International Project Management

This essay discusses the monitoring plan, risk management, communication, and leadership in the implementation of a solar project in East Timor by ATA. It includes a Gantt chart, risk register, and reporting format. The recommended approach is real-time communication and regular meetings to track progress and minimize cost and time.

Running head: INTERNATIONAL PROJECT MANAGEMENT 1
INTERNATIONAL PROJECT MANAGEMENT
[Author]
[Institution]

INTERNATIONAL PROJECT MANAGEMENT 2
Introduction
ATA is a non-profit organization that offering support and facilities to improve the
lifestyle of people to maintain the effectiveness and sustainability. The organization has designed
and implemented the solar project at East Timor. The current essay will provide information
about budget, resources, and methodologies that used for monitoring and tracking of the system
that implemented by the organization. Moreover, the essay will provide data about the time and
cost that required for reporting to the higher committees. The essay will also justify the use of
data and consideration of a specified structure to present the data.
Discussion
Monitoring plan and cost:
Table 1: Schedule of tasks
Task Name Duration Start Finish
Prede
cesso
rs
Resource
Names Cost
Project 21 days Fri 14-09-18 Fri 12-10-18 $1,416.00
Identification
of standards for
project 3 days Fri 14-09-18 Tue 18-09-18 Manager $240.00
Consideration
of
implementation
process 1 day Wed 19-09-18 Wed 19-09-18 2 Technical staff $40.00

INTERNATIONAL PROJECT MANAGEMENT 3
Determinatio
n of quality
standards 2 days Thu 20-09-18 Fri 21-09-18 3 Supervisor $128.00
Training to
staff 3 days Mon 24-09-18 Wed 26-09-18 2,4 Manager $240.00
Collection of
feedback 1 day Thu 27-09-18 Thu 27-09-18 3,4,5
Administrator
staff $56.00
Meeting with
working staff 1 day Fri 28-09-18 Fri 28-09-18 6 Manager $80.00
Checking of
progress in
project 2 days Mon 01-10-18 Tue 02-10-18 6,7 Supervisor $128.00
Identification
of areas for
improvement 2 days Wed 03-10-18 Thu 04-10-18 7,8 Technical staff $80.00
Communicati
on to senior
team 1 day Fri 05-10-18 Fri 05-10-18 9
Administrator
staff $56.00
Planning for
improvement 3 days Mon 08-10-18 Wed 10-10-18 10 Manager $240.00

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Implementati
on of changes 2 days Thu 11-10-18 Fri 12-10-18 11 Supervisor $128.00
Figure 1: Gantt chart
The monitoring of project operations and activities for solar East Timor is essential for
maintaining the higher efficiency and effective utilization of resources. According to the given
scenario, the Kate is looking for a good plan for scheduling of cost and approach of the team
members (Kerzner & Kerzner, 2017). The strategy for monitoring and control of the functions of
the project suggest that the consideration of project performance metrics and quality standards
are essential for identification of areas of lacking and action to overcome them. The proper
planning for monitoring and tracking of the information about the progress of the project, the
Kate should consider the above planning. This kind of approach will help her to identify the

INTERNATIONAL PROJECT MANAGEMENT 5
issues and areas of improvement according to proposed standards of the solar project and offer
the training to the staff members about the proper utilization of resources and management of
functions (Bayona,, Saboya, & Bustamante, 2018).
The cost of monitoring and progress tracking planning would be $1,416.00 and time is 21
days. The identification of project progress will be done against the determined international
standards and approach of the team members (Harrison, & Lock, 2017). The proper collection
and analysis of feedback through meeting will provide the actual idea about the progress and
issues with an individual. The project manager will also provide training for managing the
functions and monitor the approach of the individual to complete the tasks in the given time
period and cost (Lewis, 2016). The major advantages of monitoring and controlling strategy for
the project will involve the identification of actions, process, and activities according to the
proposed plan for the project.
Governance team members
Table 2: Project team members
Client team Project team
Sponsor Project manager
Employees Project team
Management team Technical team
Internal expert team Administrator
Supervisor
These are key members from both sides who will contribute in governing the project and
proper implementation of requirements to achieve the goals. The leading governing bodies will

INTERNATIONAL PROJECT MANAGEMENT 6
provide the advice and guidelines according to the input of the identified members of these team
members.
Reporting format
Table 3: Reporting format
Initiator Title Report type Deliver
y
method
Format Recipient
s
Frequenc
y
Project
manager
Project Planning Online Business
report
Sponsor Weekly
Technical
team
Development Requirement
design and
analysis
Online Progress
report
Project
manager
Daily
Supervisio
n
Quality and
approach
Achievement
of standards
and
requirements
Online Monitoring
report
Manager
and
governing
team
members
Weekly
Testing
team
Compatibilit
y and
standards
Effectivenes
s of Solar
project
Online Achievemen
t and closure
Technical
team and
project
manager
Weekly

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In order to manage the project progress and supervision according to standards and
quality determined for the project, the reporting format of project will involve the project
manager, technical team, supervisor and testing team. These are key members of governing team
of project about Solar project who will develop plan, analyze the current and future conditions
and requirements as well as identify the progress according to determined standards. These
members will collect and document the data and information in particular format and share with
the reporting authority. This kind of process will help to understand the progress, issues and
support to provide the essential guidelines for managing the project. Moreover, the
communication of report and documents will be done through online methods that are cost and
time effective for sender and receiver. Moreover, the proper consideration of reporting format
and frequency of the reporting will improve the effectiveness of the project.
Risk in the project:
Table 4: Risk register
Unpredictable
Risks
Predictable Risks Non-Technical
Risks
Technical Risks Legal Risks
Natural Disasters Budget Risks Accidents on the
event
Are the Pre-
project Activities
viable?
Risk for not
fulfilling the
contract
Man-Made Disaster Workers Availability Workers
Misconduct
All tools working
well?
Breach of
rules and
regulations
Deliverables are on
track?
Cost Fluctuation Availability of
required
technicians

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Environmental
Impacts
Absenteeism of
management staff
System Freezing
Loss of potential Risk specific to
technology (Issues
in equipments and
system approach
for solar system)
Changes in
the political
scenario
Risk management is an essential part of project management and implementation. The
project manager needs to identify and develop the plan for managing the risks for gaining the
desired results from the solar project of East Timor (Haimes, 2015). The major risks that could
affect the progress of the current project are financial, human resources and environmental
impact. The manager Kate needs to focus on these risks to maintain the flow of project activities
and the achievement of the goals (Neves, Silva, & Connors, 2014).
Communication with stakeholders:
The communication with stakeholders is important for maintaining the efficiency and
effectiveness in the project. The project manager of ATA, solar East Timor will conduct
meetings with groups and individual for managing the activities and implementation of changes
to gain the success in the project (Snyder, & Dionisio, 2017). Moreover, use of the online system
for sharing the data and managing communication will be good for the manager to track the
progress and collection of documents for reporting to the senior management. The online
communication with project stakeholders is good in terms of monitoring and increasing the
control over the actions according to time and cost allocated for each task (Scheer, and et al.,
2014).

INTERNATIONAL PROJECT MANAGEMENT 9
Leadership:
For the project, the Kate has adopted the democratic leadership style that has helped to
involve all team members in decision making and implementation of the plan. For the
monitoring and better controlling of the project, this type of leadership is beneficial as she can
collect the 360-degree feedback for each action and provide the progress report to the CEO of the
organization. Being a young woman manager, it would be difficult for her to order and make the
decisions individually, therefore the democratic leadership will help her to gain the support and
communicate the information to staff members (Anderson, & Sun, 2017).
Recommendations
For proper monitoring and control over the project, it is recommended to the project
manager to maintain the proper communication with key members and governing team. The real
time sharing of data and information will help to maintain the operations related to solar project
up to the standards and help to achieve the goals more efficient manner. Moreover, regular
meeting and brainstorming sessions will also support to gain knowledge about key issues and
planning of them to minimize the cost and time for completing the project.
Conclusion
From the study, it has been carried out that monitoring and controlling of the project is
important for the project manager to track the project progress and meet the objectives. The
approach that Kate has used for monitoring and controlling of the activities after implementation
of the plan would be useful to analyze the progress and craft improvement in areas of lacking.
Moreover, the communication and leadership functions of the manager are discussed in the essay
to overcome the risk and manage the tasks.

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