Importance of Professional Development - Doc

Business
Environment

Table of Contents
INTRODUCTION...........................................................................................................................3
AC 1.1 Different types of document ..........................................................................................3
AC 1.2 Comparison between formats ........................................................................................4
AC 2.1 Report ............................................................................................................................5
AC 2.2 Research of required content .........................................................................................5
AC 2.3 Comparison between different types of technology ......................................................6
AC 3.1 Appropriate format for each document .........................................................................7
AC 3.2 Organise structure and layout of each document ...........................................................7
AC 3.3 Produce Documents .......................................................................................................8
AC 3.4 Proofreading ................................................................................................................12
CONCLUSION..............................................................................................................................16
REFERENCES..............................................................................................................................17

INTRODUCTION
Business Environment is defined as a combination and mixture of internal and external
factors which influence operating situation of an organisation. With the changing business
environment, it is very important for an organisation to develop its business activities in a
professional manner. This report is based upon the importance of professional development in an
enterprise named Avolites Ltd which is a technology multinational organisation situated in
United Kingdom (Anolfatto and MacDonald, 2019). For the purpose of providing information to
staff members regarding the significance and relevance of professional development, this report
is prepared. This report covers comparison between various documents utilised to present
information to other staff members. It also includes comparison between formats in each of
documents and a report is prepared that focus upon a specific document. Further, it includes
selection of an appropriate format and than a structure is organised for each document.
AC 1.1 Different types of document
A training session is developed in Avolites Ltd for the purpose of informing staff
members about the significant of professional development in an organisation. For this purpose,
a document is required to be prepared. There are various types of document which can be used
by this organisation to inform its staff members. It can analyse and compare between these
documents and than choose the appropriate one as follows-
Printed- This document consists to mark through pressing on something, by writing letters with
hand, and by producing mechanically copying a document. Types of these documents are-
Letter- It is a written document which outlines the understanding among two or more
parties for formalising in a legal binding agreement.
Agendas- These documents are written in a paper that contains necessary information and
it is distributed among all staff members (Birru and et. al., 2019).
Electronic- It can be determined as an electronic media content which is intended to utilised in
an electronic form. Avolites Ltd can use any of the following electronic document type-
Data Sheets- Such documents are in two forms, either in a excel or world format. It is
used for collating specific data needed to be communicated within an enterprise.
Slide Shows- These are power point slides that are needed to be demonstrated in any
meeting or training session and it contains necessary information.
3

Formal- This document is used for recording all kinds of business processes and it is basically
utilised providing necessary information related to functioning of an organisation.
Spreadsheets- It can be used for statistical or analytical purposes and are in electronic
format. It contains analytical information which is relevant for an enterprise (Crane and et. al.,
2019).
E-mail- It can be defined as a information stored in a computer or laptop which is
exchanged between two individuals over telecommunications. It contains file, images, text, or
any other attachment.
Informal- Such documents are more casual and conversational form of transferring information
and data.
Memos- These documents are utilised for informal communication in an organisation in
an electronic format.
Fax Document- Such documents are utilised in an enterprise and these are in paper
format, either in black or white colour. It is considered as the fastest way to transfer and transmit
information.
From all the types of documents mentioned above, the most suitable document that can
be used by Avolites Ltd is Slide Show. It can use this form of document by developing graphics
and texts from a file. Avolites Ltd can use this document in order to inform staff members
regarding the training session taking place.
AC 1.2 Comparison between formats
For the purpose of providing information to staff members, Avolites Ltd can use various
formats to transfer information and data-
Text format- In this format, information is transferred in texts and not in numbers or
graphics. It is very easy to understand as the information is very clear.
Number- In this form, data is evaluated in a numerical form and these numbers are used
to analyse the information required (Cyphert and et. al., 2019).
Graphics- This is a statistical format to analyse and interpret necessary information and
data. In this, a graphical representation is created such as line graphs, bar graphs, histograms, line
plots, frequency table, circle graph, and so on.
4