Project Management for University Event

This report discusses the project management plan, stakeholders concern, risk register, cost benefits analysis, time scale, and project execution challenges for launching an event in a university. It provides insights into the strategies and techniques used in project management and highlights the importance of effective communication and resource management. The report also emphasizes the need for clear goals, proper planning, and efficient decision-making to ensure the success of the project.

Project management 1

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY ..................................................................................................................................1
Project management plan.................................................................................................................1
Stakeholders concern..................................................................................................................1
Risk register................................................................................................................................4
Cost benefits analysis..................................................................................................................6
Time scale...................................................................................................................................7
Project execution challenges.......................................................................................................9
CONCLUSION .............................................................................................................................11
REFERENCES..............................................................................................................................12

INTRODUCTION
Project management is that kind of process which has been formed for application of
various process like skills, knowledge, methods and working experiences which has been
assisting over attaining standards goals and objectives within the required period of time. The
project is based over different practices that is planning, execution, controlling, monitoring with
implementation of various kinds of task and activities that has been planning, execution,
controlling, monitoring with implementation through various set of task and activities that has
been accomplish through target with much ease. Management of project that has been
completely dependent over various objectives and time line over which strategy with initiative
that is being applied in appropriate manner. Following report is being based over launching of an
event within a university for attracting of more students. Things that has been included in this
file is based on risk factors, project time line and stakeholder’s analysis is being covered as per
the report. In addition this has been including over cost and time benefits that has been faced in
execution and association with all challenges.
MAIN BODY
Project management plan
It is that kind of plan that has been formally represented with the documents that has been
forming which has been included with different undertaking which helps in carrying out project
over outlining goals, scope, budget, timeline and deliverable of project which is essential to
maintain record over track (Wang, Hu, N., Zuo and Rameezdeen, 2020). Vital prospects of a
project is for attaining of goals scope, budget, timeline and deliverable over project which is
more essential to maintain record. Vital prospects has been projecting for attaining of goals that
is better efficacy through managing and controlling association over cost along with goals in
better manner with efficiency through managing and controlling through association over cost
along with complex system which makes it more deprived. This event has been based upon
developing of technology that is better image with valuation of university that is being reflected
in the market through that more students is going to be attracted. Also different direction of
project management plan has been explained as follows:
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Stakeholders concern
These are those kind of individual or group of members which are having some interest
towards various specific project and is having direct impact on development with profile
generation of university and business (Obradović, Todorović and Bushuyev, 2018). It has been
affecting over objectives, actions and policies that has been developing for making profit which
is specific in manner. Stakeholder’s universities are donors, government, student, academic
faculties that has always work for betterment and programs within university. The stakeholder
analysis is also being more important and under this the adequate designing of project is
managed that is completely based on the set of actions that is taken by the other universities. As
from the analysis of stakeholder the interest level of all the individuals is considered and the
certain information is processed as accordingly. In context of University of bath the stakeholders
are as donors, teachers, students, directors and the other institution as well that is directly
associated with the success of university. The relationship and the interest in between the
different stakeholders are as described below as:
Stake
holder's
name
Reason stating their
Interest
Whether they are in or
against Against
What is done to
manage them
Students The student has always
shown better and higher
interest. According to
conduction of better image
and values of university that
is being processed over
helping in attracting more
customers with ability to
circulate more information
within market enhance.
The technological
advancement in an project
that is being produced
through favourable
ending of university that
makes prior growth and
development to be
achieved.
The students in
University of bath gets
students of university
which bath gets more
benefitted through
completion of project
possible.
Teachers Teacher has been higher
over interest and within this
The news that has been
way of teaching in
Teaching objectives
should be clear with
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makes more innovation
should be there with
innovation through
creativeness within study
material which makes
studies is processed
production which the
student is getting attracted
over studies through
activities.
more benefits over
attaining which has to
be linked through
attractiveness of
students.
Principal Principal of University of
bath has higher intensity
and have played better
responsibility under which
modifies all the changes
that helps to generate more
awareness within new
students. Thus tries to
convince and attract the
students by which they have
selected the university for
their studies.
It is a responsibility of
principal and they have
also inclined towards
effective completion of
project
(Martens and Carvalho,
2016).
The proposed project is
constraints in front of
principal and
furthermore, they have
make modification as
per the necessity.
Suppliers These individuals has been
received through
individuals that has been
received over certain
payment form university in
return of raw materials.
The suppliers shows more
concern and also shown
their favouritism within
the proposal of project.
The suppliers has
manage the
requirement of raw
material that are
supplied by them in
university by which
flexible advancement is
processed.
Contractors The contractors shows They has always shown They have worked to
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higher interest and with this
takes more commission as
per the furnished services.
their interest towards the
project management.
develop more chances
as by providing better
surround to the
university.
Government It is basically the source of
income that is received by
the government as from the
fair that is provided by the
university in terms of tax
rates.
The government shows
more interest as they have
gain much amount of
profit not only in terms of
revenue but also get the
higher skilled and
talented youth that make
positive change in
society.
The government has
collect all the required
information that is
based on the project as
under this educational
benefits are developed
that are in favour of
students growth.
Resource
Managers
The resource manager
ensure that better quality
input is processed within
the university. In this the
technological advancement
and improvement is
processed with better
perfection.
It provide more support to
the university and with
this higher studies are
promoted that also assist
better advancements.
It is managed within
the parallel connection
in between the manager
and university as with
the support of
interpersonal and
communication skills
(Heldman, 2018).
Risk register
It is that kind of technique that is being used for maintaining of overall record of
documents and parallel different with the association of risk that is being considered by effective
management. In the University of bath registration of risk is required to be measured for making
better assessment and meeting of objectives and goals to become more flexible.
Risk Risk Level(L/M/H) Likelihood of
events
Mitigation strategy
Financial risk: This is the Medium The functioning of Department of
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risk that is based over
generating of appropriate
fund which is being used for
generating of fund which is
used in advancement of
technological advancement
this event is
possible.
management of
University of bath has
been showing more
concernfor making
requirement and
objectives to be
fulfilled of an project.
Time scale of project- It is
being defined over
association within time
period which is being used
for managing standards that
has been organized to gain
outcomes with completion
of project (Galli, 2017)
.
High It has higher
certainty.
For managing of risk
management.
University has
developed strategic
plan and actions to
make success in given
period.
Unrealistic estimation of
cost: This is being linked
through amount which is
consumed in project
process.
Low It is improbable To manage or dealing
risk University of bath
is being ensured and
followed planning with
supportive alternative
and is related to
meeting with attaining
of secret.
Availability of project team: Medium It could be To dealing with risk.
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This is based on employees
by developing high skills
and talent helps in gaining
effectiveness. Advancement
of technology in university
has increase quality.
possible. University of bath is
being monitored and
analysed working
performance with
repetitive mode to
develop better
opportunities.
Technical risk: It is risked
which is faced by
University through
executing process.
Medium Liable
thoroughbred
This could be managed
through working with
addition equipment to
be used with repaired
equipment.
Cost benefits analysis
It is the process of university that takes decisions under which various values and
intangible benefits has been enhanced. University of bath uses it to gain cost benefits.
Cost analysis
University of bath has maintained the analysis of cost and in this allocate the costing into
the different components.
Cost Amount
Research and development 15000£
Marketing cost 8000£
Technological cost 13000£
Event host cost 15000£
Total 45000£
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To measure the different benefits of the project University of bath has followed certain
steps that assist to analyse the benefits that is as explained below as:
Distinguishing benefits: The University that has been trying for measuring of lot of
benefits to attain technology advancement. Event brings more positivity through various aspects
and image to be improved and going to make attraction of student to gain prominent outcome
(Bredillet, Tywoniak and Tootoonchy, 2018).
Execute welfare: This execute determination of various benefits and more profit is
gathered through strategic planning. University develop action plan give as follows:
 For gaining benefits according to event project is more valued and analyses with efficacy
for university of bath.in appropriate manner.
 Communication plan is designed by University of bath with aid to manage opportunities
in formalising aid to marginal profit.
Prolong performance: It is that aspect which is related over ending process in which
university of bath and aid for making improvement.
Time scale
This refers to scale of time under which University of bath takes some benefits accordi ng
to completion of project. In this management department takes initiative from project of 22 days
and plan 40 days with execution stage of 60 days to be consumed. Second phase should be of 25
days in association with execution a 32 days of control process and 10 days for closer.
Work Break down structure: It is the structure in which an project delivered is being
managed by using of dividing overall task with various slots.
Gantt Chart: It is that kind of chat that through graphical formulation is attaining of
association task and activities in given time period. It gives changes to be done in timely manner
with various activities and efficacy is attained from completion of project.
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8

Project execution challenges
Execution of challenges is helping for measuring and analysis of various difficulties that
changes amount of quality to pertain with project completion. Technology advancement is being
balanced by project manager (Bredillet, Tywoniak and Tootoonchy, 2018). University of bath
manger has to be focused to make profit and balance. Few issues is being faced by project
management department to find different individual with skills and talent. It also helps in making
flexibility in target goal. Some problem faced is mentioned by university according to execution
in described manner. Resource conflicts: Developing as per unavailability through required resources course
delay project process and effective management is required to work given to various team
members and information needed should be deficiency of resources in addressing task in
timely manner. Ineffective communication which can lead to conflicts: It is essential of all information
that is processed with clear and transparent way. As per such flow information is being
managed by attaining of effective result in described way. Ineffective communication
leads to generation of misunderstanding.
 No accountability: It is required that certain set of action is been taken by project
manager and enhancing liability with durability of project. This leads over enhancement
of productivity and profitability. Increased dependency among team members: For completing of task effective mode is
required with worker that is divided into various teams. It is done in making effective-
decision making through rate of achievement to get affected. More members get
dependent on one another and project completion easy. Difficulty in decision-making: Decision making is also impactful aspect with project
completion through different conflicts to be managed in association of team members on
random basis. University engages members that shares views and relative information to
improvised ending.
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 Placement of projects and its business objectives: This is issue which is not easy for
university for managing of working objectives to get disbursed through parallel
interference. This makes vanishing of team members to be motivated and worked with
efficacy.
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CONCLUSION
It can be concluded from the above report that management of project is being used for
managing and controlling success to develop certain project. Management is based over strategic
planning estimating change processed in timely way. In addition over mange project different
components is to be considered like stakeholders analysis, risk register, cost estimation and
execution challenges. Perfect balance is being maintaining through monitoring with various
stages of project.
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REFRENCES
Books and journals
Bredillet, C., Tywoniak, S. and Tootoonchy, M., 2018. Why and how do project management
offices change? A structural analysis approach. International Journal of Project
Management. 36(5). pp.744-761.
Bredillet, C., Tywoniak, S. and Tootoonchy, M., 2018. Why and how do project management
offices change? A structural analysis approach. International Journal of Project
Management. 36(5). pp.744-761.
Galli, B.J., 2017. Risk management in project environments: Reflection of the standard
process. The Journal of Modern Project Management. 5(2).
Martens, M.L. and Carvalho, M.M., 2016. The challenge of introducing sustainability into
project management function: multiple-case studies. Journal of Cleaner Production. 117.
pp.29-40.
Obradović, V., Todorović, M. and Bushuyev, S., 2018, September. Sustainability and Agility in
Project Management: Contradictory or Complementary?. In Conference on Computer
Science and Information Technologies (pp. 522-532). Springer, Cham.
Wang, Y., Hu, N., Zuo, J. and Rameezdeen, R., 2020. Project management personnel turnover in
public sector construction organizations in China. Journal of Management in
Engineering. 36(2). p.05019009.
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REFERENCES
Books and Journals
Akkermans and et. al., 2020. Crafting project managers’ careers: Integrating the fields of careers
and project management. Project management journal. 51(2). pp.135-153.
Bjorvatn, T. and Wald, A., 2018. Project complexity and team-level absorptive capacity as
drivers of project management performance. International Journal of Project
Management. 36(6). pp.876-888.
Brewer, J.L. and Dittman, K.C., 2018. Methods of IT project management. Purdue University
Press.
Daniel, P.A. and Daniel, C., 2018. Complexity, uncertainty and mental models: From a paradigm
of regulation to a paradigm of emergence in project management. International journal
of project management. 36(1). pp.184-197.
Farashah, A.D., Thomas, J. and Blomquist, T., 2019. Exploring the value of project management
certification in selection and recruiting. International Journal of Project Management.
37(1). pp.14-26.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley &
Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley
& Sons.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
LARSON, E.W. and GRAY, C.F., 2018. Project management: the managerial process.
McGraw-Hill.
Lee, C.Y. And et. al., 2018. Critical review of social network analysis applications in complex
project management. Journal of Management in Engineering. 34(2). p.04017061.
Lock, D., 2020. Project management. Routledge.
Rowe, S.F., 2020. Project management for small projects. Berrett-Koehler Publishers.
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