Successful Agricultural Project Implementation

The assignment content details the budget for a project aimed at improving the lives of small and medium-sized farmers. The budget includes funds for travel, accommodation, and meals for the duration of the project, as well as the purchase of equipment and materials such as tractors, irrigation systems, livestock, and farm buildings. The total cost is $4,486,880.

1
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
FUNDING PROPOSAL REQUEST FOR $5M GRANT
FOR BUILDING SUSTAINABLE RURAL COMMUNITIES
TO: ALL TERRAIN ENTERPRISES
ATTENTION: MR. JOSEPH JOHN, FINANCE MANAGER
FROM: NATIONAL ASSOCIATION OF SOCIAL WORKERS
1016 23RD STREET
SACRAMENTO, CA 95816
OCTOBER 14, 2016

2
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
SUMMARY
A team of Social Workers from a government agency visited some rural communities in the
country, there they discovered that a large percentage of the population in some of the
communities were experiencing high levels of malnutrition and were plagued with an
overabundance of health issues. They realized that their base resources came from agricultural
related enterprises managed by small and medium sized farmers but although they had large
tracts of cultivatable land, their production, productivity and income was very low due to the fact
that the region experienced long periods of drought, and had little access to the water from two
large rivers that ran through the communities.
Once the $5M US grant from your funding agency is approved, it will be used to educate the
small and medium sized farmers about proper agriculture production since the land is readily
available and cultivatable. Funds will be used for the purchase of livestock & feed, seedling,
chemicals, farming equipment, fuel, insurance, repairs or improvements to buildings and
workers. To alleviate the problem of drought, funds will be used for a proper irrigation system
for crops and livestock and to provide potable water for use by the community.
This is a great way of the villagers being self-employed and will lead to increased productivity
and income for the families to lessen the high levels of malnutrition and access to proper
healthcare system to help them alleviate the overabundance of health issues.
The beneficiaries will be the members of the rural communities who will enjoy increasing family
income, wealth, access to quality education and proper healthcare, all amounting to a higher
standard of living. The funding agency will be a beneficiary also; they can have their money
work for them to earn more money, increasing their profit and promoting long life of the agency.
Proper farming techniques will result in obtaining better yields while making sure that the
environment is well protected to support farming even in several years to come. The Ministry of
Social Work intends to complete the project within three months, after which the villages and
farmers will be monitored. The overall cost will be within the budget of Five Million U.S.
Dollars (US$5M)

3
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
CONTENTS PAGE
Title Page: Page 1
Summary: Page 2
Contents: Page 3
Proposal: Pages 4 - 8
Conclusion & Budgeting: Pages 9 - 10
Appendices: Pages 11 - 18
Bibliography: Page 19

4
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
PROPOSAL:
CONTEXT
A team of government appointed Social Workers visited some rural communities in the country
and realized that villagers were affected with an overabundance of health issues, suffering from
high levels of malnutrition and making very income very low from their base resource of
agriculture.
They realized that their resources came from agricultural related enterprises managed by small
and medium sized farmers but although they had large tracts of cultivatable land, their
production, productivity and income was very low. This could be due to the fact that the region
experienced long periods of drought and although two large rivers run through the communities,
access to the water from these rivers were limited for use by the farmers for their crops and
animals.
This low income could attribute to the circumstances of a large percentage of the population was
suffering from high levels of malnutrition and that they were plagued with an overabundance of
health issues, since they would not have the funds to access proper healthcare or nutritious foods.
A report was prepared by the Social Work Team to the funding agency All Terrain Enterprises,
seeking to obtain a grant of US$5M in order to build sustainable rural economies while
addressing the issues of low income, malnutrition and inadequate healthcare. Once these
communities can increase their income by means of agriculture enterprises, they will be able to
increase the family income and wealth, afford proper homes, have access to quality education
and stimulate economic development. The capital investment made by the sponsor will assist the
funding agency in furthering its business objectives and the capital investment made is expected
to be productive over many years.
The funding of Five Million U.S. Dollars will be used as follows:
Direct Labour : $393,120.00
Purchase of Equipment & Materials : $3,284,380.00
Travel & Miscellaneous Expenses : $1,322,500.00

5
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
HOW WAS THE PROBLEM IDENTIFIED
The problem was identified when a prominent member of the rural community visited the
Lieutenant Governor of California, USA, Office in the beginning of September 2016 and advised
him of the plight of the member of the rural communities of Alpine, California.
The Lieutenant Governor’s Office decided immediately to dispatch a Team of Social Workers
from the National Association of Social Works, California, to visit the reported areas and
investigate the problems that the businessman stated. There the Social Workers were aghast to
find that a vast amount of the community members were suffering from high levels of
malnutrition and were plagued by diseases since their income could not suffice them to acquire
nutritional foods or to obtain proper healthcare.
Since it is the responsibility of Social Workers to improve local communities and understand the
problems that persons face in improving people’s lives promote empowerment and resolve
challenges, these workers were all too eager to complete their investigation and prepare their
report on the findings.
The Lieutenant Governor’s Office then advised the Social Work Team to prepare a Business
Report to the funding agency to acquire the Five Million U.S. Dollars grant to assist these
communities as quickly as possible.

6
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
OBJECTIVES
Social Workers serve as liaisons promoting human development and are responsible for helping
families, and groups of people to cope with problems they are facing with the intention of
improving their lives. They serve as liaisons between different institutions to assist patients and
collaborate with health professionals to ensure patient wellness. Social Workers were able to
identify the underlying issues and prepared reports to the Health Sector, Agriculture Sector and
Self Help Agencies. These professions work in different ways with people to help them achieve
independence and enable them to take action to improve their lives, promote empowerment,
resolve challenges, improve their financial position, help them to access training, work
opportunities and benefits.
To obtain the $5M US grant from the funding agency to be used to educate the small and
medium sized farmers about proper agriculture production since the land is readily available and
cultivatable. Funds will be used for the purchase of livestock & feed, seedling, chemicals,
farming equipment, fuel, insurance, repairs or improvements to buildings and workers. To
alleviate the problem of drought, funds will be used for a proper irrigation system for crops and
livestock and to provide potable water for use by the community. This will lead to increased
productivity and income for the families to lessen the high levels of malnutrition and access to
proper healthcare system to help them alleviate the overabundance of health issues.

7
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
INTENDED PROCESS FOR BUILDING SUSTAINABLE COMMUNITIES:
1. Acquire the US$5M Grant from the Funding Agency
2. Request Volunteer Doctors & Nurses from Hospital across California, USA
3. Acquire foodstuff and clothing through charity drive across California, USA
4. Organise Travel, Accommodation and Meals for approximately three (3) months for
Project Team and Volunteers
5. Arrange meeting with farmers and other villagers through the Stakeholder or Village
Representative
6. Mobilize to Alpine, California and set up as necessary
7. Meet with Farmers and Villagers and present Project Plan to them, get their feedback and
get indicators on their interest in the project.
8. Assist Volunteers in setting up Building for Clinics to start treating villagers for diseases
and malnutrition.
9. Distribute donated foodstuff and clothing as and when required.
10. Issue complete, detailed Requisitions to NASW Head Office, Sacramento, California in
order for Purchase Orders to be created for irrigation system, equipment, seedling,
livestock, feed, chemicals, fuel, consumables and miscellaneous items.
11. Have Agriculture Representatives begin sensitization training with farmers and other
interested persons on proper agriculture techniques and ways of improving productivity.
12. Visit Cultivatable Lands with Farmers and Experts to Determine Soil Types, Conduct
Field Demonstrations and display ways to implement sustainable agriculture methods to
maximize yield Check with Head Office on status of Requested Items
13. Continue sensitization training with farmers and other interested persons.
14. Check with Volunteers on progress of treatment of malnutrition and diseases.
15. Receive Verify and Distribute Irrigation system, Farming Equipment, Seedlings,
Livestock, Feeds, Chemicals, Fuel, Consumables and Miscellaneous items.
16. Demobilize temporary clinic and volunteers.
17. Visit cultivatable lands with Irrigationist, farmers and stakeholders to Set Up Irrigation
Systems, testing of same to ensure efficiency and functionality

8
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
18. Farmers to begin planting land with seedling received with assistance from Labourers and
under observation from Agriculture Specialists
19. Application of chemicals at appointed times under observation from Agriculture
Specialists
20. Monitoring and Evaluating of Progress of Seedlings Growth & Functionality of Irrigation
System by Agriculture Specialists, Irrigationist, Labourers and Farmers.
21. Record progress of seedlings and headway made by farmers in implementing sustainable
agriculture methods to maximize yield and their rearing of livestock.
22. Visit Farm Buildings to determine what Repairs &/ Improvements are required & start
necessary work.
23. Continue monitoring progress of growing plants and the rearing of livestock for the
remaining period before demobilization.

9
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
CONCLUSION & BUDGETING:
NASW is seeking a grant from $5M US grant from the funding agency to assist these rural
communities to become self-sustainable. The purpose of this proposal is to build sustainable
rural economies while addressing the issues of low income, malnutrition and inadequate
healthcare. Proper farming techniques will result in obtaining better yields while making sure
that the environment is well protected to support farming even in several years to come. Once
these communities can increase their income by means of agriculture enterprises, they will be
able to increase the family income and wealth, afford proper homes, have access to quality
education and healthcare while stimulating economic development.
Funds will be used for the purchase of livestock & feed, seedling, chemicals, farming equipment,
fuel, insurance, repairs or improvements to buildings and workers. To alleviate the problem of
drought, funds will be used for a proper irrigation system for crops and livestock and to provide
potable water for use by the community. The capital investment made by the sponsor will assist
the funding agency in furthering its business objectives and the capital investment made is
expected to be productive over many years.
Since sustainable communities are places where people want to live and work, now and in the
future, investing in this project will stimulate economic growth and development both for the
rural communities and for the funding agencies. Once the agriculture project is successful, it will
encourage sale of real estate in the rural areas, increase in demand for sustainable transport,
construction of village centers and housing.
In addition to Acquiring this US$5M grant a national through charity drive will be publicized
and conducted across Sacramento, California, to gather foodstuff, medical items and clothing to
assist these communities. We will also be requesting volunteer Doctors and Nurses from across
California who will be willing to travel to the rural communities and set up temporary clinics to
start treating the villagers.

10
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
This Budget provides estimated costs associated with the above named project which we would
like to pursue. Costs for the projects have been itemized and a summary has been provided here
under:
DIRECT LABOUR
LABOUR
CATEGORY
CONTRACTOR/
EMPLOYEE NAME
CONTRACTOR/
EMPLOYEE
HOURLY
RATE
NO. OF
HOURS
TOTAL
Project Manager Ministry of Social Dev. Employee $110.00 480 $52,800
QA/QC Parad Engineering Contractor $95.00 480 $45,600
Horticulturist Ministry of Agriculture Employee $80.00 480 $38,400
Husbandry
Expert (2)
Ministry of Agriculture Employee $80.00 960 $76,800
Irrigationist (2) Water Solutions Ltd. Contractor $77.00 960 $73,920
Labourers (4) Ministry of Agriculture Employee $55.00 1920 $105,600
Sub Total $393,120
PURCHASE OF EQUIPMENT & MATERIALS
ITEM DESCRIPTION QUANTITY UNIT COST TOTAL COST
CAT Tractor c/w Plough, Spreader & Harvestor 5 $210,000 $1,050,000
CAT Broadcast Seeder 5 $105,000 $525,000
Carter Pivot Irrigation System 6 $220,000 $1,100,000
Seedlings, Livestock, Chemicals, Feed & Fuel 1 $609,380 $609,380
Sub Total $3,284,380
TRAVEL & MISCELLANEOUS EXPENSES
EXPENSE DESCRIPTION TYPE UNIT COST TOTAL COST
Travel Expenses for Eleven (11) Personnel Flights $3,500 $38,500
Accommodation & Meals for Eleven (11) Person for Three
(3) Months
Accomodation $84,000 $84,000
Repairs to Farm Building Buidling $1,200,000 $1,200,000
Sub Total $1,322,500
BUDGET SUMMARY – US$
Direct Labour : $393,120.00
Purchase of Equipment & Materials : $3,284,380.00
Travel & Miscellaneous Expenses : $1,322,500.00
TOTAL BUDGET : $5,000,000.00

11
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
APPENDICES:
LOG FRAME FOR BUILDING SUSTAINABLE COMMUNITIES
PROJECT
SUMMARY
INDICATORS MEANS OF
VERIFICATION
RISKS/
ASSUMPTIONS
Goals To assist farmers
to be productive
and earn adequate
income
Increased farmers
income
Appoint Sales
Person to keep
record of all sales
transactions made
by Farmers
Sales Person does
not enter all
transactions
Objective
s
Decrease cases of
malnutrition and
eradicate diseases
in three months
Decrease in
number of cases
of malnutrition
and diseases
Set up Clinic for
Villagers and
keep proper
records
Improves life of
villagers
Outputs Educate farmers
and set them up
with necessary
equipment to
increase
productivity in
three months.
Number of
farmers showing
interest in
intended
activities.
Have farmers sign
up for classes.
Getting farmers to
show interest
Activities Set up teaching
program for
farmers on proper
agriculture
techniques.
Number of
farmers attending
teaching program.
Keeping
attendance record
That farmer will
actually show up for
program.
Inputs Acquired Grant of
US$5M
Grant from
Funding Agency;
Volunteer
Doctors & Nurses
Donation of Food
& Clothing
Financial Reports

12
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
WORK BREAKDOWN STRUCTURE FOR BUILDING SUSTAINABLE
COMMUNITIES
LEVEL LEVEL I.D. # ACTIVITY
1 1.1 Sensitization Training of Farmers and other interested persons
by Agricultural Specialists & Visit to cultivatable land
1 1.2 Sensitization on Improved Crop Production; Mechanized
Farming Tools Use Training, Chemical Handling & Storage
1 1.3 Visit Cultivatable Lands with Farmers and Experts to
Determine Soil Types, Conduct Field Demonstrations and
display ways to implement sustainable agriculture methods
to maximize yield.
2 2.1 Visit cultivatable lands with Irrigationist, farmers and
stakeholders to Set Up Irrigation Systems
2 2.2 Place Stakes or Flags at every sprinkler location
2 2.21 Use strings to show where pipes will run
2 2.22 Dig Trenches along all strings that were run.
2 2.23 Lay down Pipes, assemble Valve Manifold, lay out
sprinklers and connectors
2 2.24 Hook Up Water Supply From Rivers and Start Assembly to
Pipes & Sprinklers; Flush System; Wire Valve to Timer
2 2.25 Perform Test Run to ensure functionality and efficiency.
3 3.1 Farmers to begin planting land with seedling received with
assistance from Labourers and under observation from
Agriculture Specialists
3 3.11 Application of chemicals at appointed times under
observation from Agriculture Specialists
3 3.12 Monitoring and Evaluating of Progress of Seedlings
Growth & Functionality of Irrigation System by
Agriculture Specialists, Irrigationist, Labourers and
Farmers.
3 3.13 Record progress of seedlings and headway made by farmers

13
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
in implementing sustainable agriculture methods to
maximize yield.
4 4.1 Visit Farm Buildings to determine what Repairs &/
Improvements are required & start necessary work.
4 4.11 Repair Leaking Roof and re-plaster walls and cracks.
4 4.12 Check and Repair all Electrical Wirings and Outlets
4 4.13 Check and Repairs Gas Pipes, Water Pipes and Plumbing
Services
4 4.14 Repair Doors, Windows and Flooring, Ensure Livestock
accommodation areas is in good condition
4 4.15 Repaint where required.
ACTIVITY TIME ESTIMATES FOR BUILDING SUSTAINABLE COMMUNITIES

14
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
ACTIVITY DESCRIPTION TIME
(WEEKS)
1 Sensitization Training of Farmers and other interested persons by
Agricultural Specialists & Visit to cultivatable land
1
2 Visit cultivatable lands with Irrigationist, farmers and
stakeholders to Set Up Irrigation Systems
1
3 Farmers to begin planting land with seedling received with
assistance from Laborers and under observation from Agriculture
Specialists, Apply Chemicals as and when necessary, Monitor
progress
8
4 Repairs &/ Improvements are required & start necessary work. 2
TOTAL TIME (WEEKS) 12
Position Title and Name Hourly Rate Total
Hours
Weeks Amount
Requested

15
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
Project Manager
Mr. Bobby Sieuraj $110.00 480 12 $52,80
0.00
Horticulturist
Ms. Darcel Cooseelal $80.00 480 12 $38,400.00
Husbandry Expert
Ms. Deena Ali $80.00 480 12 $76,800.00
Labourers
Mr. Kylee Reid
Mr. Krisen Naipaul
Mr. Dawson Hagley
Mr. Roshan Rajnauth
$55.00
$55.00
$55.00
$55.00
480
480
480
480
12
12
12
12
$26,400.00
$26,400.00
$26,400.00
$26,400.00
TOTAL $273,600.00
BUDGET PROPOSAL
A. DIRECT LABOUR
Justification:
Bobby Sieuraj has been with NASW since 1993. He is responsible for overseeing the project
from initiation to completion. He will be supported by an experienced team of the Horticulturist,
Husbandry Expert and Laborers to ensure that this project is done within the WBS and Budget.
B. CONTRACTED LABOUR

16
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
Position Title and Name Hourly
Rate
Total
Hours
Weeks Amount
Requested
Quality Assurance/Quality Control
Trevor Khan
Parad Engineering $95.00 480 12
$45,
600.00
Irrigationist
Mr. Kurt Samaroo
Mr. Kerin Persad
Water Solutions Ltd.
$77.00
$77.00
480
480
12
12
$36,960.00
$36,960.00
TOTAL
Justification:
These experts are required to ensure that the project is carried out efficiently and effectively with
minimal or no delays. Contractors were invited to submit bids and these are the two
organizations that matched the criteria and were successful. They will be incurring their expense
of travel, accommodation and meals for the duration of the project.
C. PURCHASE OF EQUIPMENT & MATERIALS
Item Requested Quantity Unit Cost Total Cost
CAT Tractor c/w Plough, Spreader & Harvester 5 Each $210,000.00 $1,050,000.00
CAT Broadcast Seeder 5 Each $105,000.00 $525,000.00
Carter Pivot Irrigation System 6 Each $220,000.00 $1,100,000.00
Livestock 1 Lot $300,000.00 $300,000.00
Feed 1 Lot $34,380.00 $34,380.00
Seedling 1 Lot $39,500.00 $39,500.00
Chemicals 1 Lot $100,000.00 $100,000.00
Fuel 1 Lot $75,000.00 $75,000.00

17
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
Miscellaneous Items 1 Lot $60,500.00 $60,500.00
TOTAL $3,284,380.00
C. PURCHASE OF EQUIPMENT & MATERIALS continued:
Justification:
The equipment currently being used by the small and medium sized farmers are in dire need of
repairs, it will be more cost effective to purchase new equipment. The irrigation system, which
will be hooked up to the large rivers, will help alleviate the problem of lack of adequate water
supply during the drought season and ensure that the crops received adequate watering to
maximize yield. The livestock will also have access to water and would not die out from
dehydration. A new batch of livestock is required to start of each farmer and since they have
little or no income, they will also have to be provided with Feed, Chemicals, Seedlings, Fuel &
funding must be allotted for miscellaneous items.
E. IMPROVEMENT & REPAIRS TO FARM BUILDINGS
Item Requested Quantity Unit Cost Total Cost
Roofing Materials 1 Lot $400,000.00 $400,000.00
Plastering, Caulking, Paints, etc. 1 Lot $75,000.00 $75,000.00
Gas Lines, Water Lines, Plumbing Materials 1 Lot $300,000.00 $300,000.00
Heaters, Feed Troughs, Waterers, etc. 1 Lot $180,000.00 $180,000.00
Doors, Windows, Lumber, Flooring Materials 1 Lot $175,000.00 $175,000.00
Local Labour to Conduct Repairs 5 Person $35,000.00 $35,000.00
Miscellaneous Materials 1 Lot $35,000.00 $35,000.00
TOTAL $1,200,000.00
Justification:
Present Farm Building that the Small & Medium Sized Farmers use for storing produce and
rearing livestock is dilapidated and required repairs. These materials will assist in the local

18
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
masons and carpenters to conduct adequate repairs. This will ensure that livestock is properly
taken care of and that their produce is stored properly while awaiting sale.
D. TRAVEL, ACCOMODATION, MEALS, ETC
Item Requested Total Cost
Travel Expenses for Direct Laborers & Volunteers $38,500.00
Accommodation for Direct Laborers for Three (3) Months $50,000.00
Accommodation for Volunteers for Six (6) Weeks $14,000.00
Meals for Direct Laborers for Three (3) Months $9,500.00
Meals for Volunteers for Six (6) Weeks $3,000.00
Telephone Expenses $1,200.00
Office/Miscellaneous Expenses $6,300.00
TOTAL $122,500.00
Justification:
Funding for Travel, Accommodation & Meals required for Project Team and Volunteers since
they will be based far away from home base. Appropriation has to be made for telephone and
office expenses.

19
FUNDING PROPOSAL REQUEST FOR US$5M GRANT
BIBLIOGRAPHY
https://en.wikipedia.org/wiki/Lieutenant_Governor_of_California
http://www.communitycare.co.uk/
http://www.naswca.org/
http://www.rainbird.com/homeowner/education/installationguide.htm
http://www.slideshare.net/search/slideshow?searchfrom=header&q=repair+farm+building
http://12.000.scripts.mit.edu/mission2014/solutions/farmer-education-agricultural-extension
Project Cycle Management
Assignment #1 – Business Proposal by Sharon Abass
Project Cycle Management
MGMT 1908: Project Management Slideshare BBC Session by W. Wilson
Personal Information:
PROJECT MANAGEMENT CYCLE MGMT 1908
ASSIGNMENT # 2
DUE DATE: OCTOBER 27, 2016
PREPARED BY: SHARON ABASS
STUDENT I.D: 314103693
UNIVERSITY OF THE WEST INDIES-OPEN CAMPUS