ITC505- Project Management: Assignment 3 – Project Charter

This project charter outlines the scope, goals, and objectives of the ITC505- Project Management Assignment 3. It includes a measurable organizational value, functional and project delivery scope items, scope management plan, people and their roles, technology, facilities, travel and training requirements, high-level work breakdown structure, Gantt chart, milestones, resource usage, project budget, assumptions, risks, quality statement, verification and validation activities, and annotated bibliography.

ITC505 – Assignment 3 –Project Charter <<STUDENT ID>>
ITC505- Project Management
Assignment 3 – project charter
STUDENT ID: <<STUDENT ID>>
STUDENT NAME: <<STUDENT NAME>>
SUBMITTED TO LECTURER: ANDREA MUTHU LAKSHMI

ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
ITC505- Project Management
Table of Contents
ITC505- Project Management...................................................................................................1
1 MOV - Measurable Organisational Value (5 Marks)........................................................3
2 Functional Scope Items....................................................................................................5
3 Project Delivery Scope Items...........................................................................................5
4 Scope Management Plan.................................................................................................6
5 People and their roles......................................................................................................6
6 Technology (Hardware, Software and Network).............................................................7
7 Facilities – where will the team be situated?..................................................................7
8 Other Travel and Training Requirements.........................................................................7
9 High level Wok Breakdown Structure with Duration and Resource Assignment............8
10 Gantt Chart and Tracking Gantt.....................................................................................10
11 Milestones.....................................................................................................................11
12 Resource Usage..............................................................................................................11
13 Project Budget...............................................................................................................12
14 Assumption....................................................................................................................13
15 Risks...............................................................................................................................13
16 Quality Statement..........................................................................................................15
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
17 Verification Activities.....................................................................................................15
18 Validation Activities.......................................................................................................15
19 Annotated Bibliography.................................................................................................16
20 Closure Checklist............................................................................................................16
21 Project – MOV Evaluation..............................................................................................17
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
Part One – 15 Marks
1 MOV - Measurable Organisational Value (5 Marks)
Step 1: Identify the desired area of impact
Area of Impact Rank (1 to 5)
Customer 1
Social 2
Operational 3
Financial 4
Strategy 5
Step 2: Identify Desired Value – Better / Faster / Cheaper / More
The desired values in this project are faster and more.
The main priority of this project is to ensure faster and more efficient operations regarding
the purchase and sale of the crops by the growers and buyers. The app and the website will
assist the users to perform their actions like putting up sale, placing bids and other activities
much faster and easier.
The company also targets to do more using this project. While the online stud farm
management system has gained sufficient popularity among the clients, the company
further wants to develop a website and a dedicated application for smartphones used by
the clients. Thus the target of the company is to expand the functionalities of the existing
system with added values for the convenience of the customers.
Step 3: Identify the Metrics
The main metrics of the project are time and budget. It has been agreed that a time
schedule and budget are fixed, they will not changed at any condition.
Hence, the overall time determined for the project is 142 days and an approximate budget
has been determined for $1,058,360.
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Step 4: Identify the Timeframe
The overall timeframe for achieving the MOV in the project is set at 2 months after the
completion of the project. These two months are allowed so that the organization can get
sufficient time to release the system for end-users and gather feedback from them
regarding usability and issues of the system.
Step 5: Agree with the Sponsor
The sponsor recommends developing a suitable roll out strategy so that the organization
does not have to face any problems while going live. Moreover, the sponsor also requires
finalizing a budget during planning so that it can be fixed without any major changes in the
future.
Step 6: Summarise in a Clear Concise Statement
This project is basically aimed to enhance the convenience of the customers (farm
managers) for purchasing and selling crops in an online marketplace. While the Globex can
gain significant business benefits from the project, the project is basically customer centric.
The developed website and the mobile application will allow both the growers and the
sellers to buy and sell crops as per their own conveniences.
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
Part Two: (10 Marks)
Scope (s) – 10 Marks
2 Functional Scope Items
The functional scope items of the project are listed as follows.
 A new online cash marketplace platform named i-Crop
 A new website that will support this marketplace platform (supported by web
browsers of both computers and smartphones)
 A new dedicated mobile application of the online marketplace for iOS and Android
operating systems
3 Project Delivery Scope Items
The project delivery scope items are listed as follows.
 The project requirements are all listed, documented and tested for feasibility
 The new proposed website and the mobile application are designed and developed
with suitable features
 The developed systems are tested for identifying bugs that may cause problems in
future
 All necessary features including the functionalities, user interface and others are
appropriately added
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 Support the system through warranty period of at least 24 months
4 Scope Management Plan
The main scope of the project is to develop the online cash transaction marketplace
platform where the growers and buyers of crops will be able to sell or buy crops. This
platform is to be developed along with a website and a dedicated mobile app.
In order to ensure the project remains within scope, it is required to monitor
5 People and their roles
People Roles
Architects Design and develop the system
architecture
Project Manager Manage and control the project
Business Analysts Analyse the business aspects of the project
Project Sponsor Provide financial backing for the project
Designers Design the overall system as per
requirements
Testing Team Lead and Testers Conduct testing of the system to identify
and issues
Training Team Lead and Trainers Conduct training sessions for employees of
the organization
Recruiters Recruit necessary human resources for the
project
Configurations Specialists Make suitable configurations in the system
to meet the requirements of the
customers
Developers Develop the system as per requirements
Stakeholders Play various roles in the overall
organizational structure
Team Leaders Lead their teams through various
challenges
Chief Architects Prepare system architecture design
End-Users Use the system and provide improvement
feedbacks
Manager Handles operations and management of
the entire project team
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6 Technology (Hardware, Software and Network)
Hardware Technical updated hardware
including PC and smartphone
Software Android software development
platform, website development
software, testing software
Network A strong and stable internet
connection with no lag
7 Facilities – where will the team be situated?
For the purpose of project work, a separate project room will be provided along with all
necessary hardware and software support. In addition, a room will be provided for the
teams to conduct meetings whether the team members will discuss the project progress
with the project stakeholders.
8 Other Travel and Training Requirements
Travel Requirements Team members who are located
away from the project site will have
to travel everyday if sufficient
accommodation cannot be
provided. In these cases,
conveyance fees will be paid
additionally.
Training Requirements The employees need to be trained
in order to ensure they know how
to manage and maintain the overall
system
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Part Three: (15 Marks)
9 High level Work Breakdown Structure with Duration and Resource Assignment
Figure 1: Work Breakdown Structure
(Source: Created by Author)
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The duration and resource assignments are shown as follows.
Figure 2: Activity Durations and Resource Assignments
(Source: Created by Author)
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10 Gantt Chart and Tracking Gantt
Figure 3: Gantt Chart and Tracking Chart
(Source: Created by Author)
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11 Milestones
The milestones are shown in the Gantt chart table as the activities that have been marked
with zero duration. The milestones are also distinctively marked in the Gantt chart itself.
12 Resource Usage
Figure 4: Resource Usage
(Source: Created by Author)
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13 Project Budget
Figure 5: Project Budget
(Source: Created by Author)
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
Part Four: (15 Marks)
14 Assumption
The assumptions made during planning of this project are as follows.
It has been assumed that the determined time schedule will be sufficient for the
project.
It has been assumed that the project can be completed within the estimated
budget.
It has been assumed that all the proposed features can be integrated within the
same system.
It has been assumed that all the targeted clients have access to devices like
computer and smartphones.
It has been assumed that the targeted clients have access to reliable internet
connection.
15 Risks
Risk ID Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
1 Budget can
be a risk if it
is exceeded
by a
significant
amount
4 4 16 Sponsor Define scope
and align it
with budget
in such a way
that there is
not much
additional
expenses
Threat
2 There might
a risk
regarding
time if the
provided
time is not
sufficient for
the project
3 3 9 Project
Manager
Consider
early start,
early finish,
late start,
late finish
scenarios
during
planning
Opportunity
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ITC505 – Assignment 3 – Project Charter <<STUDENT ID>>
along with
using time
relaxations
3 Technical
risks may
occur during
the project
2 4 8 Chief
Architects
Identify
possible
technical
problems
early and
prepare
suitable
management
plan
Threat
4 There may be
legal risk due
to use of
unlicensed
software
1 5 5 Designers,
Developers
Verify all
licenses of
the software
before use
Threat
5 The
employees
may not have
sufficient
technical
expertise
regarding the
management
of the new
system
2 2 4 Trainers Conduct
training
sessions
Opportunity
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Part Five: (15 Marks)
16 Quality Statement
A statement that states the team philosophy regarding the quality of the project is as
follows.
“The team is assigned to deliver the best possible outcome for the project without
compromising with the quality of the project, irrespective of budget and time constraints.”
17 Verification Activities
Verification Activity When?
Verify whether project plan is
complete
After planning phase
Verify whether the system
requirement is fully clear and
understandable for project team
members
During team meeting for
proceeding with the project
Verify if the design of the website
contains all the features
After design of the system is
complete
Verify if the testing is successfully
completed
After the design and
development are complete
18 Validation Activities
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Validation Activity When?
Validate the project based on the
charter
After handing over the charter
Validate the system design Before final approval to proceed
in the project
Validate the overall project After project is handed over

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Part Six: 550 words (10 Marks)
19 Annotated Bibliography
Article 1: Serra, C. E. M., & Kunc, M. (2015). Benefits realisation management and its
influence on project success and on the execution of business strategies. International
Journal of Project Management, 33(1), 53-66.
According to the authors, project closure is an important part of a project and is generally
completed after the execution phase is over and the project is handed over to the
management. The closure phase is mainly required to ensure that all the project objectives
have been successfully fulfilled. The closure phase of the project basically includes post
project evaluation process that is mainly done by the project manager with the assistance
of the project supervisor or any other stakeholder with a similar role.
Article 2: Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to
planning, scheduling, and controlling. John Wiley & Sons.
The authors have described about the nature of the project closure phase and how it
should be conducted to get the best possible results. The authors have suggested the use of
a checklist while reviewing and evaluating the delivered system. This system will ensure the
reviewer does not miss any point while reviewing the system output. If any of the items in
the checklist is found to be incomplete, the reviewer can send a report back to the
management who will then reopen the project for further work.
Article 3: Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project
management. Project Management Institute.
The authors have strongly emphasized that a project must not be closed before the review
process is complete. Hence, during the planning of the project, the project manager must
decide about the number of days he will require to review the project and incorporate
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these days into the project schedule. The project contract should also be designed such
that no payments will be made until the review process is completed and it is ensured that
all the requirements are fulfilled.
20 Closure Checklist
The closure checklist is as follows. Is the testing of the system completed? Have documents been reviewed and approved? Requirements Traceability Matrix been checked? Are all risks and issues addressed and closed? Is the system handover completed? Is the training module for the employees completed?
21 Project – MOV Evaluation
The project MOV will be evaluated once it is completed and rolled out for the customers to
use the system and provide valuable feedback. Since the project is entirely customer
centric, customer feedback will be essential to develop the system further to suit their
needs and achieve the highest degree of MOV.
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Part Six: References (10 Marks)
Binder, J. (2016). Global project management: communication, collaboration and
management across borders. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E. W., Gray, C. F., Danlin, U., Honig, B., & Bacarini, D. (2014). Project management:
The managerial process (Vol. 6). Grandview Heights, OH: McGraw-Hill Education.
Lock, D. (2017). The essentials of project management. Routledge.
Marchewka, J. T. (2014). Information technology project management. John Wiley & Sons.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance and project success. International journal of
project management, 32(2), 202-217.
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Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and
technology. Routledge.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Serra, C. E. M., & Kunc, M. (2015). Benefits realisation management and its influence on
project success and on the execution of business strategies. International Journal of
Project Management, 33(1), 53-66.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.
Walker, A. (2015). Project management in construction. John Wiley & Sons.
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