This article discusses the leadership style, tools and techniques, and types of power to be used by a project manager in a contemporary organization. It also explores the steps to alleviate challenges faced by the team.
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1 Table of Contents Introduction.................................................................................................................................................2 Leadership Style..........................................................................................................................................2 Tools and Techniques to be utilized as a Project Manager to impact the Team..........................................2 Type of Powers to be used to influence the Project Team..........................................................................3 Type of Power to be employed for motivating the Team Members for Collaborative Work......................3 Type of Power to be used to impact the Success of the Project..................................................................4 Description of the Steps to be adopted as Manager for Alleviating Challenges faced by the Team............4 Conclusion...................................................................................................................................................5 References...................................................................................................................................................6
2 Introduction J & J Furnishings Ltd. is an organization in Sydney in Australia established in 1965 for building and selling home furniture. It is planning to add a line of poolside and patio furniture, and it is expected that their average sales will increase. The top management of the company has realized that the company needs to upgrade its IT systems to increase its profits. So a project manager has been assigned for the project with 40 team members from different background, time zones, and experiences. The paper will choose a leadership style for the project manager and also tools and techniques to impact the team. It will also use Raven's six power bases for influencing and motivating the team members of project and impacting the success of project. Moreover, it will discuss the steps implemented by the manager for reducing the challenges faced by the team. Leadership Style Transformational leadership style can be suitable for the project manager to manage the team. This type of leader encourages the team members by being a role model for them and have a positive impact on the team. A transformational project manager emphasizes on the needs of the project above his interests and shows the ethical code of conduct and effective practices of work to manage the project team (Aga, Noorderhaven & Vallejo, 2016). A transformational project manager also connects rewards to the efforts of the team members so that it does not feel that they are money making machines for J & J Furnishings Ltd. In comparison to other leadership styles, this style of leadership motivates the project team to become creative and innovative in finishing their tasks. Freedom is provided to the team members to finish the tasks effectively and focus on the completion of the tasks rather than blaming the team members (Nkukwana & Terblanche, 2017). This leadership sale helps in promoting the leadership style through training and mentoring. Resources are provided to the team members to finish the tasks effectively by the leader (Chimhundu, 2016). Training sessions are organized to allow the team members for sharing their experiences and improving their working methods. Tools and Techniques to be utilized as a Project Manager to impact the Team Agile Project Management is a project management technique which suggests dividing the project tasks into small divisions utilizing adaptive strategy and constant improvement and foster
3 collaboration among team members to produce maximum values. Agile is being used in software development projects which are performed by the collaborative team (Chiu, Balkundi & Weinberg, 2017). The present project of J & J Furnishings Ltd. is an IT software and process expansion project. So, this technique will be suitable for the project of the company. Observation and conversation are one of the tools that can be utilized by the manager of the project to come close with the project team members (DuBois, Koch, Hanlon, Nyatuga & Kerr, 2015). By this process, he could engage with his team in managing any issues in a specific area and can solve them. Work Breakdown Structure (WBS) is a project management tool which is suitable for completing the project. It breaks the tasks into several manageable tasks which could be scheduled and assigned to the team members. Type of Powers to be used to influence the Project Team Referent Power can be employed by the project manager to impact the team of the project. This is the power of the manager of the project to impact the team members of the project due to the respect, recognition, and admiration of the team members with their project manager. The team member will follow their manager, and the manager can also utilize his position as a role model to influence every team members (Gaski, 2016). The project manager, with the help of this power, will model his behavior and show proper conduct to his team members. His position as a role model will influence the team members to be like the project manager and can encourage them to be committed towards the project. The obstacles can be reduced through effective collaboration and better work relations (Hornstein, 2015). Constant modeling of the behavior of the manager will reduce the counter-productive behavior within the team and its members (Siddique & Hussein, (2016). Type of Power to be employed for motivating the Team Members for Collaborative Work Reward power can be employed by the manager of the project to drive the members of the team for collaborative work. The project manager has the capability to reward the members of the team for their performances when they exceed the expectations. These rewards can be in the form of promotions, bonuses, more autonomy and responsibilities, praise, and recognition (Maqbool, Sudong, Manzoor & Rashid, 2017). The anticipation of the reward could encourage the team members for working harder in order to accomplish the reward.The reward can help for promoting loyalty inJ & J Furnishings, Ltd. If a team member is praised regularly for doing
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4 his work correctly, it will increase a sense of loyalty in comparison to that team member who is not praised (Mok, Shen, Yang & Li, 2017). If the reward is given only to a subset of team members, then it could build healthy competition among the other team members for achieving the reward. The reward can also improve the retention such as a team member can be financially rewarded to stay at the company. The project manager can promise to reward the whole team on the condition that they have to achieve the targets (Hoda & Murugesan, 2016). It will build a strong bond in the members of the team as all the members will strive to accomplish the common target. Type of Power to be used to impact the Success of the Project Expert power could be employed by the manager of the project to influence the success of the project. It is the power which the project manager owns that includes knowledge, expertise, and in-depth information about the project. Since the project manager has a high level of expertise, he can impact the members of the team to carry on the project with the help of respect and trust and make it successful (Yahaya & Ebrahim, 2016). These power and expertise are of great value for the project manager. Through this power, the team members will be more open for his guidance, as they would trust his leadership. It could decrease the conflict in the team and make the team to give a high-level performance. Expert power implies that the team would be naturally impacted by the expertise of the manager of the project. As an expert, the project manager will have power and reputation; he has the possibility to be invited in the vital decisions and meetings of the project. He can earn respect and trust from his team members and impact them to do a successful project. Description of the Steps to be adopted as Manager for Alleviating Challenges faced by the Team The steps to be taken for reducing the challenges faced by the team of the project are given below: Make a Focus Strategy -While handling the project of IT software and process expansion, the team members, project manager and the stakeholders will be involved in various tasks (Tabassi et al.,2016). They might not be sure of the project strategy and will carry on with undefined objectives. So to handle this challenge, the project manager, members of the team, and the
5 stakeholders need to focus on determining a focused execution plan for the project. The plan will help them to finish the project successfully with the help of the successful focused execution plan for the project (Moodley, Sutherland & Preterms, 2016). Establish Effective Communication- Effective communication is significant for the project manager, members of the team and the stakeholders. For establishing effective communication, the project manager must implement a single communication platform which could be accessed atanytimeandfromanywhere(Zhang,Cao&Wang,2018).Hecanadopteffective communication modes such as emails, text messages, or phone calls rather than organize for live meetings. Any notifications and updates related to the project such as schedule and any action plans must be conveyed through this single communication platform (Taucean, Tamasila & Negru-Strauti, 2016). This will help each team member and stakeholder to be in touch with every instruction and update about the project without any confusion of multiple communication platforms. Conclusion The paper has selected transformational leadership style for the project manager as well as tools and techniques to impact the team. It also employed Raven's six power bases for controlling and motivating the team members and impacting the success of the project. Moreover, it discussed the steps implemented by the manager for reducing the challenges faced by the team. Reward power referent power and expert power has been used as the power bases of Raven. Making a focus strategy and establishing effective communication can help the manager to reduce the challenges faced by the members of the team.
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