The Project Management Software - pdf
Added on 2022-08-21
11 Pages1119 Words14 Views
1
The project management software that are available in the market cover a wide
range of platforms and each of these platforms have distinct functionality. Selecting
an appropriate software that suits the project requirements is a necessity. The project
manager should be capable enough to choose from the range of varieties of the
software. The software chosen by the project manager should help the project in
three stages that are planning, tracking and collaboration. Planning requires finding
proper team members and deciding on the resources. Once these are planned,
project management software can be made use of for scheduling tasks, forecasting a
completion date and allocating resources. The five primary functionality aspects of
project management software are:
1. Assigning and updating task list
2. Scheduling the tasks
3. Sharing documents
4. Enabling and enhancing communication
5. Reporting the project status in a timely manner
2
range of platforms and each of these platforms have distinct functionality. Selecting
an appropriate software that suits the project requirements is a necessity. The project
manager should be capable enough to choose from the range of varieties of the
software. The software chosen by the project manager should help the project in
three stages that are planning, tracking and collaboration. Planning requires finding
proper team members and deciding on the resources. Once these are planned,
project management software can be made use of for scheduling tasks, forecasting a
completion date and allocating resources. The five primary functionality aspects of
project management software are:
1. Assigning and updating task list
2. Scheduling the tasks
3. Sharing documents
4. Enabling and enhancing communication
5. Reporting the project status in a timely manner
2
1. Collaborate on projects- Project management software helps the employees to
bring in collaboration. These aid them in discussing various documents, the
timelines and other such vital factors in a project.
2. Internal and external communication- Project management software bridges the
communication gap within the organization as well as outside the same. It
supports better communication in between clients and other such stakeholders of
a project.
3. Management of budget- The project managers can take the help of project
management software to determine the work budget.
4. Monitoring- The project management software help keep a track on the ongoing
project thus monitoring the various stages in a project.
5. Document sharing- Sharing of documents enabled transparency and enhances
communication.
6. Communication in between clients and suppliers- The organizations making use of
project management software must offer log in facilities to the clients to certain
relevant project data so that communication can be enhanced.
7. Optimization in decision making- Having all relevant details of the project in one
place helps in making accurate decisions.
8. Customer satisfaction- Project completed within time and budget helps an
organization to satisfy its clients thus contributing in the growth of business.
3
bring in collaboration. These aid them in discussing various documents, the
timelines and other such vital factors in a project.
2. Internal and external communication- Project management software bridges the
communication gap within the organization as well as outside the same. It
supports better communication in between clients and other such stakeholders of
a project.
3. Management of budget- The project managers can take the help of project
management software to determine the work budget.
4. Monitoring- The project management software help keep a track on the ongoing
project thus monitoring the various stages in a project.
5. Document sharing- Sharing of documents enabled transparency and enhances
communication.
6. Communication in between clients and suppliers- The organizations making use of
project management software must offer log in facilities to the clients to certain
relevant project data so that communication can be enhanced.
7. Optimization in decision making- Having all relevant details of the project in one
place helps in making accurate decisions.
8. Customer satisfaction- Project completed within time and budget helps an
organization to satisfy its clients thus contributing in the growth of business.
3
Basecamp helps teams to get more productive and organized. It helps in the planning
stage by breaking up work into smaller segments and each of these smaller segments
comprises of everything that is related to the work in hand like the team members
involved in the work, discussion, document, files, important dates and many more.
The tools such as message board, to-dos, schedule and docs and files help in
scheduling and executing the tasks properly. Important dates can be set on a shared
schedule and subscribed to various events in Google Calendar, Outlook and many
more. It centralizes the notifications in a project hence minimizes interruptions.
These help in keeping the projects on track with some tools such as Hill Charts. The
Hill Charts work parallel to the to dos and show the project managers the current
proceedings of the project.
4
stage by breaking up work into smaller segments and each of these smaller segments
comprises of everything that is related to the work in hand like the team members
involved in the work, discussion, document, files, important dates and many more.
The tools such as message board, to-dos, schedule and docs and files help in
scheduling and executing the tasks properly. Important dates can be set on a shared
schedule and subscribed to various events in Google Calendar, Outlook and many
more. It centralizes the notifications in a project hence minimizes interruptions.
These help in keeping the projects on track with some tools such as Hill Charts. The
Hill Charts work parallel to the to dos and show the project managers the current
proceedings of the project.
4
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