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I-Crop Online Cash Marketplace Platform: Teamwork and Reflection

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Added on 2024/07/29

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This report delves into the concept of project management, focusing on the I-Crop online cash marketplace platform. It examines the project's objectives, team dynamics, communication strategies, and learning experiences. The report highlights the importance of teamwork, effective communication, and the essential skills required for successful ICT project management. It also reflects on the challenges and lessons learned during the project implementation.

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ITC 505 (ICT Project Management - ASSESSMENT 2 -
Teamwork and reflection)
1

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Table of Contents
Introduction......................................................................................................................................3
Part one............................................................................................................................................ 4
Part Two.........................................................................................................................................12
Part Three.......................................................................................................................................17
Part Four........................................................................................................................................19
Conclusion..................................................................................................................................... 20
References......................................................................................................................................21
2

Introduction
This report introduces to the concept of project management. This report lays attention on I-crop
project which is the online cash marketplace platform. For this project Globex entered into a
contact with. Virtucon Consultancy is responsible for successfully installing this project. Globex
cooperation is the company which offers agrarian solutions to the client who are located in the
parts of Central West regions of New South Wales and Riverine. This I- crop application will be
developed by using the innovative techniques which will result in delivering the agricultural
product. This application is new and will add value to the clients. This online platform enables
quick selling and acquisition of the warehoused grain. This platform is having the most
innovative medium. This interface is compatible with the assistance of the mobile applications.
Virtucon will assist in managing the operations of the Globex cooperation. This application
results in the success of delivering the solutions on time. The main transactions which are offered
by I-crop are offers, bids, and preferred buyers.
The Globex Corporation was founded in the year 2013, at the time of merging of two large
regional businesses B T & Sons Farming Equipment and Riverine Precision Farming. The main
motive of the company is to offer provide quality agriculture services. Due to the invention of I-
crop application the import and export services can take police anywhere and at any time.
3

Part one
Project Description
Title of the project: I-Crop online cash marketplace platform
Associated Branch: ICT
Community: Stud farm
Associated company: Globex Cooperation
Project Contract Partner: Virtucon Consultancy
Services: To handle the purchasing and selling of the warehoused grain and to offer other
agronomy solution
Region: Central West regions of New South Wales and Riverina, Australia
Team Description
Details of the project team
This table will present the details of all the team members who are involved in the application of
I-crop.
Project Name: I-Crop Project Team
A number of Team members: 5
S. no. Name Email ID Contact number
1 Member 1
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2 Member 2
3 Member 3
4 Member 4
5 Member 5
Project Overview
I-Crop online cash marketplace platform is the online marketing platform which also supports
the different mobile devices. The project I –crop is useful for managing the stud farms of
Globlex cooperation. This platform will be having an effective and efficient user interface. The
main requirement for running this application is the high speed internet connectivity throughout
the organization. This I-crop application will ease down the export and import procedures. The
distinctive features of I-crop comprise of offers, bids, and specified buyers. I-crop helps in
exploring the different opportunities which are prevailing in the current market
Project Objective
The objective of the project is to offer an online platform which will glove assistance to the
services of managing the stud farms and other agriculture services of Globex Cooperation.
There will be the transactions among buyers and growers which also consist of transfer of
ownership. The project will be having a process development and will be managed by the
Virtucon Company. Inventory the numerous offers which will be offered by the I-crop for
managing the services and products of Globex consist of Bids, offers and preferred buyers. The
solution will help in the arrangement of sales and purchase of grains.
5

Team Charter
Skills and Knowledge
Below specified are the skills and knowledge of each team member which will be required for
completing the project:
Name of the team member Position Skills and knowledge
Member 1 Project manager Communication skills
Member 2 Business Analyst Time management skill
Member 3 Application developer Technical skills
Member 4 Finance expert Decision making skills
Member 5 Team leader Leadership skills
Roles and Responsibilities
This table highlights the key roles and responsibilities which are played by each and every team
member for the successful completion of the project:
Name of the team member Position Skills and knowledge
Member 1 Project manager  The project manager
should guide and
manage the
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stakeholders.
 The manager should
also focus on planning
and controlling of the
project
 The manager should
focus on the project
budgets and risk
(Eskerod & Jepsen,
2016).
Member 2 Business Analyst  Business analyst
should develop
effective
communication.
 Business analyst
should take necessary
action as and when
required
 They should keep a
check on recent
updates and important
information
(Niederman & March,
2018).
Member 3 Application developer  The application
developer should
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accept and try the
innovative ideas which
are given by the team
 The application
develop should
discover the risk on
time
Member 4 Finance expert  Financial manager
should plan out a
budget for the project
 The analyst should
keep a check on the
unnecessary expenses
 Financial experts
should guide and direct
the cash inflows and
outflows.
Member 5 Team leader  Team leader should
focus on addressing
the needs of the team
 Tem leaders should do
effective
communication
 He should be
supportive and guide
8

its team
 .team leader should
solve the disputes
which are arising
among the team
members (Fangel,
2018).
Team Communication
For successful business operations, it is important to facilitate a team which enables management
to implement their plan. Team communication defines a process in which interaction used to take
place between various members of a unit (Kokemuller, 2017). Globex Cooperation wants to
expand their business with merger and for this, a proper team is required which enable and assist
in launch such plan properly. For this context and an appropriate team communication, following
are certain aspects on which business need to work so that define targets would be accomplished.
Meeting Times & Location
Before commencing any project, it is important to describe each attribute to the team. In this
context, team meeting plays an important role in which each and every team member
participating in such meeting actively. Thus, for managers of a company, it is important to take
views from team members and decide location and time. Globex Cooperation needs to take a
view from their define team members so that they can provide own view regarding a number of
location for meeting as well as time. A mutual consent is essential so that meeting leads to taking
place in define manner as well as each team member reach over there for case assignment.
Selected location for a team meeting is The Grace Hotel. The meeting incorporated in Banquet
Hall of the hotel at 11:00. Thus, all team members need to go there on time so that starting of the
case begins with a positive attribute towards each other. Moreover, on lunch, each team members
9

become able to interact so that effective working and project implementation of Globex
Cooperation becomes possible.
Define how the team will communicate with each other and share information
Communication is an important and essential aspect which supports teams to interact with each
other. Communication also enhances the ability of the business to accomplish defined objectives.
For proper and effective working and synergy, proper team communication is important. Hence,
the following are certain ways through which Globex Cooperation can share information and
interact with each other properly and support in the success of a case assignment:
 Verbal communication: One of a kind of communication which can utilize by members
of a team is verbal communication. But it needs to use at the time of emergency so that
chances of conflict and miscommunication tend to decline as well as no one will become
able to point out on others of failure. Globex Cooperation team members can use this
approach as it is time-saving and support for healthy communication (De Bruijn & Ten
Heuvelhof, 2018).
 Written communication: Another method of communication is written which basically
leads to taking place in form of E-mails (Rohn, 2018). Written communication is helpful
in reducing conflict and facilitates appropriate relationship among team members. Globex
Cooperation requires using this method while delivering some important message and
needing to deliver to the whole unit. But this technique is time-consuming and enforces
to use at the time of need only.
Meeting documentation
Meeting Documentation
Project: Merger of Globex Cooperation Time: 11:00
Date of Meeting: 30 July 2018 Location: The Grace Hotel
Meeting Facilitator: HR
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Meeting Objective: To determine the impact of the merger of Globex Cooperation
It is informed to a team member to visit The Grace Hotel on 30 July 2018. This team meeting is
important to understand the drawbacks of a project initiated by business. Please consider this
letter and come on time to avoid inconvenience.
Thanks
HR of Globex Cooperation
Team Rules and Expectations
Overall team goal
Working in team has lot to do with the communication and active participation. This is what I
learned when I was working in team. A team faces lots of problems mainly the conflict of
interest and lack of clear objectives. Such issues must be solved immediately as they will have
direct impact on the success of the project, the main goal of the team should be to reduce the
overall cost of the project. The team goals must be similar to the goals of the company. Team
goals should focus on collaborative working and active participation by all the team members
(Kerzner, 2018).
Team values
Team values are the set of conducts and rules which each team ember should abide by. Team
values are important for the smooth functioning of the team. Team which perform well will add
value to the company and results in saving not only the resource of the company but also its
11

time. Globlex Company focuses on having a team which is filling of confidence. The team vales
must run in parallel to the goals and objective of the company. An effective and efficient team
focus on doing panning and developing visions so that the I-crop project can be set up in a
successful manner. good team meets regularly and discus about all the variance which are
observed in the performances so that quick actions and controls can be taken., All the teams
which are involved in the project must strive to have recognized values which are constant with
the essential values of the business. These distinct standards can turn out to be the foundation for
team’s global success and the principal point for everyday behaviour (Heagney, 2016).
Code ethics
This project requires following all the code of ethics which will make the project more effective
and efficient. Below specified are they code of ethics which must be followed:
 There must be honesty among the team embers
 The confidentiality regarding the important information and documents must be managed
 The team should be supportive and respect each other
 Prior approvals of the senior managers must be taken
 Proper participation by the team members must be ensured (Marchewka, 2014).
Roles and Expectations
The role and expectations which all the team members should abide by must consist of the
following:
 The decisions among the team must be taken in a way that the opinion of each and every
team member must be considered. The decisions taken by the team must not be biased
and based on the personal interest. All the decisions must be well focused. The decisions
should not result in conflicts
 There must be rules regarding the management of conflicts so that there is no disturbance
and delays in the implementation of the project. Whenever there is a conflict in the
management it must be solved immediately and should be managed in an effective and
efficient manner.
12

 The must be rules regarding the absence from meetings. Absence from meeting must be
informed before the meeting and there must be proper and honest reasons for the delays
and absence from the meeting. Conflicts can take place nay time so the company must set
up conflict management team.
 There must be rules regarding the active participation and contribution by the team
members. Active participation is required for the successful completion of the project in
an effective and organized manner.
 There must be rules regarding the completion of project on time. Doing the project on
time is important so that there is no delay in the project ( Martinelli & Milosevic,
2016).
Project approval and signature of the team members
Name Signature for I-Crop Online Platform Project
Member 1
Member 2
Member 3
Member 4
Member 5
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Part Two
Learning cycle
A learning cycle is being defined as the concept which is in relation with how people have to
learn from the experiences. A cycle of learning will be having different sorts of phases and
stages which will be followed up in a company so as to attain set targets and goals. Learning
cycle makes provision of the structure to the team meeting and accountability when teamwork
outside of the schedule of a meeting. It is basically a process of steps which give guidance to
both instructor and learner (Dixon, 2017). In this part also, there is the preparation of the learning
cycle for the purpose of team meeting so as to have the proper schedule.
Learning cycle of accountability and the team meeting is being presented below as:
14
Planning for online cash
marketplace and website
Designing regarding
appropriate fields for the
details of visitors
Responsive view adaptability
Design approval from
cooperation
Meeting 1 Meeting 3
Meeting 2
Testing is done on various
platforms
Generation of test case
Discussions to resolve issues
Development of conclusion on
testing
Discussion on the method of
implementation
Designing of the database using
SQL
Development of design in
coordination with the budget

Source: (By Author)
Learning cycle is being prepared in regards to the project which is undertaken by two companies
that is Globex and Virtucon. Contact has been developed between these two regarding the
development of the new platform which will be in relation with the online cash marketplace with
the name I-Crop. In-house development of I-Crop app and website is being done by Virtucon and
will support in making delivery of the solution in an inexpensive and timely manner by fulfilling
all sorts of project requirement. This system will not replace any other system and will be
wholly new. This service will be considered as the value added service for the clients of Globex
who purchase and grow grains. It has been analysed that if buyers and growers will be brought
together on one platform, I-crop will make provision of an easy and convenient way to buy, sell
and manage warehoused grains. The developed app and website will be user-friendly and will
make use of a platform which is mobile enables so that there can be easy access regarding export
and domestic opportunities at any time (Alexandrou, 2013).
Roles assigned prior to the meeting for the project
Prior to the next meeting which is scheduled, it is very necessary to assign different roles to the
teams. There are just two main roles which can be defined as follows:
 Organiser: The main role of the organiser is to organise the meeting by making a proper
description of the ideas of the team and then make their distribution to the members of
the team so as to have feedback. The person is also responsible to plan the whole meeting
in such a manner which will support in giving effective and successful results. The
overall planning of the team must be done in front of all the members of the team who are
having a relationship with the project. Organiser makes a collection of the reviews and
ideas from the members of the team so that each and every member may give consent for
the approval of the project (Brown & Abell, 2013). The main aim of the project is to be
economical with respect to the Globex Cooperation. The organiser also negotiates with
the members of the team to attend meeting otherwise there will be the implementation of
the penalties.
15

 Scribe: The main role of the scriber is to document the points of action and ideas in order
to move forward. In relation to the current project, scriber considers key points in regards
to the financial cost involved in the development of the online cash marketplace website
and app. All kind of documentation for the session of the meeting is being done by the
scribe. They are also having the responsibility to make final decisions so as to implement
it for the purpose of the project (Baybutt, 2013)
Schedule of the meeting
The meeting schedule in regards to the next meeting is being described below as follows:
Title Points of Discussion
The main aim of the meeting To develop website and application so as to
have a platform for online cash marketplace
Staring Time 10:00 am
Members All 11 members are present
Estimated cost  Cost for development of website and
application
 Cost-related with software and
technical requirement
 Cost for maintenance
Problems  The problem in the application's
interface while working on the
Smartphone
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 Security and safety issues at the time
of login
 Improper follow up of developed
design (Daugherty & Hines, 2018).
Resources  The good and fast connection of
internet
 Members of the team as they are the
only one who is responsible for the
success and growth of the project.
 All the necessary documents required
for the good decisions and results
 Effective software and technology
(Dandage, et. al., 2018)
Decisions  An individual who is responsible to
develop applications should have
proper knowledge in regards to the
coding in each and every test.
 There must be the utilisation of
compatible and user-friendly design
so that it can be used easily by the
customers.
 There must be the proper
establishment of the registration and
login feature (Lehmann, 2018).
17

 Availability of the website developer
and applications of software must be
there at every point so as to make
necessary changes as per the needs of
the customers and to solve any
sudden and random issues that may
arise at the time of making
operations.
Ending Time 2:00 pm
18

Part Three
Communication Plan
A communication plan is an important tool in the project management. It is important to develop
a communication plan which can address the needs of all the stakeholders who are involved in
the I-Crop project. I crop being an online cash marketing platform involves different types of
stakeholders. An effective communication plan comprises of mode of communication, kind of
communication, reason behind communication and the type of information to be communicated
(Doush, 2018). A communication plan is to be prepared in the set time frames so that it can
easily communicate the project to the stakeholders. It is to be noted that I crop to be planned
successfully requires attention from all the stakeholders be it from Globex cooperation or
Virtucon cooperation. The plan of communication must be drafted by the experts or leaders of
the Globex company so that an effective plan can be built. Below specified is the communication
plan which will be undertaken to communicate all the information to the stakeholders for the
successful implementation of the project. A communication plan is vital for managing me- crop
project. Communication is a two way process and must be done in an effective and efficient
manner. The prime stakeholders of I-crop project are project manager, business
analyst, maintenance manager etc. Each of them should take active participation and must
communicate on routine basis (Kerzner, & Kerzner, 2017).
Communication plan is important for the development of the I-crop project so that farms and
agricultural project can be managed easily. Communication plan is developed by using the
19
Stakeholder
name
Sharing
Information
Date of
sharing
informatio
n
Mode of
communica
tion
Communicatio
n Type
Place of
information
exchange
Project
Manager
Planning the
project
18
September
Gmail Kick off
meeting
Computer Lab

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20
Business
Analyst
Developing
market analysis
report
20
September
Gmail Project team
meeting
Lecture hall
Website
Developer
Reporting all
the technical
documentation
on website
22
September
Hard copy Monthly
Project status
meeting
Computer Lab
Interface
Designer
creating
interface
design report
21
September
G-mail Project status
report
Classroom
Maintenance
Manager
Future
enhancement
report
25
September
Gmail Project team
meeting
Computer Lab
Application
Developer
Reporting the
technical
documentation
of Application
23
September
PDF Monthly
Project status
meeting
Classroom
Testing
Manager
Documenting a
report of test
cases
24
September
PDF and
hard copy
Monthly
Project status
meeting
Computer Lab

Communication plan is important for the development of the I-crop project so that farms and
agricultural project can be managed easily. Communication plan is developed by using the
appropriate skills and talent by the team managers and project managers. The communication
plan is a policy driven approach of providing the stakeholders with the required information for
the development of the project. The plan formally defines who should be given specific
information, when that information must be delivered and what communication modes will be
used. The communication plan can be prepared by using the word or online tools which will
result in better planning of project (Nicholas &Steyn, 2017).
21
Financial
expert
Budget
assessment
report
27
September
hard copy Project status
report
Lecture hall
Virtucon
consultancy
Detailing out
the project
management
techniques for
approval
29
September
PDF and
hard copy
Kick off
meeting
seminar room
Workers at
Stud Farm
stating the
agricultural
requirements
28
September
PDF Kick off
meeting
Computer Lab
Globex
cooperation
Details of stud
farm and legal
agreements
30
September
Gmail Kick off
meeting
Seminar room

Part Four
Reflection
Team Experience
This project enlightened me on how to develop the project and manage it in a successful manner.
This project guided me that communication and teamwork is the most important aspect of project
management. I even acquired knowledge regarding the team values, code of ethics, rules and
regulations and various other aspects of project management. This project helps me in enhancing
my problem solving and decision making skills to guide me how to lead, manage and avoid team
conflicts. My primer aim is to successfully deliver a project to the Globex Cooperation. While
doing this project I faced several problems but with flexible thinking I am able to cope up with
each of the problem in a smooth manner.
Leadership qualities
In my opinion, Leadership qualities play an important role in the project management.
Leadership results in motivating the team and influencing them to work towards the
accomplishment of project goals and objectives. Better leadership qualities results in the timely
completion of project and also helps in leading and guiding the team in an effective and efficient
manner.
Essential techniques, skills, methods and ICT project manager
In my opinion, the important skills which the ICT project manager should have is technical
skills, communication skills, problem solving skills, leadership skills, and decision making skills
and planning skills. Each skills I important and must be possessed by the ICT manager for
completing the project in a well-organized manner. Apart from all this, the project manager must
undertake innovative methods for the successful completion of the project.
22

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Conclusion
From the above report it can be concluded that teamwork is important for managing the project
in a successful manner. Developing a communication plan is also important for the ‘I-Crop
online cash marketplace platform’ for the Globex Cooperation. Further, it is important to
understand the skills and responsibilities of each team member so that the project is executed on
time. This report also concluded that the new project is going to support the company in
managing the services of stud farms and agriculture produce together with the selling and
acquisition of warehouse grains. this new ideas on developing an online cash market platform
will improve the sales, support the buyer and grow client, enhance profits and results in strong
consumer base.
23

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interactions among barriers in project risk management. Journal of Industrial
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 Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to
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