Functions and Purpose of HRM in Workforce Resourcing and Planning

This document discusses the functions and purpose of HRM in workforce resourcing and planning in an organization. It explores the strengths and weaknesses of various approaches to selection and recruitment. It also highlights the benefits of HRM practices for both employees and employers, and the importance of subordinate's relations in HRM decision making.

HUMAN RESOURCE
MANAGEMENT

Table of Contents
INTRODUCTION......................................................................................................................................3
LO1.............................................................................................................................................................3
Functions and Purpose of HRM that is applicable to workforce resourcing and planning in the
organization...........................................................................................................................................3
Weakness and Strengths of various approaches to selection and recruitment............................5
LO2.............................................................................................................................................................7
Benefits of various HRM practices for both employee and employer............................................7
Effectiveness of various practices of HRM for raising the productivity and profits.......................8
LO3.............................................................................................................................................................9
Importance of subordinate's relations in respect of HRM decision making..................................9
Subordinates legislation and its impact on HRM decision making...............................................10
LO4...........................................................................................................................................................11
Application of HRM practices in work related context....................................................................11
CONCLUSION........................................................................................................................................14
REFERENCES........................................................................................................................................15

INTRODUCTION
Human resource management is process of management of employees and
workers of the company. It includes hiring, training, motivating and firing the employees.
Work of HRM is to manage the workforce in the firm. The study is based on Asda
Stores Ltd. The study will define the purpose and functions in regards to HRM which is
applicable to workforce resource and planning in the company. It will determine the
strengths and weaknesses of various approaches of selection and recruitment process.
Furthermore, it will evaluate the benefits of HRM practices in the company. It will
showcase effectiveness of various HJRM practices as it helps to raise the
organizational profitability and productivity. Moreover, it will define the significance of
employees’ relations in regards to HRM decision making. Key elements of employment
legislation will be identified and then explain their influence on HRM decisions. Lastly,
application of HRM practices will be illustrated in work related context through using
various examples.
LO1
Functions and Purpose of HRM that is applicable to workforce resourcing and planning
in the organization
Overview of Asda Stores Ltd
Asda Stores Ltd is a British retailer and has huge supermarket chain. The firm is
founded on 19 February in 1946. The company’s founders are Sir Noel Stockdale and
Peter & Fred Asquith. The headquarters of firm are situated in Leeds in West Yorkshire
of England. The firm deals in grocery, financial services and general merchandise. It
also provides services such as Asda mobile, money, living and George. The parent
company of Asda is Walmart. The company is traded on London Stock Exchange.
Purpose and functions of HRM

Human resource management refer as strategic approach that develop, manage,
acquire, gain and monitor the commitment of a company's key resource and the people
who work in that organization. Human resource management functions are divided into
two namely, managerial and operative.
Managerial functions of HRM
 Planning - It is helps to identify the current and future needs of Asda Stores Ltd.
In this the type and number of employees that is needed for an organization for
accomplishing the objectives of organization are determined. Overall workforce
plan is made under this function.
 Organizing - The tasks and work is delegated and distributed among the
employees and workers of Asda Stores Ltd by HRM so that employees are able
to work tactfully to achieve the organizational goals. The work is distributed
among all as per their specialization and capabilities.
 Directing - HRM of Asda Stores Ltd give directs to the workforce and employees
of the organization to do their tasks efficiently in firm so that Company can
increase its productivity (Human Resource Management & Its Core Functions,
2016). They also provide a sense of awareness so that workers get well versed
with their job roles.
 Controlling - HRM of company controls the work of the employees. They assess
the work of employees and their performance level on individual basis so that
further improvements can be done. By evaluating each employee’s performance
their drawbacks can be analyzed.
Operative functions of HRM
 Recruitment - It is a basic function of HRM. Appropriate applicants and
candidates for the vacant job is get hired by HRM of Asda. For this they
organized interview and competitive tests in the organization, to select the right
candidate from the pool of applicants it is essential.
 Job Design - HRM work is to describe the job qualification, work experience and
skill that is required to for a specific job role in the company (Amarakoon,

Weerawardena and Verreynne, 2018). As the new employees get hired in Asda
Stores Ltd to get them aware about the work culture and their job responsibilities
HRM give them information related to work context.
 Training and development - It is helpful for the employees of Asda to acquire
the knowledge and new skills for performing their tasks and job roles effectively
in the organization. This also prepares the employees to tackle tough job tasks
and greater level of responsibilities.
 Performance Appraisal - It is important to analyze and check the performance
level of individuals working in Asda Stores Ltd. By evaluating the performance
HRM gives benefits & rewards to the employees who outperforms in the
company.
Weakness and Strengths of various approaches to selection and recruitment
Recruitment and selection process refers as searching and selecting the
candidates for generating employment at the workplace and to fill the vacant job list in
the company. Various approaches of Recruitment and Selection has been used by
Human resource management of Asda Stores Ltd. In this two types of sources of
recruitment process has been categorized that is internal and external from there the
employees get hired for the job role which is vacant in the company. Here they are
described as follows -
Internal Sources for Recruitment
It can be referred as doing recruitment from the existing employees of the
company. Selection is being made from the employees who are already in payroll of
organization (Armstrong and Taylor, 2020). This are the former employees who have
achieved something great for the firm or who are working sincerely and effectively for
the company are get selected. These employees are got promoted or get transferred to
different locations of Asda Stores Ltd.
Strengths
 It is very easier process to select and promote the existing employees of the
company.

 The HRM is already aware about who perform well for the company and skills
and capabilities on individual basis. Thus, it is easy to identify potential employee
for the selection process.
 It helps to boost the morale of the employees as they get promoted for the
excellent work they have done for the organization.
 It is cost efficient process as there is not additional cost required for hiring the
new employees at the workplace.
 Existing employees also know about working conditions and firm's working
methods. Thus, they take less time for doing adjustment in the company.
Weakness
 The company becomes stagnation. The work environment of company gets rigid
and no one talk about the new ideas or able to bring creativity at the workplace.
 No fresh ideas and procedures get developed and only traditional methods get
used.
 Employees who do not well deserve to get promotion also get promoted just
because they are working from long time in the company. Thus, internal
recruitment source cannot be used on regular basis.
External Source for recruitment
It is the source of Recruitment in which employees and workers get hired from
the outside. These sources lie outside the organization. People get joining based on the
recommendations made by existing employees of the company (Boon, Eckardt and
Boselie, 2018). Employees get selected from the employment agencies. HRM of Asda
Stores Ltd also gives advertisement in newspaper or official website to create large pool
of candidates and then select the best candidate through interview round. It also
involves campus selection. The employees also get hired through colleges directly.
Strengths
 New skills and knowledge get shared in the organization by the new recruited
employees.

 New employees are helpful for bringing creative ideas st the workplace.
 They are helpful for defining new values and strategies for the company.
 Qualified and specialized candidates get hired for the vacant job.
Weaknesses
 This process consumes time.
 The cost of external recruitment is also high as to give advertisement in print
media or on internet.
 Additional training is given to new recruited employees as to make them well
versed with new tasks and roles in the company.
 New employees are also not familiar with the working conditions and culture of
organization.
LO2
Benefits of various HRM practices for both employee and employer
Benefits of HRM practices in Asda Stores Ltd on employee and employer are as
follows -
Hiring the right people - Hiring the qualified and best employees for the company can
be fruitful for the employers as they are able to work effectively in organization and
which results into higher productivity level in Asda Stores Ltd. Also hiring the best and
specialized people in the firm can be beneficial for employers as they do not have to
provide much training to the employees because hiring potential people have already
had existing skills.
Providing Security - This HRM practices is helpful for both the employee and employer
(Bratton and Gold, 2017). As the work environment safety is essential for the employees
in order to save their lives. They have facilitated with safer working conditions. Also the
HRM provides security not in terms of environment but also as job security to the
employees so that retain for long term in organization.

Performance based compensation - Employees get paid based on their performance
level. The employers provide those rewards and other benefits by judging their
performance (Human resource best practices, 2019).This helps to increase the
motivation of employees in Asda but also helps to build good relations between
employer and employees.
Training and development - Professionalism of employers get indicated as they
provide training to the employees in Asda Stores Ltd. By providing proper training the
production rate in organization gets increased. It also increases profitability of employer
in administration. On the other hand training is beneficial for employees to learn new
skills and knowledge at the workplace. They get trained to do their tasks and work
tactfully in the company. Also they get chance to get promoted with the help of training
programs.
Effectiveness of various practices of HRM for raising the productivity and profits
Effectiveness of HRM practices are as follows -
Strategic management - Asda Company is one of the oldest administrations in
retaliating industry of UK and the administration has an advanced strategy to maintain
for Human resource management. The selection and recruitment process is done
strategically and only the best candidates are recruited in the organization and this done
with various effective HRM techniques which result in increased productivity. The
strategy is made with full effectiveness and allows recruiting only highly effective
employees and thus the due to effective employee’s profit of the company rapidly
increases. Making strategies regarding performance in HRM can help to achieve goals
and objectives on time and with no wastage of resources.
Formulation of policies - Formulation of polices and rules regarding selection and
training of employees in the administration can boost up the profit rapidly (Brewster,
2017). The policy can be regulated regarding numerous facts such as allocation of
resources, production and employees motivation. Target based business is most
beneficial for Asda and it is useful for reaching to the goals on time. The profitability can
be increased with high productivity and a perfect team can result in increased

production. The HRM makes the policy to allocate the human resource as per their
expertise and make the team as per need of the company.
Employee Motivation - Motivation is helpful for gaining high retention rate of
employees in Asda Stores Ltd. HRM has to provide training to the new employees of
the old ones leaves the job, this will adds additional expenses. Thus, improving
motivation level of employees is essential for the company. Asda have standardized
various compensatory benefits for their employees so that they stay motivated in the
firm and can results into higher profitability level.
LO3
Importance of subordinate's relations in respect of HRM decision making
Subordinate’s relationship with the organization is important, as it helps the Asda
Company to capture a big share in the target market. Its importance is as listed below -
 Increase in productivity - Human resource management focuses in maintaining
healthy relations with its subordinates by which the subordinates of the company
are able to work in a smooth manner in the organization (DeCenzo, Robbins and
Verhulst, 2016). The company has also invested its money in multiple
subordinate’s recognition program to maintain a good relationship with its
subordinate’s in organization. Human resources department of the firm also
provides several benefits to the subordinates and performs various
compensation programs by which subordinates are able to work in an effective
and efficient manner. Hence, it leads increase in productivity of the firm.
 Loyalty of subordinates towards the organization - HRM techniques are
beneficial for Asda Company. The Human resource management ensures that
subordinates get what they needed most in the organization. The organization
must provide them better infrastructure, facilities and also supports them at
emotional level. By this subordinates remain loyal to their organization and this
reduces risk of resignation any time. HR manager provide opportunities of salary
increment and other benefits to subordinates on regular basis. All of these

techniques increase their motivational level. And by this subordinates work
harder to achieve the goals of Asda Company.
 Reduction in conflicts level - The working condition of the organization is
friendly and the firm is using informal organizational structure. HR manager takes
necessary decision regarding reduction of disputes and conflicts in the
workplace. Reduction of the conflicts leads to increased production level of the
organization. The subordinates are able to focus more on their core work when
they are not involved in any kind of dispute. This also helps in motivating
subordinates when they work in friendly environment.
 Simplification of communication path - The HRM ensures that the superiors of
the organization must remain in a direct contact with their subordinates. By this
they are able to solve their problem at earliest and can take necessary decisions
and actions to reduce the communication barriers (Chelladurai and Kerwin,
2018). When the problems of subordinates get solved they are able to work in an
efficient and effective manner. This helps in increasing profit margin of the
company. There is free and smooth flow of message across the organization and
the communication problems will not arise again in Asda Company. Subordinates
will take an effective part in decision making as HRM assist them to give their
ideas freely in organization related to organizational issues.
Subordinates legislation and its impact on HRM decision making
Various Employment legislation are described as below -
Employment Protection Act 1978 - This act is based on some specific standards
which are related to the conditions of job. Some of them are pension, salary and
working hours etc. Under this act there are some specific policies and rules that were
designed on the basis which are regarding the working hours and problem of salary.
Asda Company also follows these rules and regulations that are prescribed in this act.
HRM ensures that salary is paid to subordinates will be fair and justifiable as per this
act. This act states that salary must be enough that is at least provides reasonable
standard of living and maximum satisfaction to the subordinates. The act also state to

arrange flexible working hours for the subordinates. As per this act full protection is
given to the subordinates by facilitating the organizational structure.
Equality Act 2010 - The Equality Act is a type of regulatory act which ensure both
discrimination and organizations relation with their subordinates (Guest, 2017). This act
provides HRM of Asda Company to maintain equality at the workplace. The act ensures
that there should be no discrimination at workplace on the basis of cast, color, gender or
any other basis. And equal opportunities must be provided for every subordinate in the
organization. The act prohibits any discrimination regarding age, color, gender or
religion. The company is having obligation to follow the rules and regulations of this law.
Employment and dismissal Act - HRM of Asda Company is responsible to follow
these contracts. Subordinates can use dismissal agreement when they feel to do so.
Subordinates also can take help of resignation policy. If the subordinates doesn't feel
good to work in the company, then they are free and have right to leave the job. The
subordinates can give resignation letter one week prior in the company or as per the
policy or terms and conditions of the job. HRM is also responsible to check that such
rules and contracts must be followed properly in order to maintain peace and smooth
working in the organization.
Health and Safety Act 1974 - Human resource management is responsible to provide
a safe work environment for the subordinates. The HRM facilitate the working
environment by ensuring the health and safety measures in the organization (Delery
and Roumpi, 2017). They are also responsible to ensure proper canteen facilities in
Asda Company, by which health of subordinates will not affect. They must arrange safe
instruments and conduct regular check on functioning of machines at the workplace so
that none of the subordinate gets harmed. Primary treatment facilities must be available
in organization as per this act.

LO4
Application of HRM practices in work related context
Job description - JD or job description is a written document that describe all the
duties and responsibilities of a position for which job description has been issued
(HecklauGaleitzke and Kohl, 2016). It specifies the functions to which the position
reports, all the specifications and qualifications are also mentioned on the job
description that are related to the job. Also information form organization prospective is
given.
Job description of HR assistant in Asda Company is as follow -
[Job title]
Human resource Assistant
Reports to Hunan resources manager reports to CEO of the company
Overview - Human resource assistant is responsible for conducting a cross check of
activities related to inquires and request by the shareholders of the company. It need
use of multiple methods and general guidelines for boosting the speed of recovery of
queries by shareholders of the company. Human resource assistant work as a side dick
in the recruitment process of the employees to recruit only efficient employees..
Duties and responsibilities
 Human resource assistant helps in conducting selection processes of candidates
in the second stage recruitment.
 Helps in maintaining relationships with shareholders by performing various
strategies and plan (NankervisBaird and Shields, 2019).
 They also help in overseeing the compensation process in the company.
 They also assist with performance management procedures.
 Responsible for maintaining coordination during the training session of newly
hired candidates or employees.
 To report the finance department about the termination pay and allowance in the
company. They provide them essential information regarding budget of
termination.

 To enhance the company's HRM by bringing ideas and by updating them about
new HRM practices.
Qualification and Skills required - The Company need specific degree in bachelor of
Human resources management. Master degree is also approved with a 5 year
experience.
Skills - Skills are required such as creativity and communication skills and knowledge
about different HRM techniques and also budgeting policies.
Job specification - JS or job specification is a statement which reveals the minimum
qualification that a person needs to perform the given job successfully. It is a statement
of employee’s characteristics and the qualifications that they require to perform the
assigned task with efficiency and effectiveness. Job specification is derived form the job
analysis.
Job specification for Human Resource Assistant is as follow –
Job Specification
Human resource assistant in Asda Company.
Academic qualification - MBA of BBA degree in human resource management is
required from reputed universities.
Attributes
 Personality and excellent written and verbal communication skills are necessary.
 Communication skills should be good with knowledge of one foreign language.
 Ability to follow the instructions accurately and no mistake should be considered.
 Highly computer literate with capabilities in email, Ms office and related business
and communication tools (Troth and Guest, 2020).
 Fantastic organizational and time management skills are essential.
Experience - Minimum of 4 to 5 years experience is required as a human resource sub-
assistant manager
Physical appearance - There are no specifications regards looks, cast and colour. But
needs healthy body language and age should be in between to 22 to 30

Evaluation process - The process is effective to recruit the best candidate from a
number of candidates. This process gives clarity to candidates what they are needed to
recruit the best employee and gives clear information about the roles and duties of job
vacancy with specification. It gives specific details about the job requirements in Asda
Company.
CV
Preparatory notes for interview
The interview for HR assistant at Asda will be conducted by focusing on integrity
and functional advancement of people who come for interviews, by analyzing their
professional experiences and communication skills along with employability skills. The
interview will be conducted by analyzing new functional competitive scenario where
there are various paradigms which shall be functionally examined during interviews.
Job offer
CV
NAME: Samuel David
Email id: [e-mail]
Professional Experience: HR assistant at a retail store
Skills :
 Leadership skills
 Management skills
 Interpersonal skills
 HR working competencies
 Team management skills

JOB offer
Evaluation of process
The HR assistant position being highly important for company will be recruited
from external sources where there will be selection based on wide range of candidates
who have applied for job position. Rationale for conducting from external sources are
that it develops new blood within company and also potentially enhances wide
To Mr Samuel David,
We at Asda Human resource department congratulate you for your selection for the
post of Human resource assistant, your joining is from 1st October. We will be officially
awaiting your presence in our department within company, kindly reply your response to our
offer letter soon so we can work further with the proceedings.
Thank you
ASDA (HR department)

functional scope leveraged from various paradigms where Asda functionally aims
further in industry.

CONCLUSION
It has been summarized that Human resource management is crucial for the
organization in order to manage the workforce. HRM process includes providing
orientation, training and development to the employees and also to evaluate their
performance in an organization. It has been determined that HRM practice involves
selection and recruitment, training and performance management programs. It has been
summarized that external and internal are two types of selection and recruitment
methods. To improve the efficiency of Asda Stores Ltd, HRM gives performance
appraisals and other benefits through which employees’ morale gets boosted. It has
been evaluated that HRM of Asda stores Ltd also need to consider about employees
legislation. These legislations are related to health and safety and wages of employees
and workers. It has been concluded that HRM also introduced job description for
attracting large number of applicants towards their company.

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