Manage Project Human Resources - BSBPMG534

This task requires developing a WBS and project HR plan for a project to open a new campus in Sydney. The project includes finding premises, obtaining necessary permits, sourcing architect and building company, sourcing and buying furniture and equipment, and liaising with the architect and building company. The project steering committee is composed of Mr Eli Brown, Mr Leonard Black, and Academic Manager Jacob Graham. The project sponsor is Taylor Varin. The task requires identifying resource requirements, matching skills and knowledge of individuals and groups with project tasks, allocating personnel to the project, supporting performance of personnel using HRM methods and tools, defining and communicating clear project role descriptions to organisational personnel, and planning training and development of project team members.

Assessment
Task 2
Manage project human
resources
BSBPMG534

------OFFICE USE ONLY-----
For Trainer and Assessor to complete:
◻ Student requested reasonable adjustment for the assessment
Marking Sheet
Completed successfully
Did the student satisfactorily:
Comments
Y
N
DNS
The student has satisfactorily
completed and submitted the
following:
 WBS in Task 2.1A
 Project HR plan in Task 2.1B
 Email to project team, project
sponsor and project steering
committee in Task 2.1C
 List of project tasks for the eventin
Task 2.2A
 Project HR Plan for the event in
Task 2.2A
 Email to the marketing team and
project sponsor in Task 2.2B
☐ ☐ ☐

Marking Sheet
Completed successfully
Did the student satisfactorily:
Comments
Y
N
DNS
Demonstrated ability to:
 Identify resource requirements for
each project task
This is evidenced by:
 WBS in Task 2.1A
 Project HR plan in Task 2.1B
 WBS in Task 2.1A
 Project HR plan in Task 2.1B
☐ ☐ ☐
Demonstrated ability to:
 Match skills and knowledge of
individuals and groups with project
tasks
 Allocate personnel to the project
according to planned work outputs
and project timeline
 Support performance of personnel
using human resources
management (HRM) methods and
tools when planning
 Plan training and development of
project team members
This is evidenced by:
 Project HR plan in Task 2.1B
 Project HR Plan for the event in
Task 2.2A
☐ ☐ ☐
Demonstrated ability to:
 Define and communicate clear
project role descriptions to
organisational personnel
This is evidenced by:
 Email to project team, project
sponsor and project steering
committee in Task 2.1C
 Email to the marketing team and
project sponsor in Task 2.2B
☐ ☐ ☐
When collaborating with the group,
the student has actively participated
in group work with a substantial
contribution that can be assessed
individually for all the requirements of
☐ ☐ ☐

Marking Sheet
Completed successfully
Did the student satisfactorily:
Comments
Y
N
DNS
this task.
Task Outcome: Satisfactory ☐Not Yet Satisfactory ☐
Student Name:
Assessor Name:
Assessor Signature:
Date:
Table of Content
Student Declaration...........................................................................................................................................2
Task 2 – Plan project human resources...............................................................6
Task 2.1 Plan project human resources...............................................................................................10
Task 2.2 Case Study..........................................................................................................................................15
References.............................................................................................................................................................19

Task 2 – Plan project human resources
Task summary and instructions
What is this
assessment task
about?
Refer to and read the documents saved in a separate folder:
 MMI company profile and project task
 Policies and Procedures
You have been recently engaged by XYZ Pty Ltd trading as
MMI as a Project Manager (PM) to develop and implement
a project to open a new campus in Sydney (refer to MMI
strategic objectives).
 The Board of Directors (BoD) has allocated 3 million
dollars to the project.
 Project duration: 1 year.
 You can employe four new staff members to be part of
the project team for its duration. Source the rest of the
project team from existing MMI personnel (flexible work
arrangements will be needed)
The project includes:
 Finding premises in Sydney CBD ( 800-1000 square
metres, onsite parking for staff, natural light)
Ideally, there will be enough room for 5-7 classes, one
meeting room, one computer lab, 1 x student kitchen,
student lounge, 1 x staff kitchen, three offices for staff,
toilet facilities
 Rent the premise
 Obtain necessary permits
 Source architect and building company
 Source and buy furniture and equipment
 Liaise with the architect and building company
The project steering committee is composed of:

Task summary and instructions
 Mr Eli Brown – Non-executive Director
 Mr Leonard Black - CFO
 Academic Manager (Jacob Graham)
The project sponsor is Taylor Varin (Client Service
Manager), played by the trainer and assessor.
You will have to:
 Determine the project requirements
 Work in collaboration with pertinent stakeholders
 Scope the project
 Cost and resource the project
 Develop the project plan
 Execute the project
 Finalise the project
Each unit covered in your Diploma of Project Management
will address a part of the project:
 Scope
 Time
 Quality
 Cost
 Human Resources
 Information system and communication
 Risk
 Project Integration
 Communicate with influence
 Facilitate continuous improvement in project work
 Develop project workplace policy and procedures for
sustainability
 Lead and manage project team effectiveness
BSBPMG534 addresses project human resources.
Having a clear vision of the project and its structure will help
you plan and implement it in simulated work conditions.
Your trainer and assessor will provide support and
mentorship in the role of Project Sponsor (PS).
You will work in a project team of max four students. You will
both lead the team and be a part of it to experience different

Task summary and instructions
project roles in the simulated work environment, project
manager being the main one.
Take turns playing the role of PM when the task requires
project team collaboration. The trainer and assessor will
observe project work and provide feedback on the Marking
Sheet.
Form or join a project team (3-4 students in the team).
Document the name of the students in the table below:
Student Name
Student Name
Student Name
Student Name
You will collaborate with the project team in a simulated
work environment to carry out the responsibility of your role
as a PM relevant to human resource management.
Although you will lead and collaborate with the project team,
your assessment's work must be individual, and it will be
marked as such.
Please note that the performance evidence for this unit of
competency requires you to demonstrate the ability to
manage project human resources on at least two occasions.
This assessment has been designed to meet that
requirement.
This task comprises of the following assessment methods:
o Product-based ☒
o Direct observation of Role-Play ☐
o Case Study ☒
o Other (specify) ☐
It has been designed to evaluate your ability to/competency
in:
 Identify resource requirements for each project task
 Match skills and knowledge of individuals and groups with
project tasks
 Allocate personnel to the project according to planned
work outputs and project timeline
 Support performance of personnel using human resources
management (HRM) methods and tools when planning
 Define and communicate clear project role descriptions to

Task summary and instructions
organisational personnel
 Plan training and development of project team members
Your assessor will be looking for demonstrated evidence of
your competency in the above.
You are required to address the following:
 Task 2.1 Plan project human resources
o Develop a WBS for the project
o Develop a project HR plan
o Communicate project roles
 Task 2.2 Case Study
o Develop an HR plan for an event
o Communicate project roles for the event
Although the assessment requires group collaboration to
simulate a work environment, the assessment submission is
individual, and it will be marked as such.
What do I need to
do to complete this
task satisfactorily?
 submit the completed assessment tasks, according to
instructions,
 complete the tasks with sufficient detail and present them
in a professional manner,
 use your own words and reference sources appropriately,
 meet the word count where required,
 use the scenario provided,
 use the templates provided where required,
 for your performance to be deemed satisfactory in this
assessment task you must satisfactorily address all of the
assessment criteria,
 if part of this task is not satisfactorily completed you will
be asked to complete further assessment to demonstrate
satisfactory performance.
Specifications You must deliver/participate in:
 Consult with the project sponsor and the project team
when working on the project HR plan
You must submit to GOALS
 WBS
 Project HR plan

Task summary and instructions
 Email to project team, project sponsor and project
steering committee
 List of project tasks for the event
 Project HR Plan for the event
 Email to the marketing team and project sponsor
Resources and
equipment
• Computer with Internet access
• Access to Microsoft Office suites or similar software
• Learning material
• Scenario for assessment as provided
• Appendices as provided
• Relevant policies and procedures as provided
• Templates as provided
Re-submission
opportunities
You will be provided feedback on your performance by the
Assessor. The feedback will indicate if you have satisfactorily
addressed the requirements of each part of this task. If any
parts of the task are not satisfactorily completed, the
assessor will explain why, and provide you written feedback
along with guidance on what you must undertake to
demonstrate satisfactory performance. Re-assessment
attempt(s) will be arranged at a later time and date. You
have the right to appeal the outcome of assessment
decisions if you feel that you have been dealt with unfairly or
have other appropriate grounds for an appeal. You are
encouraged to consult with the assessor prior to attempting
this task if you do not understand any part of this task or if
you have any learning issues or needs that may hinder you
when attempting any part of the assessment.
Complete the following activities:
Task 2.1 Plan project human resources
Read the scenario for assessment and consult with the project team, considering input
and feedback from the project team when completing this task.
Consult with the project sponsor (played by the trainer and assessor in the simulated
work environment) and the project team as needed.
A) Work Breakdown Structure (WBS)

Develop a Work Breakdown Structure to set out the project organisation and
structure. This will help you align individual and group competencies with project
tasks.
You can develop the WBS as a chart or as a list; it can be by function or by project
phase.
Copy and paste your WBS below:
B) Project Human Resource Plan
Determine the human resource requirements for the project and complete the project
human resource plan in Template 1. Follow the instructions provided.
Template 1 -Project Human Resource Plan
Project Human Resources Management Approach
Development
Outline the following:
o Outline the significant inputs
into the HR plan (2-3)
o Outline what HR legislations,
regulations and policy and
procedures are taken into
consideration and why (3-4)
o Outline what issues could
impact on project HR
management (2-3)
 Employees complaining about the lack of
communication from top down.
HR regulations, policy and Legislations
Training, recruitment and induction: Project
requirement evolve and also additional staff will be
required for the completion of the project.
Collaborative alliance policy: The project will involves
the members of the company and this policy will be
very helpful for the purpose to develop strategy for
the human resource management.
Issue which could impact the project HR
management:
It is important for the company to design a promotion
program which will motivate the employees to work
in a better manner.
The top managers and getting employees onboard is
a tough job and it is very important to develop
policies related to engagement.
Project Team Recruitment During the first stage, the personnel will be telling

Project Human Resources Management Approach
and Selection Strategy
Summarise how the project team is
recruited and selected (50-80
words)
their managers regarding the recruiting process
which will be authorised by the HR. Afterwards, the
HR will collaborate with managers and leaders and
will be organizing a advertisement of jobs.
Project Team Performance
Review Strategy
Summarise how the work
performance of the project team is
monitored and reviewed. (40-80
words)
In context to the project team performance reviewing
strategy, it will be based on the organisation current
performance management strategy and
accomplishment. With the help of the performance
management template, it will help and support in
ensuring the responsibilities, objectives and tasks.
Project Team engagement
strategy
Summarise how the project team is
engaged and how a collaborative,
efficient and innovative work
environment is created for the
team. (40-80 words)
The project team engagement strategy will be based
on the communication and surroundings of the team
members. Moreover a reward based programme will
be implemented for the purpose to predict members,
implement to motivate team members and meeting
deadlines.
Project Team training
strategy
Summarise the development and
training opportunities for the team.
(40-80 words)
There will be few training chances during the
project’s initial stage and also focusing on
establishing a new location in Sydney. Moreover,
there will be various projects to establish promotion
and training programs for the workers.
Project Team Needs Analysis
Analyse and determine the HR needs of the team. (6-8 team members)
Project
deliverable /
WBS
package/Objecti
ve
Skills
Knowledg
e
Attributes
HC (Head
Count)
Work
arrangemen
ts
Existin
g staff
Y/N
Propose
d start
and
finish
date
Example:
Web site design
Example:
Experience
with web
design
projects
Example:
1
Example:
9-5
Mo-Fri
Example:
N
Example:
May2020-
Sept 2020

Project
deliverable /
WBS
package/Objecti
ve
Skills
Knowledg
e
Attributes
HC (Head
Count)
Work
arrangemen
ts
Existin
g staff
Y/N
Propose
d start
and
finish
date
Certificate IV
in IT
Personnel
selection and
recruitment
HR
experience,
manageme
nt and
leadership
skills
2 Monday to
Friday
Y 20th june
to 1st july
Training Procedures
knowledge
and policies
of the
company
2 Monday to
Friday
Y June-July
2021
Finding premises
in Sydney
Market
knowledge
on
commercial
properties
1 Monday to
Friday
N July to
august
Permits, drawings
and design
Commercial
properties
developme
nt
experience
based in
Sydney
architecture
bachelor
1 Monday to
Friday
N July-
august
Renovation work
and construction
Constructio
n and area
designing
No schedule N Septemb
er to
January
Starting the
process of
recruitment
Managing
people
5 Monday to
Friday
Y March to
april
2023
Deliver project Planning, 1 Monday to Project July

Project
deliverable /
WBS
package/Objecti
ve
Skills
Knowledg
e
Attributes
HC (Head
Count)
Work
arrangemen
ts
Existin
g staff
Y/N
Propose
d start
and
finish
date
organisatio
nal and
managing
team
Friday manag
er
Project Organisational Chart
Develop and include below a project organisational chart.
Project Team Roles and Responsibilities
Complete the table provided indicating:
o Role – description of the portion of the project for which the member is accountable.
Add the name of the HR resource attached to the role when applicable.
o Authority – the level at which the member may make decisions, apply project
resources, or approvals. This needs to be detailed: what authority does the role have.

For example, the Project Manager may have the authority to sign off employment
contracts.
o Responsibility – the work a team member must perform to complete assigned work
activities
o Competency – the skill(s) required to complete assigned project activities
o KPI- 2 KPIs to measure individual's performance
ROLE AUTHORITY RESPONSIBILIT
Y
COMPETENCY KPI
Example:
Project Team
Member X –
Admin
support
Example:
NA
Example:
Data Entry
Prep reports
Basic communication
with team
Example:
Certificate IV in business
Previous experience in
admin support
Example:
Data Entry errors
<2%
All reports
prepared and
distributed by the
agreed deadline
Project
manager
Approval of
the project
tasks
Creating regular
status reports
and taking
approval on the
projects for the
communications
and quality
management
Advanced diploma in
the higher or project
management
Previous experience
Management and
leadership
experience
Quality
management
and project
deadlines
Hr
manager
Performance
management
Sing in and off
employees.
Approval of
the staff
Resolving issues
and monitoring
performance
Hr expertise
Hr advanced diploma
Management and
leadership
experience
Problem
resolution
Improve
project
employee
Effectiveness
over 90%
Lawyer n/a Obtaining the
permits and
review the
contract
Real state laws
experience
Obtaining
permits with
no delays

RACI Chart
Develop and copy below a RACI Chart for the project either by a task or by WBS package
for min. 4-5 project stakeholders. Must include team members (as a project management
team), project manager and project sponsor.
C) Communicate project roles and responsibilities
Write an email (Template 2) to the project team, the project sponsor and the project
steering committee to:
 Communicate the inclusions of the project human resource plan (attach the plan to
the email)
 Provide a detailed description of the individual project team members roles and
responsibilities, including the project manager
The email text should be in grammatically correct English, written in an appropriate
(polite, business-like) style.
(150-200 words)
Template 2 -Email
Email to project team, project sponsor and project steering committee
To:
Cc:
Bcc:
Subject:
Date email is sent:
Attachments:
Dear members ,
I am writing this email for the purpose to communicate the project human resource
management plan that it is attached to this email. The entire plan can add several
value by educating values of the responsibilities and roles of various project team
members involving project manager.
In case of any issues, please feel free to reach us.

Task 2.2 Case Study
The Project Sponsor trusts your expertise in project management.
The Project Sponsor asked you and your team to help with a project. The Marketing Team
is organising an event to present the new campus to education agents. The Project
Sponsor would like you to develop the human resource plan for this project.
The plan will be used by the marketing team in charge of organising the event.
Please note the event will be planned and delivered by existing staff only: the marketing
team, and any other individual staff you believe should be included from the
organisational chart.
Please see details below:
Event (Project) Presenting the new campus to education agents
Type of event Virtual event
Zoom meeting
Structure Power Point Presentation
Q&A
Duration 1 hour
Date Event Date: 20/6/20XX
Note: event planning starts on 10/5/20XX
Presenter Marketing Manager
Organiser Marketing Team
Attendees  Education Agents
 MMI -CEO
 MMI CFO
 Marketing Manager and Marketing team
 Academic Manager
Requirements for
the human
resource plan
 Support the marketing team with organising the event
 Ensure project roles are allocated according to planned
work
A. Plan
List the key work tasks required to plan and deliver the event (4-6) in the table provided
below.
Include a timeline for task completion. Remember that the event planning starts on
10/5/20XX, and the event date is 20/6/20XX.
Key Task Timeline
Planning the event 10 days
Selecting the presentation format 7 days
Choosing a virtual meeting platform and a presenter 5 days
Collaboration with the marketing department 7 days

Prepare a simplified version of the human resources plan (Template 3) for the event.
Template 3 -Brief Project Human Resource Plan
Project Human Resources Management Approach
Development
Outline the following:
o Outline the significant inputs
into the HR plan (2-3)
o Outline what HR legislations,
regulations and policy and
procedures are taken into
consideration and why (3-4)
Significance inputs into the plan of the HR
 Workplace discrimination
 Activity resource requirements
 Enterprise Environmental factors
Laws and legislations
 Fair work act
 Sex discrimination act
Project Team Performance
Review Strategy
Summarise how the work
performance of the project team is
monitored and reviewed. (40-80
words)
Conduct review on ongoing work
Request an account
Making few inquiries
Project Team Needs Analysis
Analyse and determine the HR needs of the team. (4-6 team members).
Task Skills
Knowledg
e
Attributes
HC
(HeadCoun
t)
Work
arrangemen
ts
Existin
g staff
Y/N
Propose
d start
and
finish
date
Example:
Event schedule
Example:
Experience
with event
management
and use of
scheduling
tools
Example:
1
Example:
2 hours
dedicated to
scheduling and
monitoring/week
until the event
Example:
Y
Example:
May 20XX-
June 20XX
Planning the event Knowledge
in relation
to the
1 Reviewing
the
deliverable
Y June –
july 2022

Task Skills
Knowledg
e
Attributes
HC
(HeadCoun
t)
Work
arrangemen
ts
Existin
g staff
Y/N
Propose
d start
and
finish
date
budget of
the project
project items
Selection of the
presentation
format
Ppt making 1 Founding how
to measure a
performance
Y July-
august
Training strategy
Develop a high-level training strategy for the project team.
(50-100 words)
The team strategy will be developed keeping in mind the skills and decision making
with team members
Project Team Roles and Responsibilities
Complete the table provided indicating:
o Role – description of the portion of the project for which the member is accountable.
Add the name of the HR resource attached to the role when applicable.
o Authority – the level at which the member may make decisions, apply project
resources or approvals. This needs to be detailed: what authority does the role have.
For example, the Project Manager may have the authority to sign off employment
contracts.
o Responsibility – the work a team member must perform to complete assigned work
activities
o Competency – the skill(s) required to complete assigned project activities
o KPI- 2 KPIs to measure an individual's performance
ROLE AUTHORITY RESPONSIBILIT
Y
COMPETENCY KPI
Example: Example: Example: Example: Example:

ROLE AUTHORITY RESPONSIBILIT
Y
COMPETENCY KPI
Project Team
Member X –
Admin
support
NA Data Entry
Prep reports
Basic communication
with team
Certificate IV in business
Previous experience in
admin support
Data Entry errors
<2%
All reports
prepared and
distributed by the
agreed deadline
Project
manager
Project
sponsor
Developing in
depth plans
Diploma in project
management
Cost overruns
Choosing a
virtual
meeting
platform
Project
manage
Communicating
in a frequent
manner
Previous experience
in conducting an
event
Quality of the
work
B. Communicate project roles and responsibilities
Write an email (Template 2) to the marketing team and the Project Sponsor to:
 Communicate the inclusions of the project human resource plan (attach the plan to
the email)
 Provide a detailed description of the individual project team members roles and
responsibilities, including the project manager to plan and deliver the event
The email text should be in grammatically correct English, written in an appropriate
(polite, business-like) style.
(100-150 words)
Template 2 -Email
Email to the marketing team and project sponsor
To:
Cc:
Bcc:
Subject:
Date email is sent:
Attachments:
Dear members,
I am writing this email for the purpose to communicate the project’s human resource
management plan which is attached in the email and this plan will add different

values and we would be aware of the responsibilities and role of the project and their
team members.
Please contact us for any queries
Thankyou
References
Please include your references below:
(Please refer to this referencing guide if needed or speak to your trainer for any specific
referencing requirements for this assessment)
Kaplan, H., 2022. Investigating the Strategies that Transformational Leaders Can Use to Manage Age
Demographics in Human Resources.
Camp, T., Laufersweiler, B. and Robbins, S., 2018. Using pre-project planning to manage workload. In Project
Management in the Library Workplace (Vol. 38, pp. 1-18). Emerald Publishing Limited.
Ovadia, S., 2018. Shadow project management: using the project management body of knowledge to
informally manage library projects. In Project Management in the Library Workplace. Emerald Publishing
Limited.
Claessens, M., 2020. How to Manage Such a Complex Program. In ITER: The Giant Fusion Reactor (pp. 121-
135). Copernicus, Cham.