Manage Meetings

This homework assignment focuses on managing meetings effectively, covering aspects like creating a meeting agenda, developing a sample plan, considering time-frame and budget constraints, understanding organizational procedures and protocols, and defining the role and mode of communication. It also includes relevant references for further research.

MANAGE MEETINGS

Table of Contents
TASK 1............................................................................................................................................1
Meeting agenda...........................................................................................................................1
TASK 2............................................................................................................................................1
Sample plan.................................................................................................................................1
TASK 3............................................................................................................................................1
Information taken in account for time-frame and budget...........................................................1
TASK 4............................................................................................................................................2
Explicit and implicit organizational procedures and protocols...................................................2
TASK 5............................................................................................................................................2
Role and mode of communication..............................................................................................2
REFERENCES................................................................................................................................3

TASK 1
Meeting agenda
Purpose: Adjustment of roster for quiet session in restaurant.
Intended participants: Waiters and other staff members working in the restaurant.
Meeting would be conducted by the owner of restaurant. Participants needs to come
exactly on time in formal outfits (Nelson and et.al., 2018).
TASK 2
Sample plan
The steps involved in the sample plan in order to meet agenda are-
9:00 – 9:30 : A brief introduction relating to the agenda of meeting.
9:30 - 10:00 : Goals which would be achieved after rostering quiet session in restaurant.
10:00 – 10:30 : Strategies that can be used in order to achieve agenda.
10:30 – 11:00 : Open discussion in order to implement new idea to meet meeting objective.
TASK 3
Information taken in account for time-frame and budget
While conducting meeting, the chair person must manage the time and accordingly set
meeting. They need to keep in mind that meeting established should be of short period of
duration (Trey, Gantt and Marchessault, 2018). As long hours of gathering can force participants
to lose interest in meeting and the gathering might become unproductive for them. Budget should
be set by restaurant in a way which do not reduce their profit and aim of the meeting is also met.
They should develop a good budgeting and forecasting skills so that if any barrier comes in their
way, they are able to overcome it. Planning related to budget should also be done by chairperson
in order to manage financial position of restaurant more appropriately and it will also ensure the
feasibility of project plan.
TASK 4
Explicit and implicit organizational procedures and protocols
Policies and procedures is one of the most important part in meeting as it makes sure that
certain tasks are being completed in the gathering. The meeting established would be totally
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based on the legal requirements. Minutes of the meeting would be define to all the participants.
Agenda would also be made aware to the staff members of restaurants plus the meeting
conducted would not harm cultural sentiments of any individual seating in the gathering. Also,
no personal discussion would be held in the meeting (Policy and procedures for meetings, 2013).
Venue selected for the gathering would be safe and secure so that audience are being safe
from hazardous place or environment. Policies and procedures followed in the meeting will lay
emphasis on that all the participants' comes up with their views and opinion. So that agenda is
being achieved at early as possible (Mayor and Bangerter, 2015). It will also create a sense of
belongingness in the mind of participants. They will also allow to provide their feedback, so that
agenda of the meeting is being improvised. Policies will ensure that the meeting held is running
smooth without any chaos or problem. Also, the interest of the participants would also be
protected in the meeting.
TASK 5
Role and mode of communication
My role will be of chairperson, all the responsibilities related to meeting would be abided
by me. Mode of communication selected would be quiet formal, but every individual would be
given a chance to give their suggestion.
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REFERENCES
Books and Journals
Trey, B., Gantt, S.P. and Marchessault, C., 2018. Meetings that Work: Making Common Sense
“Common”. In SCT in Action (pp. 143-162). Routledge.
Mayor, E. and Bangerter, A., 2015. Managing perturbations during handover meetings: a joint
activity framework. Nursing open.2(3).pp.130-140.
Nelson, S.A. and et.al., Co Ltd, 2018. Managing Electronic Meetings Using Artificial
Intelligence and Meeting Rules Templates. U.S. Patent Application 15/290,855.
Online
Policy and procedures for meetings. 2013. [Online]. Available through
<https://www.skillmaker.edu.au/policy-and-procedures-for-meetings/>
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