PPMP20009 - Leading Lean Projects Sample Assignment

(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Weekly Portfolio 5 Learning Table
Topic and
reading samples.
Your personal learning outcomes
from this unit.
Learnings from your experience. Supporting documentation
including your prior learnings.
Different ways of
classifying
projects, functional
manager, Project
Manager
This materials are taken from Kerzner Chapter
and from week 5 lecture notes.
From this week learning, I have learnt that
there are three different classification of
projects and learnings about the project
manager.
Projects are classified according to
its complexity, source of capital, project
content, those who are involved, and
according to the objective of the project.
Actually it depends on the
organization about the experience level of
the project manager. It almost takes
several years of experience to become a
project manager.
Functional manager is a person
who controls a specific function in
organizational unit. If the functional
manager has a good experience with many
organization teams, then the functional
manager is capable of making a good
project manager.
Project Sponsor or the CEO of the
company can look over the shoulder of the
project managers.
Baptista, A., Santos, F., Páscoa, J. and Sändig, N.,
2016. Project management methodologies as
main tool for current challenges in global
economy driving historical changes. Journal of
Advanced Management Science, 4(2).
Project
Management
Design, career path
and career growth,
Kerzner Chapter
1.14-1.16, & 3
From this part, I have learnt about
the project managers and the line managers in
a project management design. The difference
between the career growth and career path in
project driven organization and non-project
driven organization can be studied in this. This
materials are taken from Kerzner Chapter and
from week 5 lecture slides.
Yes, while dealing with a project
management design, the power of line
managers can be transferred to a project
manager.
In project driven organizations, the
career paths are flexible, while in non-
project driven organization, the career
paths are traditional where to get upwards
in a company is very difficult. Career growth
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and
reading samples.
Your personal learning outcomes
from this unit.
Learnings from your experience. Supporting documentation
including your prior learnings.
in a project driven organization is directly
related to career path of the organization.
Career path is faster than career growth.
Different
organizational
structures,
advantages and
disadvantages of
organizational
structures
PMI Implementing
Organizational PM
Chapter 2
From this, I have learnt three types of
organizational structures and their related
advantages and disadvantages. The materials
are taken from PMI Implementing
Organizational PM Chapter 2.
Three types of organizational
structures are Functional organizational
structure, matrix organization structure,
and projectized organization structure.
Functional Organizational Structure
Advantages
 Operational Clarity
 Operational speed
Disadvantages
 Segregation
 Co-ordination lack
 Weakening of common bonds
Matrix Organizational Structure
Advantages
 Flexible Resource Pool
 Less Downtime of Resource
 Consistent Methods
Disadvantages
 Conflict
 Inability to Access Resource
Projectized Organization Structure
Advantages
 Full control over the team
 Quick resolving problems
 Motivates the team
Disadvantages
 Outside accessing is not
possible
Binder, J., 2016. Global project management:
communication, collaboration and
management across borders. Routledge.
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and
reading samples.
Your personal learning outcomes
from this unit.
Learnings from your experience. Supporting documentation
including your prior learnings.
 Functional work can be
isolating.
The project manager will have
one boss. The functional team manager
will have three bosses, and functional
manger will have two bosses while
dealing with a project.
Portfolio Reflection
From the portfolio of week 5 learning, I have learnt the details of project managers and the functional managers as well as line mangers involved in
a project management. The projects are classified into three categories and the functional, matrix, and projectized operational structures has many
advantages and disadvantages that can also be learnt clearly form this portfolio of week 5.
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Weekly Portfolio 6 Learning Table
Topic and
reading samples.
Your personal learning outcomes
from this unit.
Learnings from your experience. Supporting documentation
including your prior learnings.
Project Manager
order to develop a
project plan
Kerzner Chapter 1.8-
1.10, & 10 & 11.25
From this section, the details of
project plan is created that helps to create a
project.
To create a project plan, the
project manager should define the scope of
the project first in order to start the project,
then the project manager will identify the
supporters of the project, then determine
the resources that are available, then check
the timeline of the project. For completing
project successful, the project manager
should list all the big steps that are included
in the project, break down the whole
project into smaller steps, and finally
develop a draft plan. A project baseline is
created, with refining the plan that is based
on reality. The manager is to monitor the
progress of the work and document
everything and keep all the members up to
date with the proceeding of the work.
No, age is not a bearing for an
executive whether to accept or reject a
project management.
Schwalbe, K., 2015. Information technology
project management. Cengage Learning.
Results of
inefficiency in
functional lines,
details of project
manager
PMI Implementing
The functional lines of a project can
be made inefficient that may result in
different results. All such results can be learnt
from this.
In case of inefficiency of functional
lines of a project, the project manager
should look on the productivity of the
company, keep a look on the unequal
workload, team work lack, slow decision
making, Innovation lacking and lack of
communication.
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and
reading samples.
Your personal learning outcomes
from this unit.
Learnings from your experience. Supporting documentation
including your prior learnings.
Organizational PM
Chapter 3
Project Sponsor,
Project
Management
Responsibility
PMI Managing
Change Preface,
Chapters 1, 2 & 3
The project sponsor is often a
manager or an executive who is responsible
for the team in project completion. The
project sponsor has every right to remove
an in house representative from the
company.
The final responsibility of a project
manager is to complete the project
successfully with controlling the quality and
realize the benefits of project.
Baptista, A., Santos, F., Páscoa, J. and Sändig, N.,
2016. Project management methodologies as
main tool for current challenges in global
economy driving historical changes. Journal of
Advanced Management Science, 4(2).
Portfolio Reflection
From this portfolio, I have learnt about how a project manager develops a project plan. This portfolio also describes the results of inefficiency in
functional lines as well as details of the project manager. From this, I have also learnt about project sponsor, and the responsibilities of project
management.
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Weekly Portfolio 7 Learning Table
Topic and
reading samples.
Your personal learning outcomes
from this unit.
Learnings from your experience. Supporting documentation
including your prior learnings.
Program
Scheduling,
Planning Process of
a project
management,
complexity of the
project plan
Kerzner Chapter
11.0-11.8
PMI Implementing Organizational PM Chapter
4
From this mainly program scheduling and the
planning process of a project management is
described.
There are many complexity while doing a
project plan, all such complexities are learnt
from this portfolio.
The steps that are included in program
scheduling are as follows:
 Define the activities of scheduling
 Sequencing the activities
 Estimating the resources that are
needed for activity
 Estimating duration for each of
activities
 Schedule Development
 Controlling and monitoring the
schedule.
The steps of project planning that can be
learned are:
 Defining problem that is to be
solved in the project.
 Develop mission statement
 Developing project strategy to
meet the project objectives.
 Scope statements for defining the
project boundaries.
 Developing a WBS (work
breakdown structure).
 Preparing a project master
scheduling and budgeting
Work Breakdown Structure makes the
resource allocation easy to identify the
resource allocation.
Joslin, R. and Müller, R., 2015. Relationships
between a project management methodology
and project success in different project
governance contexts. International Journal of
Project Management, 33(6), pp.1377-1392.
Work Breakdown PMI Managing Change Preface, Chapter 4 There are many types of conflict Baptista, A., Santos, F., Páscoa, J. and Sändig, N.,
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and
reading samples.
Your personal learning outcomes
from this unit.
Learnings from your experience. Supporting documentation
including your prior learnings.
Structure, role of
functional manager
in WBS, conflicts in
planning cycles
and their
mitigation
technique
PMI Implementing
Organizational PM
Chapter 4
that can happen in the project life cycle.
There are many conflict categories and
there are certain patterns of conflict
that are involved in project
management.
The work breakdown structure
is system engineering that is basically
deliverable oriented structure with
smaller components. The work
breakdown structure is a project
deliverable, which organizes the work of
a team in manageable section.
2016. Project management methodologies as
main tool for current challenges in global
economy driving historical changes. Journal of
Advanced Management Science, 4(2).
WBS and program
plan, use of social
media to help in
communication
Egelstaff (2013)
Academic
assignments:
Critical thinking
and writing
critically
There are many social media
advantages that helps to create a good
communication within the system.
Social media helps in
communication with interaction among
people that creates, sharing, exchange
information, and the ideas that are used in
virtual communications.
For accomplishing a WBS, the steps
that are to be followed are:
 High level tasks are to be
identified.
 After identifying high level tasks,
sub task are identified.
 Then all the tasks are described
Kerzner, H. (2018). Project management best
practices: Achieving global excellence. John
Wiley & Sons.
Portfolio Reflection
From this portfolio, mainly the Work Breakdown Structure for planning a project is defined. The WBS and program plan can be learnt and the use of
social media that helps in communication in the project.
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Weekly Portfolio 8 Learning Table
Topic and
reading samples.
Your personal learning outcomes
from this unit.
Learnings from your experience. Supporting documentation
including your prior learnings.
Specifications of a
project, steps of
developing WBS,
problems of
making WBS
Kerzner Chapter 1
PMI Implementing Organizational PM Chapter
5
The specifications that are
needed for project development are as
follows:
 Introduction
 Project Objectives
 Site user roles
 Functional Requirements
 Design Specifications
 Logic Diagrams
 Success Criteria
 Site Map
 Content Plan
 Project Timeline, and
 Budget
Many steps are to be followed
for building a Work Breakdown
Structure. The steps are:
 All the functions are to be
designed
 The functions are o be broken
down initially.
 More functions or process are
to be created.
 Implementation is to be done.
Schwalbe, K., 2015. Information technology
project management. Cengage Learning.
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and
reading samples.
Your personal learning outcomes
from this unit.
Learnings from your experience. Supporting documentation
including your prior learnings.
Difficulties in making a WBS are:
 No fixed position to stop.
 Dealing with some group
dynamics.
 Sequence discussion
 Discussing the deliverables.
 Not grouping of activities.
Role of senior
manager, role of
executive during
project planning
PMI Managing Change Chapter 5 Similar to all the managers, the
senior manager is also responsible for
planning as well as directing work for a
group of individuals. A senior manager
monitors the work of the team and takes
correct actions that are to be taken while
running a project. Senior managers are
allowed to guide the workers directly or
might be indirectly. They provides
guidelines to the report the project.
There are many roles that the
project executives plays while dealing
project. Project executive helps to
communicate with the upper management
for developing a strategic program and
manages and creates the operations of the
organization. They also recommend and
approves the funding of levels and spending
of plans.
Hornstein, H.A., 2015. The integration of project
management and organizational change
management is now a necessity. International
Journal of Project Management, 33(2), pp.291-
298.
Project plan, types
of plans in project
management,
project charter
Egelstaff (2013)
Academic
assignments:
Project Charter is basically a
statement consisting of objective in project.
The statement that is involved in project
charter contains different goals,
responsibilities, and roles, and identifies the
main stakeholders, as well as authority level
of project manager.
Binder, J., 2016. Global project management:
communication, collaboration and
management across borders. Routledge.
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and
reading samples.
Your personal learning outcomes
from this unit.
Learnings from your experience. Supporting documentation
including your prior learnings.
Critical thinking
and writing
critically
Portfolio Reflection
From this portfolio, I have learnt about specification of the project, steps for developing the WBS and the problems that can be faced by the
manager while creating a WBS. This portfolio also states the role of senior manager, role of executive during the planning of the project. There are also
many types of project plans that are discussed in this portfolio along with a project charter.
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