Manage Project HRM

This study material covers topics such as project organization structure, staff management plan, human resource methods, and tools. It also includes information on team building, performance evaluation, conflict resolution, and disbanding a team.

Running head: MANAGE PROJECT HRM
Manage Project HRM
Name of the Student:
Student ID:
Name of the University:
Author’s note:

Activity 1B
1) What is a project organisation structure and what is it used for?
Answer: The project organization structure helps in identifying the process of managing
and controlling the project along with the person in responsible for the management and
control.
It is used for developing the idea for identifying the roles and responsibilities of the
project and understanding which of the team members should be consulted for decision
making.
2) What is workplace bargaining? Describe the process?
Answer: Workplace bargaining is a process deployed for the negotiation of the employers
and employee with aim for deploying into enterprise agreement.
The bargaining process includes,
Step 1: Right to employee bargaining representative
Step 2: Representative should work in good faith
Step 3: Defining some specific terms for bargaining
Step 4: Voting process for improving the agreement
3) Draw a diagram to represent project organisation structure?
Answer:

Project Sponsor
Project Director
Project Manager
Planner Planner Planner
Committee Member Committee Member
Activity 1C
1) What would a staff management plan include?
Answer: The staff management plan would be developed for planning human resource
requirements for handling out project outputs and it would include the resources required
for the project, time of resource requirement, acquisition of resources, and utilization of
the resources for the project.
2) When plaining the attainment of staff what questions should you ask yourself?
Answer: While plaining the attainment of staff, we need to ask ourselves the following
questions,
a. Should internal or external procurement of the staff be followed?
b. Should the team members be dispersed or be allowed to work together at a single
location?
c. Can the human resource department be used for assistance?
3) What is an output?

Answer: An output in project can be understood by the term ‘put out’ which symbolizes
the deliverable (or final deliverable) for the project. The project initiation document
shows the final output of the project.
4) Create a chart that allocates the tasks to be completed to specific people working on the
project?
Answer:
Tasks to be
completed
Project
Stage
Project
Manager
Team
member one
Team Member
two
Specialist
HR obtainment 1
Research and
Collection
2
Advertising 3
Documentation 4
Scanning 5
Saving documents 6
Activity 1D
1) What can you use human resource methods, techniques and tools for?
Answer: The human resource methods, techniques, and tools would be helpful for
integrating the alignment of the works and forming the listing of the improved work
development. The methods, techniques, and tools would be utilized with the formation of
the successive usage of the resources, effectively communicating with them, and
completion of the work assigned.
2) Choose a tool or technique and explain how you can use it to support or encourage the
performance of personnel
Answer: Human Resource Management tool ‘Develop Strategies for learning and
development’ would be helpful to support or encourage the performance of personnel.
The strategies for learning and development of the personnel would be helpful for
ensuring that the personnel would be employ the management of the successive work
alignment and development.
3) What does your performance policy cover?

Answer: The performance policy would involve the process of managing the
performance of the personnel for achievement of the project success.
Activity 2A
1) Why is it important to give clear role descriptions?
Answer: Clear role descriptions would help in ensuring that the project team members
would understand their role. The work they are required to undertake and the overall
performance approval would be clearly conveyed to the team members.
2) What should you include in project role descriptions?
Answer: The project role descriptions would include the authority levels, position
descriptions, individual performance evaluation factors, responsibility matrix, team
responsibilities, task responsibilities, role definitions, project skills matrix, and training
plans.
3) Create a job description template?
Answer:
<<Company Logo>>
<Company Name>
<<Address Line1>>
<<Address Line2>>
<<State>>
Title <<Please Enter>>
Reporting Authority <<Please Enter>>
Authority Level <<Please Enter>>
Position Description <<Please Enter>>
Performance Measurement Criteria <<Please Enter>>
Project Responsibility Matrix <<Please Enter>>
Project Team Responsibilities <<Please Enter>>
Role Definitions <<Please Enter>>

Task Responsibilities <<Please Enter>>
Project Skill Matrix <<Please Enter>>
Training Manuals <<Please Enter>>
Sign off <<Please Enter>>
Activity 2B
1) How can you ascertain any gaps in your workforce skills or knowledge that could be
rectified by additional training?
Answer: The additional training would include the self-assessment, action learning sets,
coaching and monitoring, performance feedback, team building, on job training, and
external training. It would help in overall description of the works and the improvement
of the gaps in workforce skills or knowledge for the staffs.
2) What are the benefits of team building and group activities?
Answer: The team building and group activities would be helpful for the deployment of
the successful workforce alignment and simplification of the innovative work alignment.
The benefits of team building and group activities are,
 Division of the work among the team
 Support of the other members for completion of the works
 Alignment of the successful work alignment and completion
Activity 2C
1) What will your criteria for measuring individuals’ performance relate to?
Answer: The criteria for measuring individuals’ performance would relate to time taken
for the completion of the task, attendance, end results, and following individual
performance.
2) Create a document to assess criteria?
Answer:
Name of the Individual <<Please Enter>>

Title <<Please Enter>>
Role <<Please Enter>>
Criteria for Evaluation
Punctuality Always Sometimes Never
Correct and prepared Always Sometimes Never
Abide by Health and Safety Issues Always Sometimes Never
Follow the Legislation and code of ethics Always Sometimes Never
Standard work maintenance Always Sometimes Never
3) What is a root cause analysis and how can it help you?
Answer: Root cause analysis is the process for defining the main cause of the problem
and evaluating it. The identified cause is the root cause can be defined by analysing the
severity of the cause for formation of the problem.
It would help in pin pointing the main causes of the problem and which can result in
forming the major alignment of the operations. We can develop contingency planning for
the cause and result in listing the operations.
Activity 3A
1) How can you encourage team members to identify ways to improve?
Answer: Motivating project team for improving their performance can be done by
meetings, one-to-one sessions, drop-in sessions, brainstorming sessions, and suggestion
boxes.
2) Give some examples of strategies to motivate the team?
Answer: Some examples for motivation the team include the following strategies,
a. Training employee staffs
b. Constructive Criticism
c. Rewards and Recognition
d. Staff Progression

Activity 3B
1) What influences can an organisation have on morale?
Answer: The organization and their strategies can either motivate the personnel for
improving their performance or result in making the personnel demotivated for
performing and working.
2) Create a template for remedial action?
Answer:
Issue level Area Finding Remedial
action
Time Frame
Critical Hours worked Working hours
less than
expected
resulting in low
productivity
Efficiency
improvement
5 months
Major Communication
Issue
Lower staff
would not get
the opportunity
to convey their
problems to the
managers
Meeting and
on-to-one
session
4 months
Concern Health and
Safety
Sickness due to
unhygienic
activities
WHS policies
must be
incorporate
2 months
Activity 3C
1) What are interpersonal skills and how are they useful?

Answer: Effective communication with the other staffs can be termed as good
interpersonal skills. It would help in conveying the right information at the right time for
the users.
2) What is counselling and what can it help with?
Answer: Counselling would help in dealing with the issues by using one-to-one
communication. It would help in dealing with any personal problems of the staff by
talking with them privately.
3) Why do conflicts occur?
Answer: Conflicts occur when there is difference in opinion among the team members
working together.
4) What does dispute resolution process involve?
Answer: Dispute resolution process involves the policies and procedures, industry
agreements, and legislations.
Activity 3D
1) What is the difference between inter-project and intra-Project resource conflict?
Answer: Inter-project occur between two or more groups with the concept of superior
qualifications and experience. Intra-project occur among the same team members with
the concept of superior qualifications and experience on any activity of the project.
2) Describe five different types of conflict?
Answer:
Superiority: Occur between two or more groups with the concept of superior
qualifications and experience
Vulnerability: Occurs when there is inferiority complex among any member of the
project team
Tasks Conflicts: Difference in opinion leads to this type of conflict
Personal Conflicts: Resulted due to the personalities clash between the members
Knowledge Sharing Conflicts: Poor Communication result in this type of conflict
3) What general principles can you use to deal with conflict?

Answer: Listening to both the parties, treating them equally, and avoiding agreement to
disagree the resolution
Activity 4A
1) What does disbanding a team mean and what does it help you to do?
Answer: Disbanding the team is similar to de-briefing and it helps in recognizing the
efforts of the team members, learning from the achieved, and looking forward in future.
2) How can you decide which team members to retain?
Answer: Recognizing the efforts of the team members helps in identifying the team
members to retain.
Activity 4B
1) How can you identify human resource issues?
Answer: Human resources are the key personnel required for the completion of the
project by executing the works provided to them. It would allow the deployment of the
innovative work alignment.
2) How can you be concise?
Answer: The analysis of the skills and experience of the human resources we can be sure
of the selection.
3) How can you remain objective?
Answer: Job description can be used for remaining objective towards selection.
4) What are your organisation’s requirements for documentation?
Answer: Following appropriate format, short and to the point contents are some of the
factors for the documentation process.