Scrum & Project Management in Education

This assignment analyzes the application of Scrum methodology in educational settings, specifically focusing on its effectiveness in managing student-led projects within technological development and scientific research. It delves into real-world case studies and discusses the benefits and challenges of implementing Scrum in an academic context.

Manage Project Integration

Table of Contents
INTRODUCTION...........................................................................................................................1
Activity 1.........................................................................................................................................1
1 What is the project management?........................................................................................1
2 What documentation is characteristics of project initiation?..............................................2
3 What is the relationship between the project and organisation strategies?.........................2
4 What is the meaning of project objective, outcome and benefits?......................................2
5 Who are a project stakeholder?...........................................................................................3
6 What is the key area of governance?...................................................................................3
7 Implication of various form of organisation structure on the project management?..........4
8 What is a project charter?....................................................................................................4
9 What triggers can lead to a project charter?.......................................................................4
Activity 2.........................................................................................................................................4
1 What is the project management plan?................................................................................4
2 What deliverables might be expected from a project?........................................................5
3 Explain the application of plan, do , check, act cycle in the project management?............5
4 List of the five process group..............................................................................................6
5 Explanation of the application of each of the process group in the project integration?....6
6 What is the nine functions that can be integrated into the project management plan?......7
7 Triple constraints on project management?.........................................................................7
8 Check list.............................................................................................................................7
9 How function can integrated in the planning?.....................................................................8
10 Relationship of subsidiary plan?.......................................................................................8
11 Process in the scope management?....................................................................................8
12 Scope management statement?..........................................................................................8
13 How can project manager monitor and control project?...................................................8
14 Input might various stakeholder in the project management?..........................................8
Activity 3.........................................................................................................................................9
1 Which internal factor leads to effective work in the project...............................................9
2 What are the actions that need to be taken by the team in order to manage their project to
ensure effective work.............................................................................................................9

3 How control and monitoring are aligned with the project objective of firm.......................9
4 What are the action which should be taken by the team to resolve the issues which have
negative impact on the objective..........................................................................................10
5 Whether conflict is the normal part of the workplace, what are the result of conflict and
what steps the company should take to solve the conflict....................................................10
6 What are the different types of conflict.............................................................................11
7 Two causes that may rise in conflict in the organisation. .................................................11
8 What are the five styles of dealing with the conflict in the organisation..........................12
9 Prevention of conflict is better than cure...........................................................................12
Activity 4.......................................................................................................................................13
1 Which kind of change activities required project records to be updated?.........................13
2 What status reports relating to the project progress might be issues to identify issue?....13
3 What is the impact analysis?.............................................................................................13
4 What logs can assist the project audit process?.................................................................14
5 Explanation of the change control process?......................................................................14
Activity 5.......................................................................................................................................14
1 What activities that need to be included in the project finalisation...................................14
2 What documents that need to be prepared for the project in order to serve them to the
customers..............................................................................................................................15
3 What is closer report..........................................................................................................15
4 What is included in the closer report with the different section and information.............15
5 What are two aspects of finalisation and what actions and procedure involve in each aspects.
..............................................................................................................................................16
6 What project review assessment might be included in the project finalisation process....16
7 What is the content review conducted of the project finalisation process........................16
Summative assessment 1................................................................................................................16
Question 1......................................................................................................................................16
What is a project governance structure?...............................................................................16
Question 2......................................................................................................................................17
Description of the project key stakeholders?.......................................................................17
Question 3......................................................................................................................................17

Description of the range of methodologies to break the project objective?........................17
Question 4......................................................................................................................................18
Description of the project life cycle process?.......................................................................18
Question 5......................................................................................................................................20
Outline of the company documentation applicable to project integration and associated
process..................................................................................................................................20
SUMMATIVE ASSESSMENT 2..................................................................................................20
Profile of the client...............................................................................................................20
Higher authorities of the project...........................................................................................21
The Sponsor..........................................................................................................................21
Quality measure....................................................................................................................21
CONCLUSION..............................................................................................................................24
REFERENCES..............................................................................................................................26

INTRODUCTION
Project management is a systematic planning of developing the project among the team
member and distribute activities according to the capability and skill of team members. It is a
kind of planning, executing, controlling, monitoring the project among team member so as
determined objective can attain within a period of time and meet specific success criteria. In the
today's time, every business enterprise have some specific kind of objective and goal so in order
to attain that particular goal, company makes several kinds of strategies and tactics (Bredillet,
Yatim and Ruiz, 2010). Project management is a kind of strategy under which systematic
planning include for achieving objective. It is very significant tool and method for developing a
systematic planning and accomplishing the determined objective because by which company
professional and easily understand the actual requirement of the company and use such path to
address the objectives. With help of systematic project management, organisation can easily
develop a clear path and criteria to address the actual objective so as they can attain it within a
specific period of time. In the present assignment, Aject international company is going to
consortium that included three other corporations such as AJC, SPS and Orbit. With help of
these three companies, Aject international company is going to design project related to the
architecture and troubleshooting.
Activity 1
1 What is the project management?
In an organisation, project management is a systematic planning and systematic approach
to develop the solution of existing problem within company. In the project, various policies,
practices, procedure and planning is included to manage the project from conception through
completion. In the management of project, project manager have responsibility to lead hire,
handle, manage and train the staff members so as they can effectively understand and carry out
their responsibility to address the objective of project (Burke, 2013). In the project management,
various phases are included such as designing project goal, outline the phases that required to
achieve the goal, determined resources for accomplish the objective, identifying the time and
budget for each stage, finalised the project with appropriate outcomes. In a simple word it can be
said that project management includes the process of initiating, planning, executing, monitoring,
controlling and closing. In a simple word it can be said that project management is the
application of knowledge, skill, techniques and tools to project activities for meet the project
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requirements. It is a process of directing and controlling the project from the starting to the
finishing stage.
2 What documentation is characteristics of project initiation?
There are some following essential characteristics in project management:-
The ideal project will create with the consistency, every project required to be held on the basis
of there identical standards for this only the aim and objective will cover.
The project should be flexible it requires with the acknowledgement where specific project
management needs accuracy, creative ideas, without flexibility degree the project survival is in
danger.
The process of project management is based on the transparency in nature, transparency
in project is a basic key that utilise the overall resources in the organisation.
The project should be based on a particular purpose with rational & the measurable aspects.
Based on the logical & project life cycle. The project established with the continuous
investigation & examinations of collected data.
It will help to rescue the problems created & some kind of conflicts.
3 What is the relationship between the project and organisation strategies?
While any organisation undertake the project for accomplishing some specific objective
and task then it is very important for company to develop some strategies and practices through
which it can effectively address the objective of project. There is direct relationship between the
organisation strategies and project management (Caniëls and Bakens, 2012). In the context of
case scenario, Aject international company's have strategies to pull together a consortium under
which it has made the contract with three other companies such as AJC, SPS and Orbit. With
help of these three companies, Aject corporation can develop an effective solution of the
problem and increase the efficiency across the company. Thus, it can be said that organisation
strategies and project have direct relation as company always develop such practices and tactics
though which it can meet the right solution of the project.
4 What is the meaning of project objective, outcome and benefits?
In the given scenario, Aject corporation have major objective of project is to develop best
fit solution of the problem and increase efficiency across the company. Aject delivered the
project manager and three of its 20 staff assisted in the project. In order to increase the efficiency
across the organisation and provide effective solution, cited venture have taken help with three
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other companies such as AJC , SPS and Orbit (De Bakker, Boonstra and Wortmann, 2010). In
this mentioned case of Aject, project objective is to increase efficiency and effectiveness across
the company and provide effective solution to company system. The major benefit of project is
to increase efficiency and effectiveness of the project through which deadline can effectively
meet within a appropriate time period. Its another benefit is to improve growth and development
within the team. It helps in greater standing and competitive edge and enhance customer
satisfaction.
5 Who are a project stakeholder?
In the given case scenario, the major stakeholder of the project is those people who are
directly and indirectly affected by the each activities of project management such as investors,
project team members, customer, project sponsor, executives, resource managers, project
managers, etc. In this given project, AJC, SPS and Orbit is major companies who is helping
Aject international company in increasing efficiency and develop effective solution (Heising,
2012). In this project, customer is major stakeholder who is directly affected by the project
because they use the product and services of the organisation. In addition to this, project team
members is another important stakeholder who develop and manage the project for
accomplishing its task.
6 What is the key area of governance?
Governance refers to the set of responsibilities, policies, regulations, functions procedure
through which project can control and manage. An effective government develop an effective
goal, responsibilities and performance of the project. With help of this, project manger can able
to control and monitor the project and accomplish it within a specific time period. It ensures that
all stakeholder can engage at a level and meet the target accordingly (Hwang and Tan, 2012). It
develops the strict policies, procedure and planning through which systematic program of the
project can organise and attain the objective within a time period. An effective governance
should also accountable, transparent, responsive, participating and consensus oriented. With
assistance of this governance, project manager can easily develop an effective policy, structure,
rules, regulation, practices through which project can effectively organise and meet its deadline
and objective.
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7 Implication of various form of organisation structure on the project management?
While any organisation develop the project then its structure and system plays a very
crucial role within it. An organisation structure is that system under which defines how
organisation task and program can organise, allocate, coordinate and supervise for achieving the
organisation objective and aim (Jun, Qiuzhen and Qingguo, 2011). In order to attain the project
goal, organisation structure plays a very crucial role because according to the company structure,
project task can allocate, coordinate and supervise among the team member who participate in
project management. According to the organisation structure, roles, responsibility, planning of
the project can conducted within the company and each project participants can coordinate with
each other.
8 What is a project charter?
Project charter is a document that incorporates the project and appoints the project
managers. There are several kinds of project which operate and control within the project
charter. It is a mind of document which incorporate and appoint to the project manager and
under which includes various information related to the project objective, purpose, success
criteria, high level requirements, assumption and constraints, risk, summary milestones
schedules etc (Kerzner, 2013). Project charter provides a preliminary declination of roles and
responsibilities, project objective, outlines and identifying the main stakeholders. With help of
project charter, project manager can easily understand the objective and purpose of the project.
It is an act between the project sponsor, key stakeholders and project team.
9 What triggers can lead to a project charter?
Project charter includes the description of the business and charter collects the objective,
scope and implementation of plan about the project. In the process of project charter various
stages are included such as establish the project vision, catalogue the project organisation, plan
the approach to implementation, list the risk and issues etc. The project charter is signed by the
sponsor or the initiator. The sponsor, PMO or portfolio will either create the project charter and
delegate that responsibility of the project manager.
Activity 2
1 What is the project management plan?
Project management plan is a kind of Gantt chart under which each and every project
activities can organise according to the specific period of time. In order to address the objective
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of project, in the first stage, project manager creates the project management plan which defines
how the project is control, monitor and executed. It is a kind of formal document which include
summary, detail and baseline of the document. In the project management plan, various kinds of
components are included such asd requirement management plan, change management plan,
process improvement plan, schedule, baseline for scope , cost etc. In the given case scenario, the
project management plan includes the al activities and schedule which is going to conduct by the
three organisation such as AJS, SPA and Orbit etc in order to improve the efficiency and provide
an effective solution of the problem.
2 What deliverables might be expected from a project?
In the project management, deliverable are that product and services which is given to the
customer. It may be tangible, measurable, intangible, specific etc. It can be given to either an
external and internal customers (Lee and Yu, 2012). It can be a kind of software product,
training, design document etc which is needed in the planning of project. In the given case
scenario, Aject international company delivers the software related product and services to its
customer so by the project management, company can improve its software system services and
enhance the efficiency across the company. With help of this, it can effectively meet the
requirement of customer related to the software services.
3 Explain the application of plan, do , check, act cycle in the project management?
The Project management is the application which work on the following 5 important
Phases are:-
Project Initiation:-
Project Planning:- The key of this phase is he proper & systematic planning will created
with the two basic methods, S.M.A.R.T Goals-Specific(Who, What, Where, When, Which
&Why), Measurable(create criteria which is used to measure the success goal of the project),
Attainable(Identification of the most important goal and the reasoned arise to achieving them,
Realistic(It should be willing to work towards the particular goal only, Timely(It is on the time-
frame)
Project Execution:-This phase have some key aspects- help to development in team, work
on assigned resources, execution of management project plans, Procurement management also
occur,
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Project Performance:- the project is measured on there performance & monitoring the
progress. Under this system there are key performance indicators which indicate the proper
situation of the present project executed.
Project Closure:- the project is for the certain period, in this stage the documents &
deliverables are collected.
4 List of the five process group
In the project management, there are five essential area or process groups which are as follows-
 Initiating process group- In this process group includes processes, activities and skilled
which required to conduct the project in an effective manner. With help of this group
process, project manager can set all initial target and work through which determined
objective of project can attain (Hu and Bie, 2016).
 Planning process group- In this process includes scope of the project, strategic plan and
maximise workflow. In this group process, manager develop the planning of the project
along with its all team member and develop the strategies to meet the project objective
within a period of time.
 Executing process group-In this group process includes the managing teams in an
effective manner. In this project manager utilise the communications kill in order to
execute the planning of the project management (Killen and Hunt, 2010).
 Monitoring and control process group- In this process group, project manager focus on
the activities by which entire planning and execution of the project can control and
monitor in an effective manner (Lakemond and Tell, 2016).
 Closing process group- In this stage, project manager finally close the project on the time
and within budget. In this stage, all member of the project can wind up the project
according to the time period.
5 Explanation of the application of each of the process group in the project integration?
As per the above discussion it has been analysed that in order to implement the process
group in the project integration, each group process is equal participate such as initiation,
planning executing, monitoring, and closing. In order to application of each process focuses on
the group in the project management, project manager and its project team member required to
consider each stage such as initiation, planning, executing, monitor and closing (Turner, 2016).
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By effective management and monitoring of each stage, project manager and its project team
member can effectively apply these each group process in the project integration management.
6 What is the nine functions that can be integrated into the project management plan?
Following are major functions of project management-
 Scope- It refers to the aim, objective, goal etc
 Cost- It refers to the expenditure which incurred in the project (Franz and Messner,
2016).
 Human resource-It refers to the personnels which involve in the project planning,
scheduling, controlling for accomplish the project within a time period. In the absence of
human resource it is impossible to complete the project within deadline.
 Time- This refers to the planning of project under which project manager give some
specific deadline for accomplishment of the project.
 Quality- It is very important for the project manager to maintain the quality standard.
 Risk- It refers to the chances of uncertainty within the project (Karagozand Augar, 2016).
 Project integration- It refers to the functions and activities going in the project. It is very
significant for attainment of the objective within time period.
 Contract and procurement- This includes selection, negotiation.
 Communication- In this include communication which required in the project among the
team member and project manager (Fleming, and Koppelman, 2016).
7 Triple constraints on project management?
It consists with three most significant restriction of any project that is scope, schedule
and cost. While any project manager design the project then they required to consider scope,
schedule and cost of the project.
8 Check list
Activities Yes No
Initiation yes -
Planning yes
Execution yes
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Performance and controlling yes
Project close yes
9 How function can integrated in the planning?
Project management function plays a very crucial role by which company can effectively
play the each activities of the project management. With help of each function like scope, time,
cost, communication , risk, quality etc project manager can accomplish the project.
10 Relationship of subsidiary plan?
There is a direct relationship between the project management plan and subsidiary plan.
In the subsidiary plan includes scope management, schedule management, cost management,
quality management, human resource plan, communication management, risk management,
procurement management (Nicholas and Steyn, H., 2017).
11 Process in the scope management?
It refers to the process that is needed to ensure successful completion of the project. It
includes stages such as collect requirement, define the scope, create wbs, verify scope and
control the scope.
12 Scope management statement?
It has huge scope of the project by which Aject international company can improve and
enhance the quality and working efficiency within the company and also able to enhance the
customer satisfaction.
13 How can project manager monitor and control project?
With assistance of the proper update and controlling, project manager can control and
monitor the project. Along with proper planning and schedule of time, manager can monitor the
project.
14 Input might various stakeholder in the project management?
In the project management plan, stakeholder plays a very crucial role because according
to the stakeholder, project manager develop systematic planning of the project. While project
manager develop the project it is very important to take active participation of stakeholder in the
decision making process (Newton, 2016)
Activity 3
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1 Which internal factor leads to effective work in the project.
There are five internal factors that leads to effective work in the project in order to
success the project, that are as follows:
Effective people: Project always take place in the team, without the team plan and
strategy can not be implemented. This is the reason they have to make a team of project staff,
suppliers, expert resources and different stakeholder in order to in crease efficiency in the
organisation. Aject have joined hands with the AJC, SPS and orbit so they can make their project
team strong with the effective skills (Gojanovic and Mahler. 2016)
Open communication: The organisation is facing lots of problems in communication
only, they are not able to manage project communication in the different stages of the project
management. They should follow open communication with in the company as well as outside
the firm. Good communication also includes when to say no and when to say yes. The project
team never make promises for the time at which the project is completed. With that all the
relevant information should be communicate to all the team member (Kendrick, 2016).
2 What are the actions that need to be taken by the team in order to manage their project to
ensure effective work.
There are several actions that is to be taken by the each member of the team so that they
can ensure the effective work in the project that are a validated idea, the project should have
effective idea which can fill hope, enthusiasm and will in the team members in order to carry out
the project. Other than that they should plan proper goal which can bring value to the firm. With
that they should plan clear objectives with support to the goal and idea and flexible action steps
that can help the business and project to respond the risk arise in the project management. All the
stakeholder should support the team members so that they can make the team more effective
(Badiru and Osisanya, 2016).
3 How control and monitoring are aligned with the project objective of firm.
Every organisation have management process which include planning, organising,
directing and controlling. Controlling is the most important part of any management because it is
the tool which helps the company to find that they are able to accomplished the plans which they
have made in the planning process. The key aim of controlling and monitoring is to compare the
objective with the actual plan, this is the way the objectives and monitoring are aligned together.
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It is very significant for the project team to find that what is the status of their project and this
can be identified with the help of effective controlling and monitoring (Khan and Ahmed, 2017).
4 What are the action which should be taken by the team to resolve the issues which have
negative impact on the objective.
The biggest issue which is faced by the organisation is the team members were the
communication gap, all the members was not able to interact according to the communication
plan when they were located in the different areas. This is the reason they have negative impact
on their idea, objectives and goals. The action which should be taken by the group members of
the project are Identifying the reason of issue, generate the issue case, give effective judgement,
analyse the results, communicate the judgement differences, and identify that issues are solved
(Santana and Gonçalves, 2016).
5 Whether conflict is the normal part of the workplace, what are the result of conflict and what
steps the company should take to solve the conflict.
Yes, conflict is the normal part for every organisation and there are several reasons which
may cause conflict in the company such as communication gap, dis-agree at one's idea of
judgement, different in handling different way etc. This have negative as well as have positive
impact on the organisation such as may cause huge problems for example delay in project
completion, decrease in productivity, members may leave the organisation, cause in violence,
which that positive aspect are also there for example create change, innovation etc. Organisation
plays very significant part while resolving the conflict, they need to identify the cause of
conflict, organise meeting where the conflicting parties may discuss their issues, become the
third party when the conflicting parties are not able to reach at conclusion and make sure that
this type of conflict may not occur in the future (Liu, 2016).
6 What are the different types of conflict
Intra-personal and interpersonal conflict: Interpersonal conflict is the dispute that
have been taken between the two individual in the organisation, the reason behind this conflict is
when the people have different views, option for the particular subject and differences in views
occur because people are different from each other. Intra-personal conflict is the dispute which
have been taken within the individual, this type of conflict take place because of psychological is
involved in the thoughts, principle, values and emotions (Voehl and Harrington, 2016).
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Intra-group and intergroup conflict: Intra-group is the conflict that have taken place
between the individual in the team. The reason behind these dispute are misunderstanding and
incompatibilities among these individual. Intergroup conflict is the dispute that have taken place
between the different group in the organisation such as conflict between the sales group and
finance group and the reason behind this conflict is misunderstanding in the different groups.
Internal and external conflict: Internal conflict is the dispute that have arisen between
the internal members of the organisation such as top management and department heads,
different employees etc. External conflict is the dispute that have arisen between the different
outside stakeholder of the company such as customer and sales man etc. (Campbell and
Szulanski, 2016).
7 Two causes that may rise in conflict in the organisation.
In-effective communication: In the organisation, there are different departments such as
marketing, finance, operation, research and development and sales. These all department are
interrelated with each other in order to continues their activities. They all need information in
order to do their job. If any department does not respond to the other department, then there is
break down in communication and this may cause conflict in the organisation (Towlesand
Frushour, 2017).
Lack of Accountability: The reason behind the conflict is frustration, and it is arises due
to lack of accountability. If something is wrong happened in the company and no one is going to
take responsibility of wrong deed. Then it may cause situation of conflict within the
organisation.
8 What are the five styles of dealing with the conflict in the organisation.
There are five styles by which organisation can resolve the conflict within the
organisation, that are as follows:
Accommodating: It is the style which focus on the cooperation instead of assertiveness,
it is the situation of loose and win, when one party lose his interest in order to serve interest of
other party. He or she keeps his benefits at last and keep other party's benefits at first. This type
of style is taken place when the party is not interested in winning the victory (Daniel and
Stewart, 2016).
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Avoiding: It is the style where one party is not interested in solving the conflict, he or
she keeps on avoiding communicating with the other party. In order to remove himself from the
conflict, he is not taking part in problem solving process.
Collaborating: In this style parties together organise the meeting and interested in
solving the dispute. Both of them come to the table and have win-win situation. It is the
favourable negotiation which have taken place between the parties (Styles of resolving conflict,
2017).
Compromising: In this style parties identify some interest where they are willing to
compromise so that they can solve the conflict in effective way. In this situation emotional level
is high and this is the reason the conflict is solves in fast manner (Leonard, 2017).
Confrontation: In this situation, all the parties keeps their interest at higher level, parties
start competing with others, in order to win the battle.
9 Prevention of conflict is better than cure
The conflict may rise in the violence and then it reduces productivity and profitability
until unless the conflict is not resolved. This may cause loss to the organisation, so it is better for
them to identity and prevent from conflict rather than solving them when they take place.
Conflict can be triggered when there is misunderstanding between the individual of the
organisation and this may drive in behaviour. If the person anticipate that the other people to
whom he is interacting have different view for the world then it will reduce misunderstanding
and this is better technique to avoid conflict (Taillandier and Breysse, 2016).
Activity 4
1 Which kind of change activities required project records to be updated?
Change management is very essential aspect within the organisation by which firm can
improve its existing process and system of business. In order to maintain a proper record and
maintain update within the project, company required to focus on the various activities of the
change management. In this given case context, Aject required to organise training and
development through which it can effectively train the employees in the company fo
improvement of existing project. In addition to this company should recruit additional staff to
provide the technical expertise to the project (Dong and Fujii, 2016).
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2 What status reports relating to the project progress might be issues to identify issue?
Some goals are unidentifiable in nature, in the case where the upper level & top level
management is not clear about the specific goals.
An poor requirement analysis, that means if the analysis in the process of project management is
not proper that will create the poor understanding of the basic aim of the project.
Not understanding the complexity of the project will also create an issue
Practising the project is also required the procedure of document will consider while
implementation (Kazi, and El-Halwagi, 2016).
There is a lack of changes in controlling system.
Weak project manager or executive sponsor will also the reason of the issue arise in project.
Technical issues and so on.
3 What is the impact analysis?
Impact analysis is a process of identifying the potential consequences of a change. In a
simple word it can be said that impact analysis is a key aspect of responsible requirement
management. In the procedure of impact analysis includes understand the possible implication of
making the changes, identifying all the files, models and document that might have to be change
and discover the task needed to implement the change. In the given case scenario, change impact
is a process under project manager can identify the effects and impact on the project after made
changes (Hu and Bie, 2016).
4 What logs can assist the project audit process?
Project audit is another very significant aspect by which project can accomplish along
with systematic monitoring and controlling by the project manager. There are major four
elements while conducting project audit-
 Internal and external audit- In this first stage of audit process, project manager consider
the internal and external working environment so as it can able to improve the quality of
the project and attain the objective within a appropriate time period (Lakemond and Tell,
2016).
 Project audit objective- In this stage, project manager required to audit the project
objective under which project manager defines the success criteria of the objective.
 Project audit methodology- In this stage, there are major two kinds of method for
collecting information during a project audit. In this stage, by sue of the several kinds of
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methodologies, project manager can able to collect the information about the project
audit and accomplish it within a time period.
 Putting the recovery plan into action-In this final stage, project manager required to
focusing in the action plan so as they can improve the existing performance of the project
(Turner, 2016).
5 Explanation of the change control process?
In the project management, change control process is very important procedure by which
project manager can able to make the changes accordingly and control all relevant changes in the
project. In the change control process, various stages are included such as define the change
request, submit and review the change request, define option, final decision and approval. In a
simple word it can be said that change control is a systematic approach to control and manage all
changes and modification made to a product and system (Franz and Messner, 2016).
Activity 5
1 What activities that need to be included in the project finalisation.
There are different activities that need to be done when the project is at closer stage such
as analyse project, finalise documentation, reassign resources, report of the project. When the
project is at final stage, that need to be analysed where the members of the group find that the
project is successful or failed. Such as if an organisation have developed new software which the
help of orbit company, so they need to organise the group meeting where they should take
interview of the people who have worked on the project so it is analysis of the project. Finalise
documentation which includes different documents such as requirements of initial project,
development phase and testing records, it is made so that it can be retained for the future needsb
(Karagozand Augar, 2016).
2 What documents that need to be prepared for the project in order to serve them to the
customers.
There are different documents that need to be prepared so that they can be hand over to
the customer such as closing out contract which includes payment of bills and closing of
procurement contracts. Other than that a project chatter is also given to the client which includes
the objectives of the project, what the organisation is going to deliver to customer and what is
the reason for doing the project. Project management plan which includes all planning
14

documents. With that other documents includes project scope, schedule, team, work, risk plan
and quality assurance plan (Fleming, and Koppelman, 2016).
3 What is closer report
Closer report is the final document which is produced for the report and used by the
senior manager in order to assess the success and failure of the project. It also helps to the best
activities which have been taken in the report so that they can be used in the future projects,
resolve all the open issues and then formally end the project. It validates and review the success
and milestone of the project, also confirm the outstanding recommendation, risk and issues. With
that it outlines the activities and task that is needed to end the project (Nicholas and Steyn,
2017).
4 What is included in the closer report with the different section and information
There are different factors that are included in the project closer report where every
aspect includes some section and information, that are as follows:
Resource management: It includes the different resources that is need to be change
while the project completion, the process and steps that are required to shift the resources from
the current project to the other one (Newton 2016).
Problems management: It includes the problems that are faced by the team members
when they are doing the project, how that issues are solved and who will continue the report on
each problem.
Risk management: How the project risk is mitigated and what are the outstanding
project risk are included in this section (Kendrick, 2016).
Quality management: What is the quality of result that have been come out after the
project competition, weather the project need more quality standard in order to be accepted by
the client are included in this section.
Other than that is also includes communication management, customer exception
management, assets management, lesson learned, post-project tasks amd project closer
recommendation.
5 What are two aspects of finalisation and what actions and procedure involve in each aspects.
There are two stages involved in the finalisation of the project, that are as follows:
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Closer stage 1: In this target benefits and outcome have been realised, all the issues that
have been identified are to be addressed satisfactory or not?
Closer stage 2: All the members are been responsible for the project and report, they need
to make the report and cover all the aspects of the report such as risk, issues, resources etc.
6 What project review assessment might be included in the project finalisation process
There are different aspects that are included in the project assessment such as contract
closer, releasing the project team, final payment, post project evaluation, schedule and budget
management, risk mitigation, procurement contracts, client satisfaction, archiving of document
(Gojanovic and Mahler, 2016).
7 What is the content review conducted of the project finalisation process.
It is very signifiant for the project team to review the project after implementation, which
can be reviewed by the measuring the objectives and their benefits, finalising that the project
was as per the scope, analyse the project as per schedule, evaluating the final deliverables
produced, analyse the expenses as per the budget and stating the final result of the project.
Summative assessment 1
Question 1
What is a project governance structure?
In the project management, project governance is the management framework which is
used in the project life cycle for resolve issue and problem related to the project. In this structure,
there are various numbers of the committees. With assistance of this structure, project manager
can tale an effective decision about the project. It comprises along with information, committees
and people. With help of this effective outcome of the project can obtain and project manager
can able to take an effective decision about the project (Badiru and Osisanya, 2016).
Question 2
Description of the project key stakeholders?
There are various stakeholders in the project management such as customer, project
manager, project team members, project sponsor, steering committees, executives, resource
managers. The major player in the project management is project manager who have
responsibility is to lead, control, direct the project and project team members activities so as they
can effectively accomplish the task of project (Khan and Ahmed, 2017). On the other hand
16

project team member have role is to execute the project under the leadership and guidance of the
project manager. They have major responsibility is to accomplish the task of project and attain
the objective of project within a specific time period. In addition to this another important
stakeholder of the project is project sponsor who have invested capital in the project. Project
sponsor is a project financier who invest money in the project in order to get effective return.
Another significant stakeholder in the project management is steering committee who advice and
guide on the key decision about the project. In this kind of stakeholder includes sponsor,
executives etc. In addition to this, resource manager is another major important stakeholder who
control resource required for executing the project (Santana and Gonçalves, 2016).
Question 3
Description of the range of methodologies to break the project objective?
Methodologies plays a very crucial role in the project management by which project manager
can find out appropriate solution of the problem. There are various kinds of project
methodologies which are as follows-
 Adaptive project framework- In this method, time and cost of the project is contrast
under which scope of project can adjust for get maximum business value from the project
(Liu, 2016).
 Crystal method- In this method major focuses on the team communication, team member
skill, people and interaction etc. This helps in improving the communication skill and
team interaction among the team member who participating in the project management.
 Extreme programming- This method assist in the project management by lowering the
cost of changes and emphasis on the fine scale feedback (Voehl and Harrington, 2016).
 Joint application development- This is another important method in the project
management by which customer are involving from the early stages within the project
task.
Question 4
Description of the project life cycle process?
The project life cycle refers to the systematic procedure under which four stage are
included and all activities and function of project can control and monitor by the project
manager. In the context of the Aject international company, project life cycle is very important
17

by which each project member can understand the overall life of the mentioned project. These
stages of project life cycle are as follows-
 The conceptualisation phase- It is the initial starting stage under which any project start
along with its objective. In this project manager focuses on the statement of work,
presenting the business case and initiation of the business contract. In this stage, project
manager focuses on the idea and creativity by which they can develop project statement
and work deadline (Campbell and Szulanski, 2016).
 The planning phase-In the second stage of planning, project manager consider on the
vision, mission, objective etc. In addition to this project manager also focuses on the
identification of resource availability, creating the budget and allocate the task among the
team members (Towlesand Frushour, 2017).
18
Illustration 1: Project Life cycle
Source:What is the Project Life Cycle? ,2017

 The execution phase- In this third stage of the project management life cycle,
performance of the project is continuously measured and monitor in order to ensure the
project completion and success. This is very significant stage of the project management
life cycle under which project manager finally execute the plan of the project in order to
monitor the performance.
 The termination phase- This stage in the project management life cycle is also known as
the project closure stage under which finally project wind up. In this termination stage of
the project life cycle includes project delivers to the final customer, employees and
technologies are reassigned the new roles and responsibilities and resources released
back to the parent company (Campbell and Szulanski, 2016).
Question 5
Outline of the company documentation applicable to project integration and associated process.
Project integration management is one of the essential aspect under which all stages are
effectively coordinated and accomplish the objective of project. Project integration management
involves various stages such as initiating, planning, executing, monitoring, controlling and
closing. In the process of project integration management there are major six stages such as
develop the project charter, establish the planning of project management, manage and direct the
project work, perform the integrated change control and close the project (Towlesand Frushour,
2017).
SUMMATIVE ASSESSMENT 2
Profile of the client
For this project, the biggest problem the organisation was facing about the
communication. The members who was involved in the project are living in the different places
and they were not able to communicate (Hu and Bie, 2016). This is the biggest barrier in the
project completion and implement in the project. For any organisation or project, communication
plays very effective role and without it, the aim, objective and goals of the project can not be
fulfilled. The project is about the serving different services to the government so that
government departments can work properly and co-ordinate way. As communication take place
between every department and within the different department. So government want that
communication can become very strong in their organisation. The client of the organisation is
19

government department and they want different facilities from the organisation. The facilities
which is served by the company are Intranet so that internal communication and reporting can
take place between the different departments, secured online facilities, a portal by which people
can access specific area of information or department, reporting system that helps in financial
calculation so that information can be communicated and government can arrange proper fund
(Lakemond and Tell, 2016). Currently government have appointed the new minister who want to
reduce the budget and well as their expenditure but they want these all facilities as well. Now
that minister need to sign on that proposal which is given to the organisation. The minister is
under pressure because he has to reduce the deficit of the budget which have brought opposition
and resistance from those who were under fear in order to lose their jobs.
Higher authorities of the project
The department of the government have been divided into three areas, where they have
one senior executive which is head of every department. The organisation need to have support
form two to three executive so that they can get approval. The barrier is becoming for the
organisation is the third executive want that this project should not be given to other company,
rather than it must be given to the staff of the company's Information technology service area
which help them not to reduce the employment for the existing staff (Turner, 2016). In order to
serve support to the new elected minister, who want them to reduce their expenditure in order to
reduce their budget deficit, it will be serve as an idea which help the government to reduce their
expenses. So the organisation should make more effect that they will get this project from the
government, they need to make agree at least three executive so that they can get approval from
the government for this project. In order to make them agree, the company should reduce their
prices which help them to attract for this project with that it also fulfil the motto of government
that is to reduce the expenditure.
The Sponsor
The project has to be sponsored by the senior staff member from the section of the
department which is managed by the senior executive (Franz and Messner, 2016). Now the
company need to make effective bargaining and this is the stage of bargaining with the dispute
solution. The organisation need to put some attractive prices and additional services so that
20

government can approve the project. As the department of government is thinking to take this
project within their organisation only so that the existing staff have not to leave their department
and they can effectively reduce their prices. Now to remove thing thinking and idea from the
mind of government, they need to bargain and agree to the prices of government so that they will
get this project and the aim of the government department will be fulfilled. Bargaining is the
essential part of the project management and project signing is fully dependent on the
bargaining. If the client get other company who serve good services at the low rate, the customer
will prefer that firm only. So the venture should ensure that their prices should be effective that
much that they can be signed for the client's project (Karagozand Augar, 2016).
Quality measure
Quality plays signifiant role in satisfying the customer, the best quality he will get, he
will be satisfied more and the worst quality he will get, he will be dis-satisfied with the
organisation and this will lead to reduce in brand image. As the project is on the transfer of
information with the effective communication measure so quality plays very signifiant role wile
communication of information. The data should not the goes in the wrong hand should be ensure
by the company (Fleming, and Koppelman, 2016). So they need to make the highest quality
product and services for the client. In order to make quality products and services, the
organisation need to make quality standard which they have to follow and after production, they
need to check whether the product or service quality is according to the quality standard.
As per the given case scenario, it has been analysed that Aject international company is
focusing on the process by which it can improve the efficiency and quality of the business
system. In order to improve the efficiency across the organisation, company have taken the help
from three companies that is Orbit, AJC, SPS etc. By taken the help from these companies Aject
international company can able to improve its system and business services and meet the
expectation of the customer (Voehl and Harrington, 2016). In the finalisation plan, Aject
international company can sale its project to the government client. As large state government
department sought the design and establishment of secure online facility to enable
communication with other department, a portal to enable access to specialised departmental in
the company. The department of the organisation has divided into three area such as senior
executive, head department and middle level management.
21

In the process of project management in the context of Aject international company,
there are several kinds of stages included. By help of these three companies such as Orbit, AJC
and SPS, Aject international company has effectively finalised its plan to develop the project.
There are several kinds of the stages included in the project management plan of the Aject
international company such as initiation, planning, execution, monitor , control, project close etc.
In the first stage of initiation, project charter, feasible study, determining project scope and
objective has included (Campbell and Szulanski, 2016). While project manager effectively
accomplish the project charter, feasible study and project scope and objective then in the next
stage planning process has effectively organised. In this stage, project manager appointing the
team, setting project organisation chart, design the work break down structure, contract supplier
and assigning resources. After this task, in the execution stage project manager focuses on the
build deliverables and project status report development, managing the change request and risk
assessment. The fourth stage is another very significant under which project manager is required
to monitor and control the project activities under which manager measuring the objective and
checking quality deliverables and evaluating the performance. In the last and final stage, project
manager focus on the releasing resources, project documentation, project punch list, sign of the
project. These stage of the finalisation plan are as follows-
 Initiation- In the first stage of the project management, project manager includes the
several tasks such as project charter, feasibility study, and develop the project scope,
objective and target (Towlesand Frushour, 2017).
 Planning- In the second stage, project manager focuses on the appointing project team so
as they can collect achieve the target of the project. In this stage, all team member set the
project company chart and contract with suppliers.
 Execution- In this stage project manager focuses on the build deliverables and project
status report development, managing the change request and risk assessment.
 Monitoring and controlling- The fourth stage is another very significant under which
project manager is required to monitor and control the project activities under which
manager measuring the objective and checking quality deliverables and evaluating the
performance (Daniel and Stewart, 2016).
22

 Project close- In this last final stage, project manager are supposed to wind up the
project. While all outcome has effectively addressed then in the next stage finally project
manager close the project.
23

Project management activities Time duration
Initiation 2 Months
Project charter 15 day
Feasibility study 25 days
Defining project scope and objectives 30 days
Planning 2 Month
Appointing project team 20 days
Setting of project organization chart 10 day
Work breakdown structure 5 days
Contract suppliers 15 days
Assigning resources 10 days
Execution 3 Month
Build deliverable 25 days
Project status report development 10 days
Managing change request 15 days
Risk assessment 20 day
Monitoring and control 3 Month
Measuring objectives 1 month
Checking quality deliverable 25 days
Evaluating performance 45 days
Project close 2 Month
Releasing resources 15 days
Project documentation 20 days
Project punch list 25 days
24

CONCLUSION
From the above project it has been concluded that Cited venture required to pick several
large contracts in Asia and they required to recruit the additional staff so as they provide the
technical expertise to the project (Bredillet, 2010). Another company, SPS was small but vibrant
company which is undertaken all the communication and consultative activities in this project
with stakeholders. In addition to this, another company orbit manage the data management
system and designed, installed and piloted software modification. This company responsible for
all required hardware and software. The major objective and aim of this project management in
the Aject international company is to develop the best fit solution to the problem and to increase
the efficiency and effectiveness across the organisation with help of these three companies such
as AJS, SPS and orbit.
25

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