International Project Management

This report provides a comprehensive analysis of the solar project and different management preparations for the East Timor solar project. It discusses the objectives of the project, the execution plan, and the challenges faced by the project management team. The report also includes a risk management plan for the project.

International Project Management 1
INTERNATIONAL PROJECT MANAGEMENT
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International Project Management 2
Part A
Executive Summary
Kate Greenwood and her Alternative Technology Associate (ATA) team intend is to offer East
Timor villagers with sustainable and cost effective solar powered electric and lighting system.
The purpose of lighting East Timor village is to ensure that it helps to improve the livelihood of
these people. This report showcase a meticulous analysis of the solar project as well as the
different magement plans that will be undertaken by Kate and her team associates in ensuring
that the project get successfully accomplished. On the same note, the report outlines the
challenges/issue that the project management team face at the time of project execution of the
different management plans. The ATA project will allow the residents of East Timor community
to be supplied by electricity which will serve them both during the day and at night. As a result,
the people of East Timor will be in a better position to improve their economic activities and
apart from that their children will have enough lighting to facilitate their studies at night. With
the completion of the project the electricity will light all the village hence inhabitants will be safe
and secure in their households. The project will be financed by Google. Once the project has
been completed the people will be required to pay some little money in form of monthly fee of
approximately 12 Australian dollars for power and maintenance. ATA team has been planning to
deliver the solar power project and through Google financial aid the project will be launched and
delivered to community members of East Timor.

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Introduction
The main agenda of Alternative Technology Associate (ATA) team is to supply the people of
East Timor with a sustainable and affordable solar generated electricity and lighting system to
help improve people’s revenue generation. In order to realize this project Kate Greenwood and
het ATA affiliates will have to involve the locals, train some of them regarding the solar power
system technology to help them in installation and maintaining of the project (Gonçalves,
Ferreira, and Christiaans, 2017, p.108). This paper provide a comprehensive analysis of the solar
project and different management preparations that Kate and her team are supposed to undertake
to successfully accomplish the project. In addition, the paper highlight various issues that ATA
project experience at the time of managing the plan.
East Timor Solar Project Description
The Alternative Technology Associate (ATA) is an Australian Non-governmental and Not-for-
profit organization specialized in solar power delivery projects. The objective of ATA is to
reduce the use of kerosene by Australian people living in areas that have not been supplied with
electricity yet such as East Timor. Through ATA’s solar power project it intend is to see to it that
East Timor community members’ particular children experiences limited health issues related to
the use of kerosene as the source of lighting in homes. Therefore, through solar project initiative
the people of the community will significantly benefit. For example for school going children
they will be able to study at night using solar energy and for households particularly women they
will feel much safe and secure by the improved lighting at night. Consequently, ATA project will
indeed help to decile unnecessary costs related to purchasing of kerosene and health cases due to
using kerosene (Springer et al., 2015, p.173). Thus, the members of East Timor will instead
invest more in income generating activities to boost their lives.

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Execution Plan for East Timor Solar Project
To execute ATA project Kate and her team will engage in a number of activities listed below:
Training the locals to become technicians to help in project installation and maintenance: The
first things that ATA team will be required to do it to seek for technicians from within the
community who have some skills in electronics to train them on how to install, monitor and
maintain the solar program. In this regard, ATA will work in partnership with CNEFP to train
the selected technicians’ team on how to connect, and maintain the solar system in cases of faults
(Guruswamy, Huang, Haque, and Tshering, 2016). To facilitate for the payment of the
technicians, Kate will form a village committee fund kitty but for materials to be used ATA will
avail.
Installation and maintenance costs: It will be required that each household connected with the
solar power pay 12 AUD as power and maintenance fee every month. Maintaining the project
will involve purchasing spare parts of the faulty parts of the fixed solar system. ATA will have a
technician’s team onboard that will be tasked with installing the solar system and resolving basic
issues connected to the solar program (Gusmedi and Komalasari, 2014, p.139). Additionally,
ATA will sought assistance from CNEFP team, which has the ability to repair and solving
critical problems associated with solar systems.
Strategy used to complete the project: The ATA crew will be required to fix the solar system
within two dry seasons by excluding the wet period because of the poor terrain of the region.
Hence, a well-planned strategy has to be in place to make sure that project gets completed within
the two dry seasons.

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The project will be implemented systematically: The plan of ATA is to deliver the solar energy
within the three districts of East Timor which is approximately 12000 households. To deliver this
service ATA will subdivide the three districts into villages based on their geographical region to
ease their execution plan (Liang and Ku, 2014).
Issues Facing Alternative Technology Associate Team in Executing the Project Plan
Language barrier: Kate and her ATA team face language barrier as a major issues in delivering
the solar project. The people of East Timor show lack of commitment to adopt the solar
technology because of language barrier and cultural differences. Therefore the ATA team will
have to learn the local’s language or seek for translators to help the villagers understand the
benefits associated with the solar project in the region to realize the significance of the project.
The challenge of quality: The ATA project team is supposed to hire technicians from within the
community hence seeking for the most talented and experienced will be a challenge. In this
sense, Kate Greenwood together with her team will have to spend much time searching for
technicians from the villagers (Sully, 2015). Hence this could negatively impact on the quality of
technicians acquired because it may take much time training them the necessary technical skills
by CNEFP team. Thus quality could be hampered.
Conclusion
In Conclusion, Greenwood and het ATA team have played a critical part in ensuring that East
Timor region is supplied by electricity. As a result, the villagers of this region are able to benefits
from the electricity in various ways such as using the power for productive activities and
children using light to study.

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Part B
ATA Solar Project Risk Management Plan
Introduction
Risk management is a process that integrates set up resolutions to the likely threats to face a
project. Project leaders are required to be in possession of susceptible acquaintance to recognize,
examine and react to the risk elements related to the project lifecycle. In regard to East Timor
solar project ATA project team should develop a risk management plan by seeing every stage to
successfully accomplish the project. The ATA project threats can come from several issues like
resources, surroundings and costs. The project manager should thus, give the risk plan a priority
by identifying, categorize and plan in accordance to the risks identified and the potential to attain
completion (Cagliano, Grimaldi, and Rafele, 2015, p.235). In regard to East Timor solar project
the main points to deliberate on is stakeholder involvement in the risk management plan.
Additionally, the project should be evaluated to include effective risk factors required to
implement the project.
Stakeholder inclusion and management
In risk management plan stakeholder inclusion and management is vital. ATA solar project
include various stakeholders who have distinct roles toward project implementation. The
difference in stakeholders in the project deliberate on key undertakings at different project
phases. When the project commences, it is important to involve a change manger because of the
East Timor cultural personality. The solar development intends to help the people of East Timor,
hence they have to be communicated to any changes that are likely to affect their area of
residence and lifestyle (Kerzner, 2017). Thus, involving a change supervisor at the start of the

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development will help to ensure collaboration from the villagers until its accomplishment
(Edelenbos et al., 2017, p.50). The key stakeholders in this project include, the Australian
government, ATA, Google Inc., and East Timor residents. To ensure smooth roll out and running
of the project regular communication within the stakeholder’s network is key.
Risk Identification
ATA solar project is faced by several risks at dissimilar project stages, which need to be
pinpointed before commencement of the project. To be able to address the possible risk factors it
is essential to know the project risk level. Before, undertaking risk management exercise, the
project manager should ascertain and assess the potential risks to the project through a risk
management cycle. According to the existing information it is evident that language barrier, and
cultural disparity are potential risk factors that could hinder the project scheduling. In addition,
engagement of the contractors in the project a potential risk factors (Harrison & Lock, 2017).
ATA team should ensure the contracted party is held accountable and operate transparently.
Moreover, the licensing duration is another risk factor whereby it has to be known the time that
ATA project team should take in East Timor, which is likely to impact of the scheduling of the
project. A risk matrix is used to integrates the risks factors related to the project to understand its
risk level.
Impact H Lack of
collaboration from
the government
Shortage of support
from local residents
Inadequacy of equipment
connection
M Language barrier Lack of transparency
from the service
provider
Incapacity to secure a
license in time
L Cultural Incontinence of experts Fixing solar power in

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dissimilarities connectivity areas with power projects
L M H
Probability
Risk Matrix
Impact
High-Risk with a high potential to significantly affect project, performance, and cost.
Medium-Risk with a slightly high effect on project performance and cost
Low-Risk with less effect on project performance and cost.
Probability
High –greeter than 75% chance of occurrence
Medium-range between 30% and below 75% chance of occurrence
Low-below 30% likelihood of occurrence
Risk Analysis
According to the acknowledged risks potential, it is vital to analyze their effects on the project.
The risk factors with high priority should meet a justified solution. To deal with high risk issues
the director should eradicate the causal agent for this risk. At this phase, the manager should
establish probable vandalism during solar system fixing. At this stage ATA team should include
the knowledge of a highly skilled company to provide solar panel implements essential for
connectivity and the cost related to installation (Furlong et al., 2018, p.87). During this stage,
ATA should also contact administrative bodies because they are vital stakeholders. The follow
up step is to alleviate moderate risk features. In this cases, ATA ought to develop terms and

International Project Management 9
condition with its supplier to enhance accountability and transparency. For the low risk factors,
ATA should accept. These risk factors include cultural dissimilarities, language barrier and
environmental vagaries during solar power installation. The project should integrates certain
mechanics to address the low risk factors with minimal impact.
Execution
During the implementation period, ATA will have to involve the government to provide it with
security for it to connect the solar system within the area. ATA will also involve the local
companies that manufacture solar systems to supply it with necessary resources (Hopkin, 2018).
ATA will also be required to seek for translators to help in communicating with the local people
to facilitate the establishment of the project.
Risk Response and Execution
When the project will be in progress, ATA team will have to employ administrators to monitor
the project progress (Meredith, Mantel Jr, and Shafer, 2017). Since East Timor has diverse
geographical topographies that could hamper smooth solar connection, the administration would
help in locating such areas in the region to reschedule installation to later dates.
Reference List

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Cagliano, A.C., Grimaldi, S. and Rafele, C., 2015. Choosing project risk management
techniques. A theoretical framework. Journal of Risk Research, 18(2), pp.232-248.
Edelenbos, J., Van Buuren, A., Roth, D. and Winnubst, M., 2017. Stakeholder initiatives in flood
risk management: exploring the role and impact of bottom-up initiatives in three ‘Room for the
River’projects in the Netherlands. Journal of Environmental Planning and Management, 60(1),
pp.47-66.
Furlong, C., De Silva, S., Gan, K., Guthrie, L. and Considine, R., 2017. Risk management,
financial evaluation and funding for wastewater and stormwater reuse projects. Journal of
environmental management, 191, pp.83-95.
Gonçalves, E., Ferreira, A. M., and Christiaans, H. 2017, July. User-Oriented Method as a Way
to Humanise the User-Energy Relationship in Public Lighting. In International Conference on
Applied Human Factors and Ergonomics (pp. 106-118).
Guruswamy, L., Huang, A. M., Haque, M., and Tshering, U., 2016. Sustainable Development
and Sustainable Energy Development and Dissemination of Clean Lighting: Model Law on
Lighting for Developing Countries. Denv. J. Int'l L. & Pol'y, 44, 337-429.
Gusmedi, H., and Komalasari, E., 2014, December. Feasibility and optimal design of microhydro
and the photovoltaic hybrid system in support of the energy-independent village. In Power
Engineering and Renewable Energy (ICPERE), 2014 International Conference on (pp. 136- 139).
IEEE.
Harrison, F., & Lock, D., 2017. Advanced project management: a structured approach.
Routledge: London.

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Hopkin, P., 2018. Fundamentals of risk management: understanding, evaluating and
implementing effective risk management. Kogan Page Publishers.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Liang, J., and Ku, N. C., 2014. LED Roadway Lighting Control System Based on TALQ
Protocol. In Advanced Materials Research (Vol. 1044, pp. 1541-1544). Trans Tech Publications.
Meredith, J.R., Mantel Jr, S.J. and Shafer, S.M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Springer, Cham. Green, J., Perkins, C., Steinbach, R., and Edwards, P. 2015. Reduced street
lighting at night and health: a rapid appraisal of public views in England and Wales. Health &
place, 34, 171- 180.
Sully, A., 2015. Lighting Concept. In Interior Design: Conceptual Basis (pp. 185-223). Springer
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