This document discusses the implementation of Lean Project Management methodologies in organizations. It explores the benefits of implementing Lean Project Management, such as maximizing value and minimizing waste. The document also highlights the critical success factors and steps to ensure successful implementation.
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Running head:LEAN PROJECT MANAGEMENT IMPLEMENTATION Lean Project Management Implementation Name of the Student Name of the University Author Note
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1LEAN PROJECT MANAGEMENT IMPLEMENTATION MEMORANDUM TO:[Insert Addressee] FROM:[Insert Sender] CC:[Insert Addressee] DATE:[Insert Date] SUBJECT:Lean Project Management Principles Implementation The concept of Lean Project management Implementation in a particular Project Management Consultancy is the way by which the entire focus of the organization is based not just on the ways by which the organization needs to complete a proper project but also the waysbywhichanorganizationfocusesentirelyonthewaysbywhichtheproject management procedure proposes ways to cut waste and at the same time focuses on the reduction of costs (Sunder, 2016). The lean manufacturing processes have been emphasized in order to proceed with the concepts of lean manufacturing that helps in providing an organization with all the proceeding of the progression of the project. There have been various reasons found for an organization to quit the Project Management Methodologies for the manufacturing of the projects and services and instead apply the methodologies for the Lean Project Management. It has also been found that there are various findings witnessed that have declared that the Lean Project management methods have been facing various benefits due to the implementation of the lean project management methodologies. Thus, it is required that organizations understand the utility of the lean project management and apply them in order to enjoy the benefits provided by the procedures, and at the same time it is also
2LEAN PROJECT MANAGEMENT IMPLEMENTATION required that the organization also understands the constraints of the implementation of the project management phases when Lean Methodologies are applied. Thus, this particular memorandum will approach why this organization needs to implement Lean Project Management Features within the organization to provide services or theproductstothecustomersandwhatwouldbetheproceduresforreviewingthe implications of the project to make sure that the Lean Project Management Methodology application is appropriate and all the risks associated are mitigated. KEY POINTS Initial reason for implementing LPM The production of the organization in providing the customers with the products and services has been aesthetically proper in the organization. It is not that the organization has not been able to cope up with the projects that it has been taking up to provide the customers with, however, it would further elevate the entire business process of the organization. There are various reasons that an organization can gain various benefits from the adaptation of lean project management methodologies (Babalola, Ibem & Ezema, 2018). The reasons why this particular organization needs to implement the lean project management methodologies needs to be justified for the memorandum as well. The primary or chief reason that Lean Project Management needs to be implemented within the organization is the maximization of the values and minimization of the wastage. Normally, it is found that the normal Project Management methodologies are often found to be creating delays in work or having problems while the project progression phases during which, random changes in requirements and the project phases create delays in work. Every delay within a project phase happens to be impacting negatively on the project and in this
3LEAN PROJECT MANAGEMENT IMPLEMENTATION way it would be better if the project management methodologies depended upon the lean project management methodologies for formulating the project processes (Tezel et al., 2015). This would only be formulated because the initial requirement of the project was created to add value to the business organization, which also has the potential to be not implemented. However,itwouldbebeneficialiftheLeanProjectManagementmethodologiesbe implemented, this is because it would be adding value to the business and all the issues within the project that can cause potential risk to the otherwise normal project management methodology. The reason why the organization would find it beneficialto implement the project management methodologies with lean methods is only to add more and more value to the business. This is regarding the ways by which the organizations have been handling the business process and the project management methodologies (Albliwi et al., 2017). The value in the business would only be implemented when the limited resources are utilized to produce the appropriate products and services to the customers. Although, the lean methodology has been first initiated from the shop or factory floors, it is not just a manufacturing technique but also a way by which both the production and the manufacturing phase, even the service provision phases can benefit from. The basic lean project management was first implemented with the help of taking inspiration from manufacturing processes from Toyota. These were inspired to manage a lot of things within an organisation to make sure that the project management is completed in the most feasible way possible. The ideologies that and maintained in a lean project management can be listed as follows: Muda:This is a Japanese term to depict the elimination of wastage. This is characterized by deploying of the resources in such a way that this just not only adds value to
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4LEAN PROJECT MANAGEMENT IMPLEMENTATION a project progression to deliver the benefits but also eliminates all the added waste that is generated from the deploying of resources. Muri:The Japanese term which translates to overburdening also can cause a lot of problems to the way in which an organisation handles its projects (Elias, 2016). This idea is removed from the project management in a lean procedure that reduces the stuffed staffing of employees and makes them much more productive under pressure and stress. The removal of waste products in this stage also reduces overburdening of the employees and helps them in delivering better results and respects the resources to be used. Mura:ThisJapanesetermforinconsistencyisreducedintheleanproject management way that helps in in maintaining consistency within a project and standardise the procedures within the project progression (Elias, 2016). Therefore, the Lean Project management Methodologies should be implemented withintheorganizationsothattheorganizationcanlookforwardtoimplementthe methodologies to make sure that the business utilizes the least amount of resources from the organization to provide the best possible products adhering to the requirements of the customers as well as the requirements of the organization as well. Benefits that can be gained by the various stakeholders in a project from implementing LPM The stakeholders within the organizations are the people that have the potential of being affected by the outcomes of the project. The stakeholders are identified to be the people involved directly or indirectly within the project (Anholon & Sano, 2016). This helps in identifying the people that are directly related to the project management and the people who have been directly related to the project who would be sponsoring or monitoring the project.
5LEAN PROJECT MANAGEMENT IMPLEMENTATION At the same time, the people who would be delivered the end product of the lean project management would be considered as one of the stakeholders as well. With the implementation of the Lean Project Management procedures within the organization, it is also kept in consideration to provide the best results of the project to the stakeholders as well, not just the customers who would be at the receiving end of the project. Any project implemented within the organization is not considered to be a successful one if the project outcome or even the project progression does not appeal or provide benefit to the project stakeholders (Dasig , 2017). This is why, it is required that the stakeholders also gain from the outcomes of the project and not just the customers would be enjoying the end product. With the addition of this lean project management within the organisation, following would be the benefits that the stakeholders would enjoy: Higher productivity:Any business executive and sponsors who have in investing in a particular project for an organisation automatically looks forward to a higher productivity rate utilising the resources that they are providing to the employees for the project. If the resourcesproducehugeamountofproduct,thatwouldbeanaddedbenefittothe stakeholders (Timans et al., 2016). Better efficiency:It always occurs that the lean project management implementation within an organisation produces a better efficient production of services for manufacturing of organisation specific products (Laureani & Antony, 2018). This is what initiates production of efficient requirements as per the organisation and the stakeholders demand from a particular organisation for the project. Higher quality:The sponsors of a project looking forward towards production of higher quality product in exchange of the facility that provide to the organisation. The finances that they are arranging for the project are given a better utilisation of the resources to
6LEAN PROJECT MANAGEMENT IMPLEMENTATION produce a much higher quality product and provide them (Bortolotti, Boscari & Danese, 2015). This is also not just for the sponsors but for the end users and other stakeholders as well since the production of higher quality product with obviously benefit the organisation fulfilling the requirements of the stakeholders. Higher profit margins:The executives within a project always look forward to the production of the manufacturing or services to be as per the requirements of the customers. The lean project management ensures that the project perfectly insurers the fulfilling of the customer requirements providing a much higher profit margin gained through customer satisfaction. Faster production and low inventory cost:The stakeholders are always looking forward to the production of higher quality products with the utilisation of the resources (Oakland & Marosszeky, 2017). It is possible that with the implementation of lean project management methodologies, the inventory costs be deducted, and at the same time the production happens at a much faster rate than usual. Critical Success Factors and the steps by which CSF proposition can be ensured The Critical Success Factors or CSF needs to be in placed within the consultancy organisation to achieve successful implementation of Lean Project Management. Applying in project management to organisations already existing project management features only enhances the success factors of the organisation in achieving their desired goals (Mkhaimer, Arafeh & Sakhrieh, 2017). Following would be a summarisation of the critical success factor that an organisation can achieve for implementing the lean project management programs so that the organisation can and bring about essential competitive advantages much more than its competitors in the market. The critical success factors would be the following:
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7LEAN PROJECT MANAGEMENT IMPLEMENTATION Committing essentially to the lean program:The practitioners and mostly of the opinion that the managerial commitment is primarily working as a critical success factor behind the lean project management. They tend to perceive the matter to be implementing success irrespective of the size of the organisation, their location or any other factor. It is however not enough that a manager leads from the office but also as to get involved within the project manufacturing right at the shop floor personally. This also involves the act of communication, which not only e is comments write the initial stage of the project planning and at the end of the project closure but goes on throughout the project progression phases. On the other hand, it can also be said that the critical success factor of lean project management is imbibed on the association of the entire project team of the organisation by committing to clean project progression. Training of the workforce:It is also important that the training and education of lean production is followed throughout to the entire workforce to make sure that the lean project management is engrossed within the employees. This acts as a critical success factor to the organisation. If the employees within the organisation are not aware of the knowledge that lean project management brings about there is no point that the plant body organisation would succeed with the implementation (Douglas, Douglas & Ochieng, 2015). It is the manager that is primarily required initially to be aware of the lean project management and its application, and then it is required that during the early stage of lean implementation the external consultancy firm or even the corporate resources within the organisation helps in building knowledge about lean project management. It can also be improved within the organisation that a benchmark is set to implement the lean and make the entire project team within the organisation be aware of the accumulated knowledge that would be considered for continuing the use of lean project management within the organisation.
8LEAN PROJECT MANAGEMENT IMPLEMENTATION Planning and following up:It is not this important to plan but also to follow up the plan is extremely important to add critical success factor to an organisation through the implementation of lean project management (Marodin & Saurin, 2015). The different steps of the plan should be engrossed with breaking down the entire plan into several levels. The clearly define performance target and its monitoring facilities make sure that the managers integrate the lean in everyday business. When the organisation learns to make it a part of the organisation rather than putting it on a separate project or a temporary project, then become successful and adds critical success factor to the organisation. Allocation of resources and sharing of the gains:It is required that resources are assisted towards the implementation of lean project management, so that critical success factors could be added to the organisation with its implementation. It is difficult when an organisation applies the lean project management within an organisation before making it knowledgeable for all the employees in the team (Irina et al., 2016). It is also important that a rewards and recognition scheme is implemented within the organisation so that the gain can be shared amongst all the employees that have been involved within the project. It is found that due to this rewards and recognition face the employees become motivated and they help in adding up of their skills to the lean project management, making the organisation gain much more. Using lean project management tools and methodologies:The usage of lean project management tools and methodologies adds a lot of critical success factor to the organisation as they help in the reduction of waste, problem solving, visualisation, continuous improvement, team concept, daily management, stream mapping, value addition and success. All these tools added to the organisation and effective and necessary for succeeding with the application of lean project management within the organisation.
9LEAN PROJECT MANAGEMENT IMPLEMENTATION Achievement of the LPM mind-set within the consultancy staff For implementing the lean project management, the consultancy staff needs to clarify their mind set in implementing the lean project management within the organisation and it is our duty to make sure that the organisation has a process of correctly implementing in project management within the organisation (Pham & Pham, 2017). This would be achieved by the coreprinciplesofimplementingtheleanprojectmanagementwiththehelpofthe consultancy staff as below: ď‚·Preparing the team for the change:Implementation of the lean project management in the organisation is obviously a change management procedure. This is because; the previous project management methodologies are getting replaced by the LPM procedures (Gutierrez-Gutierrez, De Leeuw & Dubbers, 2016). Therefore the staffs need to be made sure of the goal that your organisation is trying to achieve and motivate them to take on the change and carry on the journey with entire organisation. ď‚·Introduce the principles of lean project management:The people within the organisation including the employees need to be aware of the principles of lean project management and this is the responsibility of the consultancy staff to identify the need of educating the staff with the project management principles. ď‚·Visualise the value stream of the organisation:It is important that the consultancy staff understand what the organisation needs to increase the value of the organisation and at the same time deliver the same.
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10LEAN PROJECT MANAGEMENT IMPLEMENTATION Description of the training requirements for individual staff It is important that the lean project principles be chained to the individual staff in the organisation as well and for this the employees at all levels should go through the training procedures for learning lean principles. This can be deduced as follows: ď‚·The management team should first and foremost be made aware of the definition of lean principles throughout (Noori, 2015). The entire management team should gather around and talked about the areas where the lean project principles should be utilised for setting up a room for improvement and reducing the waste. ď‚·Themanagementprinciplesshouldbeassignedrulestosharethe responsibilityandimplementstrategiesaswellasdocumentingallthe processes and procedures that would be applied. ď‚·Ihe identification of waste should be done next to eliminate them from the organisationincludingoverproduction,non-value-addedprocesses, transportation, motion waste, inventory waste, waste of unsafe conditions, waste of defective products, searching waste, human energy waste and waste for unsafe conditions. ď‚·The Kaizen method should be adopted in this training procedure. This should engage the employees for actively taking part in the incremental development of the company in a regular basis. Therefore the culture of continuous improvement would be facilitated as a by-product of the lean principal implementation.
11LEAN PROJECT MANAGEMENT IMPLEMENTATION MethodtoassesswhentheconsultancyhassufficientlyadoptedtheLPM approach to be able to tender for government work It is not important that the lean project management principles is implemented within an organisation but there also needs to be methods developed for the entire process to assess the lean project management approaches with the help of consultancy to make sure that the organisation is able to tender for government work as well (Belhadi & Touriki, 2016). In most cases application of the six sigma approaches of lean project management is necessary to be implemented within an organisation, but it is more appropriate if the agile in project management is implemented within the project process setup of an organisation to make sure that the manufacturing errors are reduced at the least. This ensures the government metrics for large and small organisations in standardizing the review of implementation of lean project management and the outcomes of the project as well. When consultancy ensures that the agile project management strategy is implemented with the help of Six Sigma, it brings about more influence of the maintenance strategies by an organisation, not just by adding much more influential value of the project outcomes but also follows a standardization process. This enables the company to become eligible to tender for government affiliated works as well. Conclusion Therefore in conclusion it can be said that it is an appropriate strategy to implement the lean project management principles within the organisation. This is due to the fact that the organisation would only gain the benefits that are offered by the lean project management principles and this is confirmed in the entire memorandum through various aspects of the lean project management implementation. The memorandum has specified key points through which the lean project management can be implemented within the organisation and what
12LEAN PROJECT MANAGEMENT IMPLEMENTATION would be the outcomes. The key points of the entire memorandum included the initial reason for implementing lean project management, the benefits that the organisation can gain with the infiltration of various stakeholders in the project with implementation process, the critical success factors and the steps by which the critical success factor proposition can be insured, the achievement of the lean project management mind-set within the consultancy staff the description of the training requirements for individual staff and the method to assess when the consultancy has sufficiently adopted the lean project management approach to be able to tender for government work.
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