Suitable Information Systems for AIT

The report aims to show different types of information systems that AIT may use when upgrading from the current system. It discusses various tools such as Com8s, Gobby, Basecamp, ProjectPier, Dotproject, The Dead Line, and Teambox, which can be used for collaborative work, project management, and task allocation. The report also references several books on information systems, including 'Fundamentals of Information Systems' by Reynolds and Stair, 'Using MIS' by Kroenke, and 'Management Information Systems' by Laudon and Laudon.

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Assignment 1
Name:
Course
Professor’s name
University name
City, State
Date of submission

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Introduction
This report aims to show the different types of Information systems that Australian
Institute of Technology may use when upragrading from the current system which is Microsoft
Excel spreadsheets and paper based files. As a growing institution that offers training, it must
have a system that is suited to the stakeholders needs. For a training organization to be
considered "2.0" it must have a work system based on collaboration among its members . And
what is working collaboratively ?, from my point of view, the achievement of common
objectives, maximizing results, minimizing the loss of time and, above all, providing knowledge
to the rest of the members of a team (Sadagopan, 2014).
Types of systems that will offer solution
When a company adopts this type of work dynamics, it will develop a series of internal
processes or procedures that regulate the functioning of its work teams, the objectives of its
projects, etc . Normally, these processes are usually supported by online tools that facilitate
interaction among team members and clients who are the students their participation and, in
addition, serve to track tasks and facilitate the reporting of results ( Reynolds & Stair, 2014).
Although what is really important is the attitude of the company (both employees and
management) and its commitment to this work model, the choice of tools can also be decisive,
since some complex or expensive tools (both in implementation as in maintenance) can ruin this
type of work.

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Com8s is a collaborative tool oriented towards training and education, and with which we
can create a virtual community of students and teachers (as in Elgg or Moodle) in which to share
documents, use videoconferencing among the user network, discuss in forums , etc. The free
version offers 1 GB of document storage and 5 GB of monthly traffic, which may be sufficient,
for example, for the students of a course (Leidner & Galliers, 2014). AIT may chose to
implement this type of system because it is user friendly and easy to install.
Gobby is a collaborative and multiplatform text editor with which we can write texts in a
shared way with several collaborators (in Google Docs style). It is very good, for example, to
write code in collaborative software projects (Laudon & Laudon, 2015).A great tool to manage
such an organization and work collaboratively is Basecamp, a complete tool that includes
document management, task management, discussion forums or notifications and notices by
mail. If you have a budget to hire it, it is a great option, if, on the contrary, money is a problem,
there is also a solution. ProjectPier is the free software alternative to Basecamp. Practically, it is
a clone of the original developed for an Apache + PHP + MySQL environment, so it will not be
anything complicated to deploy.
Dotproject is another tool for online project management. This application responds to
the classic model of project management, that is, division of projects into subprojects, allocation
of resources, economic management, calculation of the critical path or representation of a Gantt
diagram of the tasks (Messner, 2017). The tool is fine, I was using it for a while (in a consulting
project) and it allows to make a good monitoring of project execution. In addition, being a web
application, all team members can follow the progress of the project and report their own
progress. The Dead Line is another tool aimed at managing tasks . It presents the tasks as a list (a

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"to do list") in which we will assign tasks to members of our team, simply, making a mention as
if it were Twitter or adding tags in the same way we would use a hashtag (Kroenke, 2015) . It is
very easy to use and, after using it for a while, I think it is highly recommended, for example, to
coordinate teams that work on demand. Teambox is another tool for managing projects similar to
Basecamp or ProjectPier. This are all systems that may suit the needs of AIT and maximize
results and also reduce the time time taken to complete a task. With the increased campuses ,
these systems will help students to apply for intake in an simple manner.

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Bibliography
Reynolds, G. & Stair, R., 2014. Fundamentals of Information Systems. New York: Cengage
Learning.
The author researches on the importance of information system and how it can reduce costs,
increase profits, change management, internet of everything among others. Maximize
productivity of employees in an organization is also discussed in this book.
Kroenke, D. M., 2015. Using MIS. New Jersey: Prentice Hall Press.
The author reseraches on the benefits of using Management Information Systems to take a
business to another level and gain competitive advantage.
Laudon , K. C. & Laudon, J. P., 2015. Management Information Systems: Managing the
Digital Firm Plus MyMISLab with Pearson eText -- Access Card Package. 14 ed. New Jersey:
Prentice Hall Press .
The authors of this book conduct research on the importance of information systems to
organizations. He also highlights on how businesses can leverage on information systems to
achieve the company’s objectives.
Leidner, D. E. & Galliers, R. D., 2014. Strategic Information Management: Challenges and
Strategies in Managing Information Systems. New York: Routledge.

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The authors of this book use data from different organizations to research on the challenges and
opportunities that are brought about by an information system.
Messner, W. (2007). Justifying information system value. Business Information Review,
24(2), pp.126-134.
The author of the article uses data from various sources to justify the value that an information
system has on an organization.
Sadagopan, S., 2014. Management Information Systems. Chicago: PHI Learning,.
The author recognizes that knowledge of information systems and application is important for
today’s organizations to prosper and survive. This books analyses the role of information system
in operations, planning and controlling functions.