Manage Meetings: Requirements, Agendas, and Tools | Desklib

This guide from Desklib covers everything you need to know about managing meetings effectively. It includes details on meeting requirements, agendas, and tools, as well as tips for conducting digital meetings and using video conferencing tools. The guide is suitable for anyone who needs to organize or participate in meetings, and covers topics such as meeting objectives, success criteria, and action items. Course code, course name, and college/university are not mentioned.

manage meetings
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TABLE OF CONTENT
MEETING 1....................................................................................................................................3
MEETING 2..................................................................................................................................10
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MEETING 1
3

Meeting Requirements
Form -Meeting 1
Chairperson Helen Feron
Department Game development office
Meeting name Game to be..
Meeting details
Date 05/12/21
Location Sydney
Meeting format
Purpose The purpose behind this meeting is to
understand the requirement of new
game and formulating various strategies
for the game development.
High-level
Agenda
Agenda is to designed game named
scrabble
Participants Internal
Product development manager (gareth singh)
Product development officer (bolo carstairs)
Online game development officer (Helem fearon)
And all other game developers
External
audience
gamers
YouTubers
Game developers
Speakers Game developers
Video or
teleconference
requirements
Display
High resolution webcam
Fast internet
4

Meeting Requirements
Form -Meeting 1
Video conferencing tools and system
software
High resolution screen
Supporting materials
Pre-reading
Meeting
documentation
Memorandum
Meeting agenda
Meeting minutes
Equipment
requirements
Projector
Computer with internet
microphone
Speaker phone
smartphone
Digital equipment
Other requirements
Special needs of
attendees
Chair
Table and bench
Food and beverage
snacks
Other organizational
requirements for
conducting digital
meetings
Strong digital technology is one of the
most important thing.
Agenda which include planning of
strategies to conduct meeting.
Back up is in case there is any
uncertainty.
Applicable
conventions for
Protocol: protocol is one the most
required thing in meeting.
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Meeting Requirements
Form -Meeting 1
conducting digital
meetings
Minutes: minutes are note which will
become convention for conducting
digital meeting.
Legal and ethical
requirements for
conducting digital
meetings
Legal requirement may include:
Set of standards
policy
confidentiality
accountability
Ethical requirement may include:
honesty
integrity
respect
ethics
Other specific
requirements
Food and beverage
Shade area
Conference room
Quite place
Meeting agenda – Meeting 1
DATE: 05/12/21 MEETIN
G TITLE:
Game to be...
TIME: 12:00:00 ATTENDEES: Gareth Singh
Bob Carstairs
helen Fearon
game developers
gamer
Technician team
Management team
LOCATION: Sydney
CHAIR: Helena
Feron
MINUTE-TAKER: Bob
Carstairs
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Board of direct
Staff member
Meeting preparation
PLEASE READ: Requirement
PLEASE
BRING:
Bring some of the important equipment with you if
necessarily required in the process.
Bring notepad and pen to note important point.
Digital equipment such as laptop and other devises.
Meeting structure
ITEM TOPIC PRESENTER D
U
R
A
T
I
O
N
1 Open meeting purpose
This meeting is an open meeting to
get the idea and thoughts of the
chairperson and attendee. The
purpose behind this meeting is to
deliver idea in front of people of
business organization.
Tim Davis
2 Objective of meeting
Objectives of this meeting is to get
the valuable idea and thought s of
the chairperson and all other
attendee.
Another objectives are to discuss
the topic for which this meeting is
Gareth Singh
7

ITEM TOPIC PRESENTER D
U
R
A
T
I
O
N
been conducted, the purpose of the
meeting to get the plan to develop
online game.
There are certain other objectives
such as:
Program objectives: this will cover
all the important part such as
resources, raw material, place, unit
and sales.
Budget objectives: this is been
conduct to clear the idea of budget
in the process of developing game.
Budget and other financial
consideration need to be
completed.
3 Success criteria:
Is this plan of developing new
online game will survive the market
or not, identification of success
criteria is very important.
Bob Carstairs
4 Budget:
Budget play vital role in every plan
which an organization make, this
meeting is been conducted to
understand the requirement of
budget in game development.
Finance team
5 Action:
Action need to be taken in the
process of developing game, there
are certain actions which need to
be taken in the process such as:
Peter Lewis
8

ITEM TOPIC PRESENTER D
U
R
A
T
I
O
N
Identification of resource required
in the process.
6 Agenda items
1 Information
2 Action item
3 Topic discussion
4
5
7 Any other business
Local game selling store
Local store
malls
Interested
8 Arrange next meeting Chair
9 Close meeting Chair
Email to Attendees – Meeting 1
To:@adeptowl.com.au
Cc:helen fearon
Bcc:gareth singh
Subject: game development
Date email is sent:
Attachments:
This email is to inform attendee to join the meeting which is conducted to
discuss new game development plan and your participation will help in
the development of the strategies required in the process of game
development. Every attendee need to actively participate in this meeting.
Thanks
9

regards
MEETING 2
Meeting Requirements Form – Meeting 2
Chairperson Tim Davis
Department All department
Meeting
name
Betterment of virtual meeting
Meeting
platform
Virtual platform
Meeting details
Date 05/12/2021 Time 12:00
Location Sydney Budget $1000
Meeting format
Purpose The purpose of this meeting is to demonstrate the
betterment of virtual meeting.
High-level
Agenda
Agenda behind conducting this meeting is to
improve overall performance of meeting.
Participants Internal
CEO
General manager
operation
Product development
manager
Distribution manager
Manufacturing manger
Sale manager
External
Distributors
Suppliers
Shop owner
User
Other department
Other
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Meeting Requirements Form – Meeting 2
Finance manager
Office administrator
Product development
officer
Distribution team
Production team
Sales & marketing team
It officer
Admin team
Online game
development officer
Data and digital
marketer
Game developer
Speakers Tim Davis
Video or
teleconferen
ce
requirement
s
Projector
Display screen
Laptop
Computer
HDMI cables
High speed internet
Wifi connection
IT support
Tools and technology
Supporting materials
Pre-reading Support team
Meeting Letters
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Meeting Requirements Form – Meeting 2
documentati
on
Memorandum
Meeting agenda
Meeting minute
Communication
All written documents
Equipment
requirement
s
HD screen
Clear display
Speaker
Microphone
Telephone
Smartphone
Other requirements
Special
needs of
attendees
Food and beverage
Table and chair
Notepad and slip pad
Pen and pencil
Other
organisation
al
requirement
s for
conducting
meetings
Conference room
Practice room
Meeting room
Lighting and decoration
Safety and security
Technical support team
Technician
Documents of organization
Applicable
conventions
for
conducting
Privacy policy
Formal structure
Safety structure
Safe web page
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Meeting Requirements Form – Meeting 2
digital
meetings
Safe digital platform
Private digital platform
Legal and
ethical
requirement
s for
conducting
digital
meetings
Legal requirement include:
Ordinance
Set standard
Privacy concern
Rules and regulation
Ethical requirement include:
Honesty
Manners
Discipline
Integrity
Respect
Confidentiality
Accountability
Other
specific
requirement
s
Water and drinks
Code of conduct
Dress code
ITEM TOPIC PRESENTER DURATIO
N
1 Presentation:
This presentation include starting
of the meeting, the presenter or
the speaker need to start topic by
expressing and addressing
audience and attendee.
Chair
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ITEM TOPIC PRESENTER DURATIO
N
2 Objective of meeting
The overall objective of this
meeting is to talk about the
betterment of virtual meeting.
There are various other small
objective of this meeting such as:
Problem solving: the other
objective of this meeting is to
solve the problem that arise in
the meeting, this meeting is been
conducted to solve the problem
such as problem of poor
connection, inactive attendee and
other problem which need to be
discussed in this meeting.
Betterment: after the
identification of problem and
issue the next objective is to
provide solution for the
betterment of various meeting
which will be conducted soon on
digital platform.
Chair
3 Success criteria:
The success criteria of this
meeting is high, this meeting
target the weak point which occur
in the virtual and digital platform.
This meeting solve half of the
problem faced in the meeting.
Chair
4 Approve minutes of the previous
meeting:
In previous meeting, there are
certain minutes and notes which
highlight the problem in the
meeting.
Chair
5 Action: Chair
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ITEM TOPIC PRESENTER DURATIO
N
Action need to be taken in the
betterment of the meeting. These
action may include such as:
More budget: budget mean to
purchase more better equipment
such as laptop, computer,
projector and other necessary
equipment.
Better equipment: to remove old
equipment with new one is best
action to be taken after the
failure of meeting due to
technical issue. Action to be
taken to buy new latest and
fastest technology.
6 Agenda items
1 Informational: informational is
to present the presentation.
2 Discussion topic: discussion
topic means the main body for
which the meeting is been
conducted.
3 Action item: action item are
status or update of the
meeting.
4
5
7 Any other business Interested
parties
8 Arrange next meeting Chair
9 Close meeting Chair
15

Email to Attendees– Meeting 2
To: @adeptowl.com.au
Cc: Tim Devis
Bcc: Adept Owl Games Company
Subject: the betterment of virtual meeting
Date email is sent:
Attachments:
This mail is to inform attendee to actively join the meeting
which is been conducted on given date, this meeting is been
conducted to discuss on the topic the betterment of virtual
meeting.
Thanks
regards
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