Incorporation of Advanced Technology into Operations Project 2022

Project Charter
Project: Incorporation of Advanced Technology into Operations Date: 18-04-2020
Scope Overview
In terms of managing a project, the scope of a project can be defined as the features and functions of
the product that is required to be met to ensure successful project completion (Joslin and Müller, 2015).
The undertaken project aims in incorporation of advanced technology into the operations of Australian
Forestry Corporation (AFC) to enhance the scope and business opportunities. The in scope needs of the
technology project are indicated as follows-
 To provide a roadmap for the technology trails
 To identify a feasible approach of deployment and operationalization of Data capture
 To make use of drones for insect spraying
 To improve the inventory management system
 To employ unmanned harvesting equipment for cutting tress
 To develop an application for capturing and disseminating the data throughout the company
The above discussed points indicate the scope of technology project undertaken by AFC. The
fulfillment of all the above identified scope will ensure successful project delivery. Achievement of
each of the scope will contribute to achievement of project milestone.
Business Case
Objective: The key objective of the undertaken project is to make use of advanced technology in
management of the business operations of AFC.
Benefit: The successful completion of this project will contribute to generation of greater business value
in terms of effective management of the key business operations of the project.
Approved Budget: A budget of 75K has been allocated for implementation and completion of the
project. However, for full technology deployment, a budget of 5 million dollar has been set.
Success Criteria: The undertaken project will be a success only if the following conditions are fulfilled-
1. The application developed shows high operational efficiency
2. The project is accomplished well within the set budget
3. Unmanned harvesting equipment is able to reduce the harvesting time
Assumptions: 1. It is assumed that funding for this project will be readily available
2. It is assumed that the staffs will voluntarily participate in training process required for operation of
the application to be developed.
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website, in whole or in part.

Background (optional)
Australian Forestry Corporation is a private company with its roots in American farming industry. The
organization is in need of taking the business in a new profitable direction and for that a number of
project has been proposed.
AFC is associated with planting and harvesting tress and sell the tress to domestic market or to export
the same to international market. Since the forest sector is always changing, there is a need of adapting
to the business and technological needs to maintain the competitive posture. Therefore a project of
incorporation of technology in the operations of AFC has been undertaken. This will involve improving
the harvesting equipment, use of drones from insect spraying and development of an application for
better information transfer. The key benefit that is expected to be realized from this project include
increase in business profits.
Milestone Schedule and Deliverables
The key milestone of the project and the expected completion date of each milestone is indicated in the
table below-
Milestone Completion –
Date
Stakeholder Judge Acceptance
Criteria
Current State
Development of Project Charter
18-04-20 Project Manager The charter
provides sufficient
information for
project execution
Development of Project Plan 20-07-20 Project Manager The plan is
structured and
considers all the
scope
Implementation of Drones 1-06-21 CEO The drones are
effective in insect
spraying
Implementation of Unmanned
Harvesting Equipment
25-11-21 CEO Increase in
efficiency of
cutting and
harvesting tress
Implementation of Smartphone
Application
20-02-22 CEO The application
offers optimum
performance and
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website, in whole or in part.

is useful in
information
transfer
Future State
Improved Inventory Tracking system
30-04-22 CEO and COO Increase in
business benefits
Ultimate Goal
Expanding Business to international
Market
20-12-22 COO Increase in
business
opportunity
Risks
There is a probability of the project facing certain issues that can hamper its normal execution and
therefore, management of those risks becomes a necessity. The main risks in the project are indicated as
follows-
Project Risks Risk Owner Contingency Plans
1. Budget Constraint Project Sponsor The plan is to set a realistic
project budget in accordance to
the work to be executed
(Heagney, 2016). This will
reduce the chances of budget
revision while the project is in
its implementation stage
2. Technical Issues CEO, Hugh The project will be implemented
under strong monitoring and
control of a technical expert to
eliminate the chances of any
technical issues arising in the
project
3. Resistance from staffs CEO, Hugh There is a possibility of facing
resistance from the staffs for
execution of the project as use
of technologically advanced
machineries will reduce the
need of manual labor. The
contingency plan is to make the
labors understand the benefit of
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website, in whole or in part.

the project in terms of
reduction of the workload of
the exiting labor.
4. Schedule Issues/Unexpected Delays Project Manager The schedule delays can be
eliminated by completion of the
project under the strong
supervision of a manager
(Todorović et al. 2015). This will
help in better tracking of the
project progress and will further
contribute to reduction of the
chances of the project facing
schedule delays.
5. Performance lag Technical Expert The contingency plan is to
implement the project under
the strong supervision of the
technical expert to ensure
optimum performance of the
system developed (Hornstein,
2015)
6. Scope Creep Project Manager A realistic time is to be allocated
for evaluating the scope of the
project. Following that, a fixed
scope project plan is to be
prepared and followed
throughout the execution of the
project (Schwalbe, 2015).
Resources Required
 Funding The funding for the project is done by AFC. A budget of 75k to 5 million dollar has been
set for the project.
 People The people involved with this project are CEO, COO, project manager, staffs and
workers, technical expert, software vendor and the project team.
 Equipment the execution of the project will require unmanned harvesting equipment and
drones
 Other Related Hardware and software for development of the proposed application
(Marchewka, 2016)
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website, in whole or in part.

Stakeholders
The table below gives an idea of the main stakeholders involved in the project along with their interest
in the said project
Stakeholders Interest in Project
Primary:
CEO, sponsor, project manager, COO and AFC
The successful completion of this project will
enhance the operation of AFC and is necessary
for increasing the business profit. Therefore, the
primary stakeholders of the project has high
interest in this project (Kerzner, 2019).
Others:
Resource manager, software Vendor, Technical
expert
These stakeholders are responsible for supplying
project needs and will be directly impacted by
the project outcome and hence has a high
interest in the project (Mir and Pinnington,
2014).
Team Operating Principles
The succeeding team operating values are set for the AFC team
 Regular Communication will be ensured among the team members to reduce the chances of
internal conflicts
 All the team members will participate in the decision making process
 The team will work in an organized manner and execute the project as per plan (Too and
Weaver, 2014)
 Every team member will provide the necessary help to the other members during project
implementation
Lessons Learned
The lesson learnt associated with the undertaken technology project by AFC are indicated as follows-
 Correct estimation of the schedule and project budget is necessary to ascertain project success
(Kerzner, 2017)
 Reduction in team conflict will enhance the chances of project success.
 Effective communication among the members of the team and the stakeholders are necessary
to ensure project success (Kerzner, 2018).
 Clear documentation of the project progress and project issues is necessary to reduce the
project risks
Commitment
Sponsor Department / Organization Signature
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website, in whole or in part.

Hugh Jones AFC Hugh Jones
Project Manager Department / Organization Signature
Ben Jamin AFC Ben Jamin
Core Team Members Department/ Organization Signature
Please insert the name of your
team members
Please insert Please insert
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website, in whole or in part.

References
Heagney, J., 2016. Fundamentals of project management. Amacom.
Hornstein, H.A., 2015. The integration of project management and organizational change management
is now a necessity. International Journal of Project Management, 33(2), pp.291-298.
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and project
success in different project governance contexts. International journal of project management, 33(6),
pp.1377-1392.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and controlling.
John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley & Sons.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Marchewka, J.T., 2016. Information technology project management: Providing measurable
organizational value. John Wiley & Sons. Marchewka, J.T., 2016. Information technology project
management: Providing measurable organizational value. John Wiley & Sons.
Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project
management performance and project success. International journal of project management, 32(2),
pp.202-217.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Todorović, M.L., Petrović, D.Č., Mihić, M.M., Obradović, V.L. and Bushuyev, S.D., 2015. Project success
analysis framework: A knowledge-based approach in project management. International Journal of
Project Management, 33(4), pp.772-783.
Too, E.G. and Weaver, P., 2014. The management of project management: A conceptual framework for
project governance. International Journal of Project Management, 32(8), pp.1382-1394.
© 2015 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible
website, in whole or in part.