 1 adopted by IFRS, the financial statements must be presented fairly and should include the
necessary information which can be used by external users like investors, creditors, stakeholders
to make decisions about investing in the company or not.
The purpose of financial statements by IAS are:
 The main purpose of financial statements is to provide fair and relevant information
about financial position of a company to the outsider users.
 It helps the management of a company to make decisions regarding financial and
operational growth of a company.
 Financial statements are prepared that should be understandable and comparable to the
external users of statements.
Difference between sole trader and Ltd. companies’ financial statements:
Basis of Difference Sole trader Limited company
Fillings accounts Sole traders are not required to
submit such accounts.
It prepares the annual accounts
at the end of every accounting
year.
Tax Tax lies on the income of the owner Tax will be imposed on the
company as its a separate legal
entity.
Audit Sole trader's financial statements are Limited company's financial
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not subjected to audit statements need to be audited
and has to be prepared
according to the regulatory
framework.
Statements Sole traders usually prepares profit
and loss statements.
Limited company has to
prepare balance sheet along
with profit and loss statements.
3: The inventory valuation according to IAS 2
It is the practise of calculating the cost of goods sold and cost of ending inventory
valuation as a monetary value that is assigned to inventory for recording purpose. As per the IAS
2 inventory, it should be valued at the lower cost and net realisable value (Cotton and Dark,
2017.). Net realisable value is the expected amount from selling of the inventory. Cost of
inventory includes all expenditure incurred in bringing the products to its present location and
condition such as transportation, production overheads etc.
Valuation of inventories can be done by three methods as per IAS 2:
First in first out: When there is a large quantity involved, FIFO is considered as a good
method of valuation. In FIFO method, the oldest product will be considered to be sold first, so
the recent value of goods will be recorded in the financial statement. It will help in providing
good valuation of the inventory.
Weighted average cost: This method is used where the inventory's is all same or very similar.
In weighted average method the average cost of production will be assigned to each product.
Actual Cost: It is recording of the product on the basis of the actual cost of material, actual
cost of labour, actual overhead cost incurred etc.
CLIENT 3
C. Consistency and Prudence concept of accounting
Consistency concept: It has the fundamental principle in the preparation for financial
statements. According to this principle, a business entity once adopted an accounting method that
should be used in every accounting year consistently. This principle ensures the consistency of
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accounting policies and make it easy for the external users to compare the past financial year's
statements over the period.
If a company would change its accounting policies and treatment every year then it would
not be possible to understand and compare the financial statements due to inconsistency (Elkins,
Entwistle, Vaidyanathan and Bastiaansen, 2017.). For example, depreciation can be calculated
through different methods, and if a company is using declining method for two years and
change the method to straight line, it would be difficult to value the fixed assets as comparison
will not be easy for external users.
The consistency concept does allow to change the accounting policies if there are more
than a reasonable ground to do so (Accounting principle, 2018). The principle is admissible if
change in policies or new method will give better, true and fair presentation of company's
financial position.
Prudence Concept: Every share holder will expect the accounting system to fairly show
the facts about financial performance in statements of a company. The prudence concepts of
financial accounting states that financial statements should not overate the assets and income of
company and should not underrate the liability and losses in financial statements. The reports
should not mislead the stakeholders with an over-inflated financial reports (Ioannidou, Ongena,
and Peydró, 2014.) This principle states that expenses of the company should be recorded first,
but the income or revenue should be recorded only once it is realised actually. The financial
statements under prudence concept will give realistic information about performance in a
particular financial year.
D. The purpose of depreciation and the methods of computing depreciation.
Depreciation is used to describe the reduction in the value of fixed assets over a period of
time. The value declines because of the usage, wear and tear and obsolescence. The value of
assets starts decreasing after the date when it is brought. Depreciation is also termed as allocation
of cost of fixed assets as it gives the current value of fixed assets in financial statements.
The purpose of depreciation:
 It helps to match the cost of a productive assets to the revenue earned from that assets.
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 Depreciation helps in allocating the cost of assets from balance sheet to expense in profit
and loss statements.
 It helps to ascertain the current value of assets.
The main inputs which are required to calculate depreciation is, useful life which is the
productive life period of an asset (Ioannidou, Ongena, and Peydró, 2014). Salvage value, which
the amount company received after disposal of assets. Cost of the assets, it includes the cost like
setup expenses, shipping charges, tax etc.
Main methods of calculating depreciation are:
Straight line method: In this method, the cost of the assets will decrease uniformly, and
the amount of depreciation would be same each year. It is the most common method of
calculating depreciation as it is very simple in computing. It has the disadvantage as some assets
loose more value at the initial years.
Formula:
Depreciation amount= (cost-salvage value) / useful life
Example: a company purchase a machinery worth $30000, the useful life is 3 years and the
salvage value is $6000.
annual depreciation expense will be = 30000-6000/3 = 8000
Year Original Cost-
Salvage Value
Depreciation
Expense
Balance
1 24000 8000 16000
2 16000 8000 8000
3 8000 8000 0
Diminishing value method: Under this method, the amount of depreciation will be
decreasing with the decreasing value of assets. In this method, both the assets value will be zero
as in straight line method.
Formula: Depreciation amount = (net asset value- salvage value) / rate of depreciation
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Same example can be used in context with diminishing balance method with rate of depreciation
10%
Year Net asset value-salvage value Depreciation expense Balance
1 24000 2400 21600
2 21600 2160 19440
3 19440 1944 17496
CLIENT 4
A. The purpose of making bank-reconciliation-statement.
Bank reconciliation statement is a statement prepared periodically to reconcile any
differences between balance that is shown in bank column of cash book and bank statements on a
particular date. It helps in identification of any errors in accounting records, which help in
making error free trail balance (Kwok, 2017.).
The purpose of making bank-reconciliation-statement are:
 Due to any error committed by bank or the firm itself while recording any transaction can
be found.
 It can be used to explain the reason of differences between both the accounts, so that
correction can be made as soon as possible.
 Outstanding entries should follow up.
 It helps in detecting any errors in recording a transaction and finding the correct bank
balance.
Bank-reconciliation-statement should be prepared every month to avoid the errors in
accounts, so that cash account could be accurate at the time of preparing financial
statements.
B. The reason which may cause difference in cash balance vary from bank statements.
Followings are the reasons which creates differences in amount:
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Uncredited items: There are some items which are deposited in banks which are closed
to the cut-off date of bank statements. Hence, they do not appear in bank statements of this
month. While these transactions are recorded by firm in bank column which creates differences
in both accounts.
Unrepresented Cheques: Sometimes, the firm issues the cheque to clients which may not
be presented in bank for payment on same date. It can create differences in recording of
transaction.
Bank charges: There are some services for which the bank charges payment, which firms
come to know after it received statements from bank at the end of month.
Direct Debit: There are some payments which banks made on behalf of firms, to the
customers or suppliers.
Interest allowed by bank: These are interest which are received for deposit or fixed
deposit in bank.
CLIENT 5
B. What are the need to prepare control account.
Control accounts are general ledger accounts which contain the summary of all creditors
and debtors’ balances. There could be hundreds of similar types of general ledger accounts. It
would be very difficult to manage and time consuming for accountant. All the similar type of
accounts is entered in a sub ledger accounts whose total would be equal to control account, like
sales ledger account, purchase ledger accounts etc.
The need to prepare control accounts are:
 To check the accuracy of the totals of the accounts.
 To locate any errors found in while preparing trail balance.
 Control accounts provides an internal check of accountant performance.
 Control account helps to manage the general ledger and eliminate the bulky information.
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CLIENT 6
A. The different purpose of preparing suspense accounts.
It is temporary accounts in which unclassified and unidentified transactions are recorded.
The transactions whose proper account cannot be determined at the time of accounting is
recorded in suspense account (Law, 2018). After the proper account is determined, the amount
will be moved from suspense account to its proper account.
The purpose of preparing suspense account:
 Suspense accounts helps in balancing the trail balance, if any difference in credit and
debit occurs.
 It helps in locating the errors committed in past with the help of unknown amount in
suspense account.
D. The difference between suspense account and clearing account.
Suspense account is opened to enter the unidentified source of amount. It is a temporary
account that are found in general ledger (Ruppel, 2017).
Clearing account is also a temporary account which is opened to record incomplete
transactions which cannot be entered in the proper account until its completed.
The difference between suspense and clearing account are:
 Clearing accounts states that a transaction is incomplete, while suspense account states
that the transaction is unclassified (The Difference Between Suspense Account & a
Clearing Account.2018)
 Both the accounts will be closed, but clearing account will be closed after the transaction
is completed and suspense account is closed after the identification of the source of
amount.
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CONCLUSION
By summing up the above report, it can be concluded that financial accounting plays an
important role in analysing the organization's financial health. The above report is consisted of
the sound knowledge of financial accounting. By this report it is easily concluded that for the
effective decision making it is very important to have good knowledge about accounting and its
principles with all the regulations. Hence, the report includes the various crucial terminology of
financial accounting which assist organization to find out the financial position of the
organization.
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REFERENCES
Books and Journals
Ali, M. J. and Ahmed, K., 2017. Determinants of accounting policy choices under international
accounting standards: Evidence from South Asia. Accounting Research Journal.30(4). pp.430-
446.
Bragg, S. M., 2017. Fixed Asset Accounting. Accounting Tools LLC.
Clarke, F., Dean, G. and Graves, F., 2017. Replacement costs and accounting reform in post-
World War I Germany. Routledge.
Cotton, M. M. and Dark, G., 2017. Use of Technology in Tax Administrations 2: Core
Information Technology Systems in Tax Administrations. International Monetary Fund.
Elkins, H., Entwistle, G., Vaidyanathan, G. and Bastiaansen, I., 2017. Investigating capital
structure through IAS 1: variations in disclosure and measurement. International Journal
of Accounting and Finance. 7(3). pp.209-233.
Ioannidou, V., Ongena, S. and Peydró, J. L. 2014. Monetary policy, risk-taking, and pricing:
Evidence from a quasi-natural experiment. Review of Finance. 19(1). pp.95-144.
Kwok, B. K., 2017. Accounting irregularities in financial statements: A definitive guide for
litigators, auditors and fraud investigators. Routledge.
Law, J., 2018. A Dictionary of Finance and Banking. Oxford University Press.
Ruppel, W., 2017. Wiley GAAP for Governments 2017: Interpretation and Application of
Generally Accepted Accounting Principles for State and Local Governments. John Wiley
& Sons.
Online
The Difference Between Suspense Account & a Clearing Account.2018. [Online] Available
through: <https://smallbusiness.chron.com/difference-between-suspense-account-
clearing-account-81560.html>
Accounting principle.2018. [Online] Available through:
<https://www.accountingcoach.com/accounting-principles/explanation>
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