United Business College BSBPMG521 Assessment 1 Project Integration

This assignment solution addresses the BSBPMG521 unit on managing project integration, encompassing several activities. Activity 1A focuses on project initiation documentation, requiring the identification and preparation of relevant documents like project scope and goals. Activity 1B explores the relationship between the project and organizational strategies, including market focus, mission statements, strategic plans, and values and ethics. Activity 1C delves into stakeholder negotiation, covering best practices and providing an example of a negotiation process. Activity 1D examines project governance structures, including frameworks and steering groups. Activity 1E involves preparing a project charter, outlining essential information and identifying approval authorities. Activity 2A explores the work breakdown structure, and 2B identifies project stages and key requirements for stage completion. The solution provides detailed responses to each activity, demonstrating an understanding of project integration principles.

Assessment 1 - BSBPMG521 – Manage Project Integration
Activity 1A
Time - frame 60 Minutes
Objective To provide you with an opportunity to demonstrate the ability to
identify, clarify and prepare project initiation documentation.
Activity 1. What is a project initiation document?
2. Identify 4 types of project initiation documentation you
may use in your project initiation document, which are
relevant to your organisation.
3. Choose two of the project initiation documents you
identified in question 1A:2 and prepare these documents in
accordance with your organisational procedures. Attach
copies to your workbook.
United Business College Pty Ltd T/as
Melbourne Institute of Vocational Studies
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Learner Work book BSBPMG521_V2.0

1. Project Initiation Document is an artefacts which develops foundation that needed for business project.
2. In this case 4 types of project initiation documentation will be used which are the Project Scope, Project
Goals, Stakeholders and the PID Sign Off.
3. The two project initiation document are the Project Goals and the Project Scope.
 Project Goals: The main goal of the project is to identify the flawed area in the
IT system of the organization.
 Project Scope: The main scope of the project is defining how the solution will
be achieved for the identified flaws in the IT system.
Assessment 1 - BSBPMG521 - Manage Project Integration
Activity 1B
Time-
frame
60 Minutes
Objective To provide you with an opportunity to demonstrate the ability to
identify the relationship between the project and broader
organisational strategies and goals.
Activity 1. Identify and document the following organisational strategies
and goals in relation to your organisation:
 Market focus
 Mission statement
 Strategic plan
 Values and ethics.
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2. Provide an example of a previous project you have completed.
Identify and document how your project related to each of the
following organisational strategies and goals:
 Market focus
 Mission statement
 Strategic plan
 Values and ethics.
If the project did not, suggest amendments that could have
been made to the project in order to do so?
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Melbourne Institute of Vocational Studies
CRICOS Provider Code 03514E RTO No. 41161
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1. Market Focus: This is the identified area where the organization serves. In this
area the organization wants to increase the share of their products.
Mission Statement: This describes the target of the organization. In this case the
geographical limit of the organization is identified and how the organization is
intending to survive is described.
Strategic Plans: It is considered as the framework which provides detailed projects
and plans.
Values and Ethics: The value and the ethics is referred to the corporate social
responsibility which includes the consideration for the community, environment,
diversity and the global issues.
2. Market Focus: In the previous project the market focus helped the project to understand the demands
of the customers. Thus competitors are known and next strategy is identified.
Mission Statement: In the previous project mission statement described project
purpose which was determining the ways of improving the project.
Strategic Plans: The strategic planning used in the previous project to creating the
strategy for improving the project execution.
Values and Ethics: Values and ethics leaded the previous project to the success
path by creating, trust, responsibility, honesty and respect within the organization.
United Business College Pty Ltd T/as
Melbourne Institute of Vocational Studies
CRICOS Provider Code 03514E RTO No. 41161
Learner Work book BSBPMG521_V2.0
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United Business College Pty Ltd T/as
Melbourne Institute of Vocational Studies
CRICOS Provider Code 03514E RTO No. 41161
Learner Work book BSBPMG521_V2.0
Page 4 of 50

Assessment 1 - BSBPMG521 - Manage Project integration
Activity 1c
Time -frame 60 Minutes
Objective To provide you with an opportunity to demonstrate knowledge of
how to negotiate and document project objectives, outcomes
and benefits.
Activity 1. Identify the stakeholders within your project with whom
you will have to negotiate the project objectives, outcomes
and benefits.
2. When negotiating, identify three best practices you should
use.
3. Provide one example of a negotiation you have participated
in. Explain the following:
 What were you negotiating? – Objectives, outcomes and
benefits.
 How did these differ from those of your stakeholder?
 What practices did you use to influence the negotiation?
 What was the result of your negotiation?
 Was there anything you could have done differently?
4. Research and outline your organisational policy for how to
document negotiations. Attach a copy to your workbook.
1. Stakeholders are the Project manager, customers, project team and resource manager.
2. The three best practices are Evaluating bargaining zone, development of dynamic scoring and
implementing war room.
3. Negotiation Example:
 The main area of negotiation are the costs, working hour of the employees and the project
deadline.
 This differs from the identified stakeholders because all the stakeholders are related with the
project operation.
 The used practices are the planning, engagement and the post-negotiation.
 Due to the negotiation the budget of the project reduced.
 In this project there is nothing which can be done differentially.
4. Policies:
 Creating a public meeting.
 Bargaining units must submit the proposals.
 The policy must not prohibit the members of the city.
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Melbourne Institute of Vocational Studies
CRICOS Provider Code 03514E RTO No. 41161
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 Cost management must display fiscal impacts.
Assessment 1 - BSBPMG521 - Manage Project Integration
Activity 1D
Time -frame 60 Minutes
Objective To provide you with an opportunity to demonstrate
knowledge of how to negotiate project governance
structure with relevant authorities and stakeholders.
Activity 1. What is project governance structure? Research and
identify 5 frameworks a project governance structure
establishes in your organisation.
2. Choose three of the frameworks you identified in
question 1D:1 and provide an example where you have
previously negotiated with authorities and stakeholders
over the framework. Outline the following:
 What framework did you want to negotiate?
 Why did you want to negotiate the framework?
 What reasons did you put forward?
 What was the result?
 How did this impact the project?
3. What is a steering group? Research and identify the
relevant authorities and stakeholders with whom you
must negotiate to agree upon the final project
governance structure in your organisation.
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Melbourne Institute of Vocational Studies
CRICOS Provider Code 03514E RTO No. 41161
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1. The project governance considered as the framework of management in which project decision is made.
The five framework of the project governance are the ensuring single point accountability, asset
ownership, separation of the stakeholder management, separation of the project governance and
organizational governance and formally agree governance arrangements.
2. Negotiated Framework:
 The framework which was negotiated was the single point accountability.
 This framework negotiated for the project success.
 The put forward reasons were the project budget optimization and the deadline optimization.
 The negotiation result was positive for the project as the due date of the project came closer from
the assessed date.
 This impacted the project in a positive way that the budget and deadline optimised.
3. The steering group decides order of the business priority within an organization. The authorities and the
stakeholders who are negotiated are project supplier, project contractor and the government and the local
authorities.
Assessment 1 - BSBPMG521 - Manage Project Integration
Activity 1E
Time -frame 90 Minutes
Objective To provide you with an opportunity to demonstrate
knowledge of how to prepare and submit project charter for
approval by relevant authorities..
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Melbourne Institute of Vocational Studies
CRICOS Provider Code 03514E RTO No. 41161
Learner Work book BSBPMG521_V2.0
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Activity 1. What is a project charter and why would you use this?
2. Identify five types of information you would consider
when preparing your project charter and provide an
example of each.
3. Using the sample project charter template in activity 1E
in chapter 1.5 of the unit, or using your organisation’s
own template, complete the project charter. You may
refer to a previous project or current of your choice and
should attach a copy to your workbook.
4. Research and identify the relevant authorities who will
need to approve your project charter in your
organisation and how you need to submit the document.
1. The project charter is the statement of objectives, scope and the participants of the project. The project
charter is used for providing the essence of the project, shared understanding of the project and contract
between the project.
2. The five type of information are the project name, project overview, performance objectives, project
characterises and the project recommendations.
Examples:
Project name: Security Analysis
Project Overview: To analyse the security problems within the organization.
Performance Objectives: Developing a strategy for analysing security problems
Project Characteristics: The characterises of project is unique.
Project Recommendations: It is recommended to improve the security systems.
3. Project Charter:
1. General Project Information
Project Name: Security Analysis
Executive Sponsors: -
Department Sponsor: -
Impact of project: Security system improvements
2. Project Team
Name Department Telephone E-mail
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Project Manager: John Walker Manager 5698412547 [e-mail]
Team Members: Alex Smith Security Analyst 5896412569 [e-mail]
Ruhez Jonas Market Analyst 5236124587 [e-mail]
Nick Bratt Execution Manager 5369825235 [e-mail]
3. Stakeholders
AGC Suppliers, Rick Lee (CEO), Lewis Securtiy soultions.
4. Project Scope Statement
Project Purpose / Business Justification
Improving security solutions
Objectives (in business terms)
Developing a strategy for analysing security problems
Deliverables
High security devices
Scope
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Data security within the organization will improve
5. Sign-off
Name Signature Date
(MM/DD/YYYY)
Executive Sponsor
- - -
Department Sponsor
Jimmy Bradshaw Jimmy Bradshaw 6/11/18
Project Manager
John Walker John Walker 6/11/18
4. The relevant authorities are the central and state government.
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Assessment 1 - BSBPMG521 - Manage Project Integration
Activity 2A
Time - frame 45 Minutes
Objective To provide you with an opportunity to demonstrate knowledge of
how to establish and implement a methodology to disaggregate
project objectives into achievable project deliverables.
Activity 1. What is a work breakdown structure?
Structuration of activities of the project.
2. Choose a project of your choice, this may be a case
study, a previous project you have completed or a
project you are preparing currently. Your task will
require you to create a work breakdown structure that
disaggregates project objectives into achievable project
deliverables. Record your information in an appropriate
document and attach this to your workbook.
United Business College Pty Ltd T/as
Melbourne Institute of Vocational Studies
CRICOS Provider Code 03514E RTO No. 41161
Learner Work book BSBPMG521_V2.0
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