Importance of Professional Development - Doc

Business
Environment

Table of Contents
INTRODUCTION...........................................................................................................................3
AC 1.1 Different types of document ..........................................................................................3
AC 1.2 Comparison between formats ........................................................................................4
AC 2.1 Report ............................................................................................................................5
AC 2.2 Research of required content .........................................................................................5
AC 2.3 Comparison between different types of technology ......................................................6
AC 3.1 Appropriate format for each document .........................................................................7
AC 3.2 Organise structure and layout of each document ...........................................................7
AC 3.3 Produce Documents .......................................................................................................8
AC 3.4 Proofreading ................................................................................................................12
CONCLUSION..............................................................................................................................16
REFERENCES..............................................................................................................................17

INTRODUCTION
Business Environment is defined as a combination and mixture of internal and external
factors which influence operating situation of an organisation. With the changing business
environment, it is very important for an organisation to develop its business activities in a
professional manner. This report is based upon the importance of professional development in an
enterprise named Avolites Ltd which is a technology multinational organisation situated in
United Kingdom (Anolfatto and MacDonald, 2019). For the purpose of providing information to
staff members regarding the significance and relevance of professional development, this report
is prepared. This report covers comparison between various documents utilised to present
information to other staff members. It also includes comparison between formats in each of
documents and a report is prepared that focus upon a specific document. Further, it includes
selection of an appropriate format and than a structure is organised for each document.
AC 1.1 Different types of document
A training session is developed in Avolites Ltd for the purpose of informing staff
members about the significant of professional development in an organisation. For this purpose,
a document is required to be prepared. There are various types of document which can be used
by this organisation to inform its staff members. It can analyse and compare between these
documents and than choose the appropriate one as follows-
Printed- This document consists to mark through pressing on something, by writing letters with
hand, and by producing mechanically copying a document. Types of these documents are-
Letter- It is a written document which outlines the understanding among two or more
parties for formalising in a legal binding agreement.
Agendas- These documents are written in a paper that contains necessary information and
it is distributed among all staff members (Birru and et. al., 2019).
Electronic- It can be determined as an electronic media content which is intended to utilised in
an electronic form. Avolites Ltd can use any of the following electronic document type-
Data Sheets- Such documents are in two forms, either in a excel or world format. It is
used for collating specific data needed to be communicated within an enterprise.
Slide Shows- These are power point slides that are needed to be demonstrated in any
meeting or training session and it contains necessary information.
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Formal- This document is used for recording all kinds of business processes and it is basically
utilised providing necessary information related to functioning of an organisation.
Spreadsheets- It can be used for statistical or analytical purposes and are in electronic
format. It contains analytical information which is relevant for an enterprise (Crane and et. al.,
2019).
E-mail- It can be defined as a information stored in a computer or laptop which is
exchanged between two individuals over telecommunications. It contains file, images, text, or
any other attachment.
Informal- Such documents are more casual and conversational form of transferring information
and data.
Memos- These documents are utilised for informal communication in an organisation in
an electronic format.
Fax Document- Such documents are utilised in an enterprise and these are in paper
format, either in black or white colour. It is considered as the fastest way to transfer and transmit
information.
From all the types of documents mentioned above, the most suitable document that can
be used by Avolites Ltd is Slide Show. It can use this form of document by developing graphics
and texts from a file. Avolites Ltd can use this document in order to inform staff members
regarding the training session taking place.
AC 1.2 Comparison between formats
For the purpose of providing information to staff members, Avolites Ltd can use various
formats to transfer information and data-
Text format- In this format, information is transferred in texts and not in numbers or
graphics. It is very easy to understand as the information is very clear.
Number- In this form, data is evaluated in a numerical form and these numbers are used
to analyse the information required (Cyphert and et. al., 2019).
Graphics- This is a statistical format to analyse and interpret necessary information and
data. In this, a graphical representation is created such as line graphs, bar graphs, histograms, line
plots, frequency table, circle graph, and so on.
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Charts- It can be referred as a graphical representation of information and data under
which data is represented as through symbols.
The most suitable and appropriate format that can be used by Avolites Ltd in each of its
document is graphics as well as text format. As this enterprise is using slide show document type
than the most suitable form of data is graphics and text in this context because it is more
authentic and statistical form of interpreting data (Dutta and Dutta, 2019).
AC 2.1 Report
The document which is selected for this report is slide show in which both text and
graphic formatting is utilised. In this document, it is very important to make sure that it covers all
necessary tasks such as the purpose, content and style that is used in preparing this report. it is
distributed among staff members and covers the following tasks-
Purpose- The basic purpose of this document is to make the workers aware about the
importance of professional development and how it will change the overall performance of
Avolites Ltd.
Content- The content of the slide show includes importance and need of professional
development in Avolites Ltd.
Style- In this report, the passive voice style is used. The reason behind this is that this
report is based upon analytical data and not on basis of personal views and opinions.
AC 2.2 Research of required content
The content of this report is about the significance and importance of professional
development in Avolites Ltd. It is explained in detail as follows-
Professional Development- It is a learning in order to maintain and earn for maintaining
professional credentials like academic degrees. It helps in improving the performance of
employees and prepares them for higher position with more responsibilities. The importance of
professional development in Avolites Ltd are-
Increase the efficiency- The goal of an organisation is to enhance overall efficiency of its
business activities. Efficiency and effectiveness of a business entity can be achieved through
professional development by developing and mastering new skills (Gaganis, Pasiouras and
Voulgari, 2019).
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Improve performance- Professional development helps the organisation in improving the
overall performance of a business entity. More skilled people will result in more improved and
efficient performance which will help in achieving overall objectives of a business entity.
Enhancing the knowledge and skills- The another important and benefit of professional
development is that it helps in enhancing knowledge and skills of workers in an organisation.
Skilled and efficient employees will give best results which are beneficial for an enterprise
(Huang, Ran, and Liu, 2019).
Further, the content of this report includes the approaches of professional development
which can be utilised by Avolites Ltd. These approaches are-
Skill based training- These trainings allow the participants to learn about the conceptual
information and practice to learn new skills. It also helps the employees to receive feedback of
their performance.
Job assignments- This approach believes to learn things by practically doing those
things. It is a kind of challenge that stretches people and push them out of their comfort zone.
AC 2.3 Comparison between different types of technology
Technology can be defined as a application of scientific knowledge for the usage of
practical purposes in an industry. For the purpose of creating a document, Avolites Ltd can use
the most suitable technology among various technologies that are-
Computer Software- It refers to a instructions set that includes various software
programmes available on a computer like operating systems and applicants. This technology is
the most common form to prepare a document that carries necessary information.
Communication Transfer- It can be defined as a procedure to transfer information from
one person to another, like from an organisation that holds it or owns it to another organisation or
individual. In this procedure, data is circulated from one employee to another in an organisation.
The best technology which Avolites Ltd can use while preparing documents is computer
software technology as in this system, information is transferred fast from one person to another
and retrieved more quickly (Lu, Wang and Xu, 2019). Moreover, the information in computer
software is more accurate and reliable as it is fresh and non-filtered.
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AC 3.1 Appropriate format for each document
Each document such as informal, formal, electronic, and printed, requires different forms
of formats such as text format, graphics, charts and number. The most appropriate format for
each document are-
Letter-For this document, the most suitable formatting that can be utilised is text format as it can
be easily understandable by an individual who is reading it.
Agendas- For this document, text formatting is the most suitable one as it is a written form of
document.
Data Sheets- For such document, the most suitable format is number as data sheets are prepared
on world and excel (Quinlan and et. al., 2019).
Slide Shows- In this document, the most appropriate format that can be taken into use is graphics
and text both as it will make the presentation more attractive and statistic.
Spreadsheets- These documents contains statistical information, so the most suitable format for
this purpose is number.
Fax Document- For these documents, the most appropriate format is text as these documents are
in paper format and are in black or white colour.
Memos- In such documents, the most suitable format that can be utilised is number format.
E-mail- This is the most common document that is used by an organisation in order to transfer
necessary information and data among all staff members. The best suitable format that can be
utilised in this document is text and numbers. Basically, text is preferred in such documents to
make it more understandable for people towards whom these emails are transferred.
AC 3.2 Organise structure and layout of each document
Different documents has different structure and layout. Avolites Ltd can use the most
suitable document that is required to transfer information among workers in its business. For
each document, different format, layout and structure is being utilised which are explained in
detail as follows-
Letter- It includes name and address of sender, reference number of sender, content regarding
which letter is developed, date when a letter is being addressed to sender, salutation like dear
sir/madam and heading of the subject (Rofiq and Pramono, 2019).
Slide shows- It includes various slides that contains necessary information. First slide includes
table of contents in which topics are written which are about to covered in power point. In
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second slide, the introduction about the topic is given. In other slides, the overall content is
shown by using various graphics, pictures and charts. Last slide is a thank you slide.
E-mail- The structure of e-mail document is simple and easy to understand to a large extent. The
structure of this document includes header, set of lines that contain information regarding
transportation of message, address of recipients, and timestamps that shows what is the time at
which the message is sent.
AC 3.3 Produce Documents
Avolites Ltd is an multi-national technology organisation which is located in United
Kingdom that manufactures lighting control consoles, media servers, stage dimming document,
and media control systems. It is conducting a training session for its staff members regarding
importance, relevance and significance of professional development in a business entity. For this
purpose, this organisation is preparing a document in order to demonstrate the importance and
need of professional development in an organisation (Sewchurran, Dekker, and McDonogh,
2019).
1. Slide show document- An slide show document can be prepared with formatting of text
and graphics. These power point will contain five power point slides and each slide
shows the important topic needed to cover in this document as follows-
Slide 1- In this first slide, table of content will be prepared which will demonstrate the topics
which are needed to cover in this power point presentation such as introduction, main body and
thank you slide.
Slide 2- In this slide, a brief introduction is given about professional development and how it
impacts a business entity.
Slide 3- In this third slide, the significance and importance of professional development for an
enterprise is demonstrated with relevant graphs and figures.
Slide 4- This slide will demonstrate the analytical formulation of data that shows the impact of
professional development upon growth of different enterprises in last 5 years.
Slide 5- This slide is the last slide of the power point presentation. It is basically a thank you
slide that shows the gratitude towards the audience of this presentation.
It is prepared as follows-
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2. Letter- It can be prepared by using text formatting as follows-
September 23, 2019
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Address
Dear Mr. Steve,
Main body
Yours sincerely,
John Harrington.
3. E-mail- This document is developed as follows-
To:
Cc:
Bcc:
Main Body
AC 3.4 Proofreading
Power point presentation- This power point presentation is based upon an organisation
named Avolites Ltd that is a technical organisation located in United Kingdom. It is conducting a
training session that will demonstrate the importance of professional development within an
organisation. For this purpose, a power point slide show is prepared that highlights all the key
points of this topic. It is formulated to develop the understanding of professional development in
a business entity (Shukla and Pattnaik, 2019). This power point slide contains 5 slides that
includes table of contents, introduction of the topic, significance of professional development,
analytical data about the same and a thank you slide.
After analysing the power point slide, a conclusion is made that it is somehow
incomplete, that is, it is missing out some relevant information which must be mentioned in this
power point slide. It misses out to demonstrate the approaches to professional development.
Now, this power point presentation will include a sixth slide and it will highlight the various
approaches used by an organisation towards professional development. Rectification is done as
follows-
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Letter- After proofreading the letter, it is analysed that in this document, the signature of
the person writing the letter is missing (Sousa and Rocha, 2019). At the end of the letter, after the
name of person, his or her signature must be included. It is done as follows-
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September 23, 2019
Address
Dear Mr. Steve,
Main body
Yours sincerely,
John Harrington
Signature.
Email- After proofreading this email, it has been analysed that this document missed to
mention the subject which is one of the key element of official email. It is rectified as follows-
To:
Cc:
Bcc:
Subject:
Main Body
CONCLUSION
From the above report, it has been concluded that its very important for an organisation to
analyse business environment for its smooth functioning. Professional development is important
to increase performance and efficiency of employees and an organisation both. It also highlights
various documents that are required to transfer information among employees. Slides show helps
in determining the content in a more effective manner by showing graphics and diagrams. Job
assignment approach of professional development helps in learning by doing practically.
Computer software is the fastest mode to transfer information and data from one place to another
in an organisation by just one click.
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REFERENCES
Books and Journals
Anolfatto, D. and MacDonald, G. M., 2019. Technological Innovation, Diffusion, and Business
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combined international business competencies. Journal of Small Business
Management. 57(3). pp.1172-1192.
Crane, A and et. al., 2019. Business ethics: Managing corporate citizenship and sustainability in
the age of globalization. Oxford University Press.
Cyphert, D and et. al., 2019. Communication Activities in the 21st Century Business
Environment. Business and Professional Communication Quarterly. 82(2). pp.169-201.
Dutta, S. and Dutta, C. S., 2019. Green business opening and its significance in the present
climate change scenario-a study. ZENITH International Journal of Multidisciplinary
Research. 9(4). pp.171-183.
Gaganis, C., Pasiouras, F. and Voulgari, F., 2019. Culture, business environment and SMEs'
profitability: Evidence from European Countries. Economic Modelling. 78. pp.275-292.
Huang, J. L., Ran, S. and Liu, M., 2019. Vocational interests in a global business
enVironMent. Vocational Interests in the Workplace: Rethinking Behavior at Work,
p.224.
Lu, Y., Wang, H. and Xu, X., 2019. ManuService ontology: A product data model for service-
oriented business interactions in a cloud manufacturing environment. Journal of
Intelligent Manufacturing. 30(1). pp.317-334.
Quinlan, C and et. al., 2019. Business research methods. South Western Cengage.
Rofiq, A. and Pramono, S., 2019. The Role of Strategic Planning and Flexibility in Shaping
SMEs Market Orientation in Turbulence Business Environment. European Research
Studies Journal. 22(1). pp.221-236.
Sewchurran, K., Dekker, J. and McDonogh, J., 2019. Experiences of embedding long-term
thinking in an environment of short-termism and sub-par business performance:
Investing in intangibles for sustainable growth. Journal of Business Ethics. 157(4).
pp.997-1041.
Shukla, M. K. and Pattnaik, P. N., 2019. Managing Customer Relations in a Modern Business
Environment: Towards an Ecosystem-Based Sustainable CRM Model. Journal of
Relationship Marketing. 18(1). pp.17-33.
Sousa, M. J. and Rocha, Á., 2019. Skills for disruptive digital business. Journal of Business
Research. 94. pp.257-263.
Xu, Y. and Koivumäki, T., 2019. Digital business model effectuation: An agile
approach. Computers in Human Behavior. 95. pp.307-314.
Zhou, P. and Wen, W., 2019. Carbon-constrained firm decisions: From business strategies to
operations modeling. European Journal of Operational Research.
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