Kitchen Renovation Project Terms of Reference

This project is aimed at renovating the old kitchen of a client along with the installation of a new kitchen within a budget of $30000. The project scope includes planning, designing, demolition, construction, and clean-up. The project has certain limitations such as lack of skilled subcontractors and poor communication. The key milestones include completion of design, demolition, installation of new materials and equipment, removal and disposal of excess materials, and testing of equipment.

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TEMPLATE
TEMPLATE COMPLETE THESE DETAILS BELOW
Trainer Name
Student Full Name
Student ID
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Assessment Task
SECTION A
A) PROJECT TERMS OF REFERENCE – COMPLETE THE BELOW FOR YOUR PROJECT
Project title
Kitchen renovation.
Project purpose
The main purpose of this is to renovate the old kitchen of a client along with the installation of
the new kitchen, the budget that has been assigned for doing this particular task is $30000 which
would also be including the appliances as well like the cook top, fridge, oven and many more.
All the things that are involved in the process of renovating the kitchen needs to be considered
which world be ranging from the electrical, plumbing, rubbish removal, to contractors,
purchasing of the new kitchen, removal of the old kitchen, installation of the new kitchen.
Besides this it is also to be made sure that the process of kitchen renovation does not exceed the
total cost of $30000 and all the renovation and clean-up is completed within the assigned
deadline.
The project is aimed at completing the process of renovation in a successful way of the 150ft2
home kitchen. Besides this it is also to be made sure that the finished kitchen is meeting the local
and state code, and functions for a family of specific, and be useable for large gatherings of
people.
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Background
Project client/owner
The project client is the house owner for this particular project of kitchen renovation.
Project sponsor
The project sponsor of this particular project is a bank.
Project manager
The person who is assigned for completing this project is having the responsibility of managing
the entire project. Besides this the project manager would having the authority to higher or
release any of the sub-contractors if needed so as to complete the work as per requested or in
case if they failing in meeting the level of safety and quality as per desired.
Overall project budget
The overall budget that has been assigned to this project is $30,000.
Overall project time-frame
The overall time frame provided to this project is around 4 weeks.
B) PROJECT SCOPE
Inclusions and deliverables –
This project is particularly regarding the home kitchen renovation which would starting with the
planning phase and world be followed by the designing phase. all this would ensure the fact that
all the requirements of eth customers are being met in a proper way along with the demolition,
and construction. Along with this for each of the task oriented underlying the construction
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activities the company or the organization have to submit a quote which would be containing the
details about the required labour, equipment, and material for completing the particular section
of the work. The general contractor who is chosen as the project manager would be associated
with choosing the most cost-efficient quotes along with making of attempts so as to meet all the
wishes of the customer.
The materials that would be used for installing the electrical, mechanical, paint, plumbing, floor,
cabinetry, or appliances would be meeting the different kind of standards like the safety
standards and efficiency standards which are entirely stated by “International Housing Code”.
Along with this the materials that are utilized in order to construct the cabinets, counters, and
flooring should be durable.
This project would be including the planning phase followed by the designing phase. once this is
completed the demolition would be done followed by the construction. After completion of the
constructed it is tested and commissioned. Lastly comes the clean up, and turnover to the
customer.
Exclusions
The kitchen renovation project would not be including the maintenance after handing over the
final outcome to the customers that is the renovated kitchen.
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Limitations:
Some of the major limitations of the project includes the following:
• project team lacks in making the accurate commitment.
• The changes or the Reorganization of project office in the middle of the ongoing project would
be having a huge impact.
• Homeowners expectations which are entirely Unrealistic and different form the final outcomes.
• There might exists a lack in appointing skilled subcontractors.
• Poor communications is another major limitation of the project
C) PROJECT DEFINITION
i) Stakeholder Analysis (list all the stakeholders involved in your project and their
interest/power level)
Stakeholder Interest level (high,
medium or low)
Power Level (high,
medium or low)
Project Manager (You) High High
Homeowners High High
Designers Medium Low
General contractors Medium High
Credit union High High
Project office High Medium
Sub-contractors Medium Medium
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PROJECT TEAM
Member Responsibilities Key skills required
Customer
Homeowner
Consulting with the financial advisor
for the purpose of evaluating the cost
and financing options
Hiring the contractors who are reputed
and are specialized in home/kitchen
renovations Ensure the fact that the
contractors are having enough
compensation for the workers
compensation along with having the
liability of insurance in case of any kind
of unforeseen accident
Ensuring the insurance coverage over
the new renovation
Research regarding the subcontractors
- Several years’ experience
- High attention to detail
- High availability
General Contractor Selection of the subcontractors.
Schedule and budget tracking.
Managing the works of the
subcontractors
Implementing the Quality System at the
project level
Requesting and providing of adequate
- Several years’ experience
- High attention to detail
- High availability
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resources for the purpose of fulfilling
the requirements of the project
Ensuring the fact that the requirements
of the homeowner are understood,
defined, and documented
Ensuring the fact that the design is
planned in a proper way along with
being documented and performed
Ensuring the fact that all the changes in
the design are identified, documented,
reviewed, and approved
Ensuring the fact that the homeowner-
supplied material are being handled in a
proper way along with being maintained
Ensuring the fact that only the
appropriately qualified personnel are
performing or are verifying the work
Ensuring the fact that each member of
the project team is assigned with the
responsibilities that would be associated
with making contributions for the
fulfilment of the activities as per stated
in the management plan
Designer Responsible for the Designing of an
energy efficient kitchen that can be used
by a family consisting of 5 or more
peoples.
Documenting of the processes so as to
- Several years’ experience
- High attention to detail
- High availability
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design and make planning’s and execute
the plans
Establishment of the requirements with
the General Contractor so as to make
sure that the design is compatible with
the blueprints of the house
Obtaining of all the requirements
Subcontractor Completion of the contracted work up
to a certain level which would be
meeting the local and state codes
Performing or verifying the works that
are related to the service delivery to the
house owners which is generally done
according to the management plan and
QMP
Sharing of the responsibilities so as to
have a good quality of all this type of
services
Having the responsibility of technically
reviewing the products and deliverables
of the work.
Responsible for participating or
supporting the review of the design.
Initiation of the actions needed for the
purpose of preventing the occurrence of
any kind risks which are having a direct
relation with the product, service,
- Several years’ experience
- High attention to detail
- High availability
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process, and the quality system
City Inspector
Making sure of the fact that the
construction of the new kitchen has
been completed by meeting all the local
and state codes.
Making sure that the works are being
done in accordance to the city and state
code
Pointing out of any kind of violations
Visiting the site at the first phase of
construction so as to conduct the initial
inspection
Inspecting the structural quality and
safety of building
Inspecting the plumbing
Examining the fire safety
Making sure that the alterations are
being done in a correct way
- Several years’ experience
- High attention to detail
- High availability
Loan Officer
Making sure that the homeowners are
capable of affording the renovations by
checking their credits and budget report
Providing of funds for renovations
Providing the financing options to the
individual borrowing the money
Requesting a copy of the report of home
- Several years’ experience
- High attention to detail
- High availability
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inspection
SECTION B
A) PROJECT SCHEDULE (MILESTONES)
i) What are the key milestones for your project? (Hint: look at your project scope
inclusions) Minimum 5 milestones
Milestone/Deliverables Milestone date Who is Responsible
Completion of design 14/11/2018 Designer
Completion of demolition 14/11/2018 Sub-contractor and
Contractor
Installation of new materials
and equipment’s
15/11/2018 Sub-contractor and
Contractor
Removal and disposal of
excess materials
15/11/2018 Sub-Contractor and
Contractor
Testing of the equipment’s 16/11/2018 Sub-Contractor and
Contractor
ii) Work-Breakdown Structure - Break down your items into smaller sub-tasks using the
table below. You must list all your milestones (Minimum5) as Level 1 and level 2 and
level 3 are all the actions and sub tasks to do to complte the milestone.
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Level 1 (your
milestones)
Level 2 – Subtasks Level 3 – Work items
Actions
Planning and Design Doing Researches related
to the Design Styles
Development of the
Preliminary
Design Secure funding
Source
RFP
Selecting the
subcontractors
 Research and
interview
subcontractors
 Acquire
subcontractors
1.1.6 Design package Demolition plan (existing
reuse vs existing demo)
Architectural and MEP
(Mechanical, Electrical,
Plumbing)
Cabinetry
Appliances
Countertops
Flooring
Electrical
Lighting
Paint
City Permits and
Inspections
City Permits and Review and approval of

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B) GANTT CHART
Develop a timeline for your project. (Timeline across the top – you can change)
Add ALL the project tasks – Level 1 – Level 2 AND Level 3 (from question ii)
You may use the template below or use or MS Excel to make your Gantt chart.
Activity/Task (all
levels)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1
7
1
8
1
9
2
0
2
1
Site preparation
Floor protection
Dust barriers
protection
Demolition of the
cabinets, counter
tops and plumbing
fixtures
Demolition of wall
Framing of new wall
Doing rough
carpentry
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Rough-in plumbing
Rough in electric
Installation of
exhaust fans and
ventilators
Insulation and
vapour barriers
Construction of
drywalls wherever
necessary
Drywall work in
needed extensively
Quick drying of the
mud is not allowed
by the Room
temperature
Changing of ceilings
from textured one to
smooth one
Application of first
coat of primer or
paint
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Installation of the
new cabinets
Measuring the
counter tops
Installation of floors
INSTALLATION OF COUNTER TOPS AFTER ARRIVAL
Activity/Task (all levels) 22 23 24 25 26 27
Installation of the tile
backsplash
Grouting and sealing of the
tiles
Finishing the installation of
plumbing fixtures
Installation of the
appliances
Installation of electric
fixtures
Finishing the carpentry
Trim work
Paint touch ups
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Final clean up
C) PROJECT MANAGEMENT TOOLS
i) Select 4 possible project management tools and discuss the Advantages and Disadvantages of
each in relation to your project.
No
.
Project management
tools
Advantages in relation to
the project
Disadvantages in relation
to the project
1. Gantt chart Gantt chart is
associated with
providing an
illustration is a
graphical way which
consists of the
schedule that helps in
the process of
planning, coordinating,
and tracking of specific
tasks in a project.
It is just an estimated
timeline.
`2. Pert Chart PERT chart or the
Program Evaluation
Review Technique that
helps the project in
scheduling, organizing,
and coordinating the
This only reviews the
various actions involved
in a project
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tasks.
3. Work breakdown structure This is used as this is
an deliverable oriented
hierarchical
decomposition of the
work which helps in
execution of all the
steps involved in a
project by the project
team.
No definition of the
proper time required
4. Product breakdown
structure
This helps in
determination of the
outcomes of the
project, and this can
also be considered as
the shopping list of the
project.
Only the final outcome is
estimated
II) RISK MANAGEMENT PLAN - COMPLETE A RISK MANAGEMENT PLAN
A risk management assessment would be helping in keeping the project on the right track and
within the safety boundaries as well making sure of eth fact that the renovation of eth kitchen is
done is done in a correct way. besides this it would also be prohibiting the future issues as well
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for the customers. besides this the risk management helps in keeping the workers and
contractors safe all through the project.
COMPLETE THE MATRIX BELOW
Risk Likelihood Consequences Treatment
1. Technical Very Unlikely Minor Monitor and update
regularly.
2. External Likely Large Monitoring,
identification and
regular updates
3. Organizational Medium Medium Proper planning and
regular updates
4. Project management Minor Large Proper planning,
proper monitoring
and regular updates
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D) BUDGET
Activity from GANT chart Budget
1
Planning and design $2,450
SUBTOTAL: $2,450
2
Demolition $1,000
SUBTOTAL: $1,000
3
Construction $24,200
SUBTOTAL: $24,200
4 Test and commission
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$850
SUBTOTAL: $850
5
Clean up $1,000
SUBTOTAL: $1,000
6
Turn over $500
SUBTOTAL: $500
GRAND TOTAL: $30000
CONSULTATION AND AUTHORISATION
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i) How will you consult with your project team members?
The communications plan is to be used so as to illustrate all the flow information. Precisely the
communication plan would be associated with defining what, who, how and when the
information is to be shared.
The stakeholders who are associated with the project of kitchen renovation mainly includes the
homeowners, the general contractor, the designer, subcontractors, city inspector, and the loan
officer from the local credit union. In this project the project manager is the general contractor by
project office it generally refers to the project team.
ii) How will you ensure that your project team views/ideas are part of the planning
process?
The communication plan so as to ensure that the project team views or eth ideas are a part of the
planning process have been provided. The table provided below also depicts when and how are
communication needs to be established.
INFORMATION KEY
STAKEHOLDERS
FREQUENCY /
TIMING
DISSEMINATION
METHOD
INFOR
PROV
Initial Consultation Homeowners, General
Contractor
Beginning of project Meeting, Email Projec
Design Consultation Homeowners, Designer After initial
consultation
Meeting, Email,
Hardcopy
Design
Preliminary Design
Review (PDR)
Homeowners, General
Contractor, Designer
After initial design
complete
Meeting, Email,
Hardcopy
Projec
Office
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Design Plan Homeowners, Designer,
General Contractor
Bi-weekly until design
is complete
Email Design
Critical Design Review
(CDR)
Homeowners, General
Contractor, Designer
After final design plan
is complete
Meeting, Email,
Hardcopy
Projec
Office
Loan Prequalification Homeowners, Credit
Union
Beginning of project Email Credit
Project Status Report Homeowners, Project
Office
Weekly Email Genera
Sub-contractor Status
Report
Project Office, Sub-
contractor
Weekly Email Sub-co
Supplier Performance
Review
Homeowners, Project
Office
Weekly Email Genera
Work Breakdown
Structure (WBS)
Project Office Anytime Online Cloud Projec
SECTION C
A) SUPPORT SYSTEMS
What sorts of support SYSTEMS are needed for project team members to ensure they have what
they need to provide quality outcomes on time?
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The support system that is needed bu the project team member is that there is adequate amount
of funds available for the entire project. Along with the availability of all the resources.
B) RECORD KEEPING
i) List what need to be recorded in a project.
The things that needs to be recorded in this particular project mainly includes the
following:
 The hardcopy of the designs
 The list of materials required
 The gathered RFPs
 The list of sub-contractors
 The proper schedule
II) Why is record keeping important to the project management?
Record keeping is important as this helps in measuring the progress of the project on a regular
basis. Besides this it also helps in knowing the causes for any kind of poor performance. The
established goals can be compared with the goals by means of the records kept. Highlights some
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of the important events in a project along with improving the efficiency of the team members.
Work is also made easy by documentation by focusing upon the details of the project.
C) MANAGING PROJECT FINANCES
What planning needs to be in place for managing the finances of a project include handling how
and when payments will be made to suppliers and others?
Funds are to be distributed accordingly by the project managers amongst the subcontractors so as
to complete the work as long as it gets fitted in the budget that is predetermined. Reallocation of
the funds is possible and this would be within the budget.
D) PROJECT REPORTS AND MONITORING
MILESTONES
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Table A - Milestones scheduled for achievement since last report and performance against
those milestones:
Milestone Target Date Actual Date Budget
Milestones form you project
schedule above.
Milestone target
date.
Actual date of
milestone
achievement or
proposed
achievement
Is the
milestone
within budget
or not
Planning and designing
Demolition
construction
Testing and commission
Clean up
GENERAL INFORMATION
The project that is the renovation of the kitchen needs an approval from the general contractors
or the project manager as well as from the customers who would be using the renovated kitchen.
Once a through review of the plan has been done, samples of the materials all the that are to be
used would be tracked by the project manager. This would only be completed after the customer
signs off officially.
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SECTION D
PROJECT COMPLETION
A Project Completion Report is normally distributed to all stakeholders as a means of
encapsulating everything that has occurred during the project and describing anything that could
be done better. This template is a useful format for a small to medium project – Complete the
report for your project assuming you have completed the project. (All parts to be completed)
Project Completion Report
Project title:
Project overview:
Project purpose:
Agreed changes to project objective
Project outcomes
Deliverable/
milestone
Budgeted
cost
(From your
budget)
Final cost Scheduled
date
(From your
milestones)
Final
completion
date
Planning and design $2,450
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Demolition $1000
Construction $24,200
Test and
commission
$850
Clean up $1,000
Turn over $500
Issues & risk summary: Summarise here the issues/risks that arose during the life
cycle of the project and what action was taken to resolve them.
Lessons learned: For each project milestone or phase, identify what worked, what
didn’t work and ways to improve the process the next time
Milestone What worked What didn’t
work
Ways to improve
Planning and
design
Planning’s are
made
NA Better planning
Demolition Demolition of the
old structures
NA Usage of better
demolition
equipment’s
Construction Testing the new NA Proper planning
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things included
Test and
commission
Testing the new
things included
NA Skilled employees
and better planning
Clean up Cleaning up of the
renovated kitchen
NA NA
Recommended improvements: future projects would be conducted with more
accuracy as this project helps in identification of the gaps in the process which
could be omitted in the projects that are to be conducted in future.
Project Sponsor: Bank Project Client:
HomeownerDate:
Project Manager: General Contractor Page 1 of 1
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