Manage Meetings: Assignment
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Added on 2020-12-10
Manage Meetings: Assignment
Added on 2020-12-10
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MANAGE MEETINGS
TABLE OF CONTENTSSECTION: A....................................................................................................................................1Describe how meetings should be carried out........................................................................1Prepare an agenda...................................................................................................................1Conduct a meeting..................................................................................................................2Numerical information in relation to time frames and budgets .............................................2Impact of explicit and implicit organisational procedures and protocols...............................2Plan for evaluating time constraints.......................................................................................2SECTION: B....................................................................................................................................2Define the following meeting terms.......................................................................................2Responsibilities of the chairperson.........................................................................................2Examples of meeting types or formats...................................................................................3Locate organisational procedures and policies regarding meetings? What format should beused to complete minutes?......................................................................................................3SECTION: C....................................................................................................................................3Conduct both a formal and informal meeting.........................................................................3
ACTIVITY 1A. Factors that need to be considered while designing agenda for meetingVarious factors should be kept in mind while preparing the agenda for meeting. Forassembly to be successful the two component which should be considered are:Designating a clear objective: A clear goal reflects the intention for gathering whichmay include making decisions, developing ideas, discussing reports, communicating data orimplementing plans. Venue, date and time of meeting should be clearly mentioned on document.Target of assembly should be according to strategic plans and policies implemented by company.Managers should avoid making use of more than one agenda in a meeting.Inviting the appropriate people: Managers should be involved in inviting only thoseindividuals or group who are essential for achieving the goals of meeting. This process helpscompany in reducing wastage of time and increasing efficiency of gathering (Guide, 2014).People should also be provided with appropriate roles and agenda that can help them inachieving their target. Organisation should be in practice of putting right people at right job. B. Different types of meetings Information sharing meeting: This meeting has an objective to make their employeesupdated about project, progress and challenges. For example, managers discussing informationrelated to policies and procedures of company to workers. Decision making meeting: In this gathering individuals come together to make adecision regarding particular problem or situation. For instance, open discussion or brainstorming by workers can help organisation in making more appropriate decision. Problem-solving meeting: This type of meetings is conducted to find out specificsolution to problems. For instance, employees discussing about threat and opportunities whichcan help company in knowing their strengths, ultimately results in solving problems. C. Identifying participants in an upcoming meetingParticipants who can be included in meeting should have sufficient knowledge aboutproblem, proper skills and talent, appropriate set of behaviour and values (Bonar, 2015). Personwho may attend assembly van be introducer which provides details about the task assigned tothem. Meeting convener should also be invited who will ensure gathering follows proper rulesand policies and rover who will suggest the theme of gathering. For example, action like sending
proper invitation via email or phone, finding appropriate place, well-defined planning can bedone by managers for making right people participate in meeting. 3
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