Information System Project Management: Risk, Communication, WBS

This report delves into the critical aspects of information system project management, focusing on risk management, communication planning, work breakdown structures (WBS), and conflict resolution. It highlights the importance of a well-defined risk management plan to address both positive and negative risks, such as skilled workforce availability and potential unethical behaviors. The report emphasizes the role of a communication plan in ensuring timely and accurate information dissemination among stakeholders. Furthermore, it underscores the significance of a WBS in structuring project work for effective planning, execution, and control. The report also explores strategies for conflict resolution within project teams, emphasizing problem identification, solution brainstorming, and result monitoring. Finally, it addresses the potential impact of losing a key team member and proposes strategies for mitigating such risks, including leveraging personality assessment tools and viewing team dynamics as adaptable to change. This assignment solution is available on Desklib, where students can find similar resources and solved assignments.

Information system project management
Project management
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Information system project management
Risk management
Risk Management Plan is fundamentally a document prepared by the project manager to
perform various functions such as overseeing risks, estimating impacts and defining to responses
in case issues arise. (Lee & Yu 2012). An uncertain condition or maybe an event likely to occur
is what is called a risk and when a risk occurs it can either have negative or positive effects on
the projects general objectives. In our project, we are basically determined to ensure that human
resource information is more flexible and centralized way that is easy to access and manage.
There are a number of risks associated with this.
Some are positive and some are negative. The positive risks associated with this are as
enlisted below; The workers are young and energetic thus none of them is yet to retire anytime
soon and this would see to it that performance increases as time continues due to increased
experience. Moreover, as indicated in the project, Anne the project director is having extremely
good communication skills this sees to it that information is conveyed accurately and timely thus
leading to the proper execution of duties. Communication is very key in every organization.
Some of the negative risks are explained below
Shortage of crucial skills
Skills are very fundamental in any organization. Not having the right kind of people with
the right type of skill needed to compete and most importantly engage in innovative activities
might be a very huge problem for the organization.
Engagement in unethical behaviors

Information system project management
Many organizations are involved in scandals, constant engagement in unethical activities is very
common due to undisciplined staff, this poses a threat to the organization's name and reputation.
Communication Plan
A communication plan is simply a policy-driven approach meant to provide stakeholders
with vital information. This plan clearly indicates who should be given certain and specific
information, time of delivery of the information and most importantly the communication
channel to be used in delivering that information (Lee & Yu 2012). This information can either
be internal or external and this communication plan should clearly indicate who has the authority
to communicate certain confidential and sensitive information and means of disseminating that
information.
Feedback is very key in any communication channel and the plan should, therefore, have
a place where the stakeholders to get their feedback on certain issues.In our project, the project
director Anne has the best communication skills and this is a very great advantage to the
organization since information will be conveyed accurately.
Work Breakdown Structure
This is basically a product-oriented grouping of most project work elements usually
presented graphically and it's often subdivided into the total work scope of a project. It's very
important for any project. It's the cornerstone of not only effective planning but also execution,
controlling and reporting. Its main purpose is to integrate and relate the entire projects work
including the schedule, the cost, and the scope our project the Project director needs to structure
the project work into various elements and work packages that are;

Information system project management
Interpretable.They should be able to integrate with other projects work elements
Independent. They should generally have a minimum interface on other ongoing elements
Estimable. Duration should be estimated, the time required to complete and also the resources
required to complete
Manageable. This should contain a simple and a fundamental unit of work where responsibility
and authority Is given to the most responsible individuals
Definable. The work break down should be understood and easily get described by the
participants in the project
Adaptable. Should is flexible and is accommodated without any difficulties in the WBS
framework.
Success in an organization is a combined effort of all the staff involved in a certain task.
These different people tend to bring together different skills and talents thus blending and
comprehending each other leading to success. (Yen & Niehoff 2008). A conflict hinders
development. In our project, there are various strategies we can take into consideration to resolve
the conflict that exists since it has greatly affected the progress in the progress of the project.
These factors are well described below;
Problem Identification

Information system project management
This is the first and most important step in conflict resolution. It's very key to the problem
and the cause of the conflict must be identified in order to arrive at the right solution and also
prevent it from occurring in the nearby future. The team should be able to spot out what's
causing the conflict
Problem description
Led by the project manager, the team should discuss at length and boldly why the
problem is happening, what is it exactly that's causing the conflict.
Brainstorming Potential Solutions
This is the point where the team should try and look at the problem is every angle and
also propose a wide variety of likely to do solutions. The proposed solutions are then discussed
at length to determine their current and future impact on the team and its general performance
Deciding on the solution
Collectively the team should then agree on the most suitable solution that they think is
going to bring to an end the constant conflict that has been happening in the team
Monitoring the results
The project manager has the task of monitoring that the results in accordance to what was
expected failure to which an alternative should be considered. This should however not only be
the task of the project manager but of the whole team. They should ascertain that the solution
proposed addresses the problem fully and the conflict is over.

Information system project management
A key member of our team threatening to leave this will have a significantly great impact
on almost all appropriate elements of a project. Human resource risk is the risk that the
enterprises may suffer losses due to drain or maybe the loss of some staff, it may also be due to
decline in morale among the staff. (Yen & Niehoff 2008). This key person threatening to leave
poses a very unique ability that the project will suffer a lot without, this can completely handicap
the project and its purpose. Some of the consequences that will be brought about by the loss of
this key person in our project are outlined below
lead to difficulty in recruiting
The departure of this very key member will totally undermine the efforts of the team to
recruit a new member mainly because of the limited qualified human resource. It's also tedious to
go looking for a new team member
Additional Costs and orientation diverted efforts of managers
Basically, once recruitment has been time, it takes a lot of time for the newly recruited
team member to achieve optimum performance and to learn how to work with the already
existing team members. This will increase costs such as extra orientations done to the newly
recruited member
Skill development focused mainly on the new recruit
Basically, the departure of this key member in the project will prompt the project
manager to reallocate resources mainly in terms of skill development. The arrival also requires a

Information system project management
great investment in time and energy to help the new recruit develop the skills necessary in
carrying out certain tasks.
Personally, I could have taken the responsibility of the project manager due to very
fundamental reasons. Based on the Synthetic Aperture Personality Assessment (SAPA) project
which is distinct method utilized for telemetric approach to assess individual’s variances but
involving online surveys.
In SAPA each person participating simply acquires a continuous subset of items mainly
under research. Usually, various important items overlap between several pairs of individuals as
the smaller subset is prone to the participants and can be simply combined to bring about
massive covariance matrices usually with a particular data missing at regular intervals. This
makes the SAPA methodology very effective in assessing personality and people behaviors
across various domains.
I could have taken the responsibility of the project manager despite a threat of key
member wanting to leave due to the fact that everyone is replaceable. This vehemently makes
people sound like machine parts but it's very true. Not necessarily will I find someone exactly
like the one who left but I'll definitely get a person who can get the job done. After all, that's
exactly what matters.
Secondly, I might also turn the situation into an opportunity and make things much even
much better than they were. Replacement is not a must, however; I might decide to work with
the remaining members of the team. A great mind is that which adapts and turns such situations
into opportunities and I definitely wouldn't hesitate to take that opportunity.

Information system project management
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Information system project management
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