Managing a Successful Business Project: A Comprehensive Guide

This report delves into the impact of digital technology on business activities, focusing on Tavistock Consulting. It outlines a comprehensive project management plan, including cost, scope, time, quality, communication, risk, and resources. The report also presents a small-scale research study using qualitative and quantitative methods to analyze the impact of digital technology on the organization's operations. The research findings, recommendations, and conclusions provide valuable insights for Tavistock Consulting to leverage digital technology for enhanced efficiency, customer engagement, and competitive advantage.

MANAGING A SUCCESSFUL
BUSINESS PROJECT

TABLE OF CONTENTS
Introduction......................................................................................................................................1
Task 1...............................................................................................................................................2
P1 Devise clear aims and objective for your project...................................................................2
P2 Produce a project management plan incorporating: costs, scope, time, quality,
communication, risk and resources (M1)....................................................................................4
P3 Produce a work breakdown structure and a Gantt chart to provide timeframes and stages
for completion..............................................................................................................................7
Task 2.............................................................................................................................................10
P4 Carry out small-scale research by applying qualitative and quantitative research methods
appropriate for meeting project aims and objectives (M2).......................................................10
Task 3.............................................................................................................................................13
P5 Analyze research and data using appropriate tools and techniques for the chosen project..13
P6 Recommendations and conclusions......................................................................................19
Task 4.............................................................................................................................................20
P7 Reflect on the value of undertaking the research to meet stated objectives and own learning
and performance (M3/M4)........................................................................................................20
Conclusion.....................................................................................................................................22
References......................................................................................................................................23

LIST OF TABLES
Table 1: Cost Estimation.................................................................................................................4
Table 2: Project Milestone Planning................................................................................................5
Table 3: Commuunication plan.......................................................................................................6
Table 4: Work breakdown structure................................................................................................7
Table 5: Gantt Chart........................................................................................................................8
Table 6: Project Logbook..............................................................................................................10
Table 7: Performance review.........................................................................................................20

Introduction
Digital technology in the current is used in almost every organization because this will make the
operations and functions of the organization easy and flexible. Digital technology also reduces
the operational cost and other resources cost for the organization. The report will take the project
in which impact of the digital technology on the business activities of the organizations will be
discussed. The report will also design the project management plan in which cost, scope, time,
resources, quality, communication etc steps will be covered. This report not only makes the
project plan for the organization but will also conduct the research in which opinion of the
respondents will be taken on the selected topic of digital technology impact. With the help of the
report the suggestions for further improvements will also be provided to the organization so that
they can implement the digital technology and improve their business functions and performance
of the departments.
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Task 1
P1 Devise clear aims and objective for your project
The organisation set the plan and objective for the completion of the project in the systematic
manner. It is important for the Tavistock consulting to set the goals and objective to achieve the
significant target. The organisation basically provide the facilities to the customer in terms of the
health, education and cooperation, it also give the service to the central and local government.
The main aim of the Tavistock organisation is to enhance the facilities and create the new
opportunities for the student. This project will help in the analysis of the objective and improve
the criteria for the development of the organisation among the users. The organisation will use
the various technologies and procedure for the implementation to follow the process (Harrison
and Lock 2017).
The aim of the Tavistock will be definite and it will be only one but the planning of the objective
can more than one. As based on the project the aim and objective are defined below:
Aim of the project
 The aim of the Tavistock is to develop the management of the effective team, develop the
leadership in students, and change the organisational activities for the improvement of the
student for the better facilities.
Objective of the project
The objectives of the Tavistock are planned so that the new techniques and procedure can
implement in the organisation for the growth. The objective can be more than one so few of the
objectives are given below:
 The main objective of the organisation is to plan the changes and development
consultancy so that Tavistock can provide the better service to the students for better
future. The strategies and procedure can be planning to approach the possibilities to discover. The complexity and flexibilities can be provide to the client in case of any issue or fault
arise the discussion can be done.
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 The main objective of the Tavistock is to identify the requirement of the student for the
future so the planning can be implemented. The development of the student can be plan by organising the various plan for the
development of the skills and knowledge. The professional can be assigned for providing the proper training and development to
the student on the basis of the requirement (Wilson, 2014).
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P2 Produce a project management plan incorporating: costs, scope, time, quality,
communication, risk and resources (M1)
The project is analysing the requirement of the people from the Tavistock and what
measurement can be taken for the improvement in the managerial system. So the project
management plan will be recommended for the methodical planning in organisation. The
following are the project management plan justification:
The cost evaluation
The planning of the successful management plan always require the procedural activities
involvement in the project so the cost evaluation is important to identify the actual cost that will
be spend during the project. The estimated cost that was calculated by the Tavistock will be
approximately $15000. The tabular format is given below to understand more about the cost and
its activities (Kerzner and Kerzner 2017).
Table 1: Cost Estimation
Project planning action Cost $
Planning $300
Designing $300
provision $200
meeting $500
Implementation of changes $100
Completion of Project $100
Total $15000
Scope of the project: The scope of the organisation will be done while implementing the various
strategies and plan. The techniques and digital technologies can be applied in the in the
organisation for the growth and development. The achievement of the profit and applying the
strategic plan will help in the development of the organisation.
Time evaluation: The management plan also involve the time evaluation under which the
estimation of the time is calculated under what time duration the project will be completed and
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finished. The monitoring and planning of the project that will be completed in at least 9th Month
so the Gantt chart of the project is given below (Heagney, 2016):
Table 2: Project Milestone Planning
Procedure Month
1
Month
2
Month
3
Month
4
Month
5
Month
6
Month
7
Month
8
Month
9
Collection of
the information
Implementation
of the change in
management
measurement of
the Risk
management
Planning of the
proposal
Plan constituent
project
Budgetary set
Communicatio
n plan
Analysing of
the
management
team
Execution
Completion of
the project
Quality of the project: The quality of the project depends on the completion of the project and
the involvement of the service that are generally used in the milestone. The better quality of the
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service that is providing to the customer will help the management decision making (Utami et.al
2017).
Communication: The communication among the manager and employees is important so that
the organisation can identify the problem in the organisation. The good communication will help
in taking the judgemental discussion it will help in the completion of the project in the estimated
time duration. The communication plan of the Tavistock is given below:
Table 3: Commuunication plan
Procedure activities
required
Duration Communicatio
n mode
Plan status Role played by Team included
Project
description
Grade by
email
2 Month Direct
communication
Grade of the
project
Manager Stakeholders,
backer and team
Team meeting project
Grade
Within one
month
Mail Upgrade the
Plan
Manager Team of this
project
reconsider
project
Use matrix 2 Month Direct
communication
Metric
presentation
Manager Stakeholders,
backer and team
reconsider for
this project
implement
the changes
1 Month Direct
communication
Prepare report
completion
Manager Stakeholders,
backer and team
realize and
design the
reconsider
Prepare
action plan
Based on
requirement
\ Direct
communication
Design
packages
Manager Project team
Risk and resource: The risk that involve in the project is the completion of the project the
project must be completed on the estimated duration that was planned by the organisation, The
resource that are used in the project must have the appropriate planning for the completion of the
project.
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P3 Produce a work breakdown structure and a Gantt chart to provide timeframes and stages for
completion
The breaks down structure involve the major activities that are assigned to the employee to
manage the management plan. It help in to build up the relationship among the employees and
management as the project is executive with the team member the communication help in the
management of the project. The structure helps in the identification of the situation and its
involvement in the management of the project (Lock, 2017).
Table 4: Work breakdown structure
action no. performance time
1 Planning
 extent of the plan
 recognize project needs
 choose suitable place
 appraise the workers capability
1 Month
2 Designing
 recognize the stakeholders
 estimate their skill
 intend the whole plan
 intend the plan configuration
 recognize the charge and duration
for project
2 Month
3 Implementation
 necessitate for the plan safety
 create plan for services
 create the quality
 engage the key stakeholders of
the plan
3 Month
4 Monitoring
 categorize the concerned risk and
quality
2 Month
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 classify the presentation of the
employees
5 Feedback
 converse with the stakeholders
 acquire the recommendation from
stakeholders
 suggestion
1 Month
Breakdown structure is the systematic graphical representation of the structure under which all
the activities are assigned to the employee accordingly as based on the requirement of the
management project plan. The Gantt chart involves the activities that are implementation,
designing, monitoring and planning along with the feedback. The appropriate procedural
activities are involved in the system for the management of the work breakdown structure
(Smith, 2015).
Table 5: Gantt Chart
Processing
involvement
Month
1
Month
2
Month
3
Month
4
Month
5
Month
6
Month
7
Mont
h 8
Month
9
Appropriate
planning
Designing
product
Implementation
of the roles and
regulation
Monitoring
Feedback
The above structural format of the chart is designed for the monitoring of the system and
management of the project. The project estimation duration time for the completion of the
project will be within 9 month. The breakdown structure is generally prepare so that the project
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can be completed on the given time estimation. The Effective working of the employee helps so
that the assigned jobs can be completed. The time limitation is less it will be assigned as based
on the project requirement and so it is important for the Tavistock to complete the project on the
estimated time duration because it is consider as the risk if the project will not be completed on
the business activities (Brannen, 2017).
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Task 2
P4 Carry out small-scale research by applying qualitative and quantitative research methods
appropriate for meeting project aims and objectives (M2)
Small Scale research
The small scale research is used for the application of the achievement of aim and objective of
the organisation. It helps in the identification of the technologies and efficiency of the project so
for the researching of the project topic the various methods are used in the project such as
qualitative and quantitative. The methods are most effective method to identify the requirement
of the employees. The research method helps in the technology development and meets the
project requirement. The below method are generally used in research to conduct the impact on
the project impact.
Quantitative research method
The quantitative research methods that are generally are used two methods to search that are
survey and questionnaire. The researchers are commonly prepared in the form of the paper or in
the computer system. It is based on the collection of the data from the previous record and
searching from the collection of the data.
Quantitative research method
The research methods include the searching of the appropriate person by identifying the
individual y taking the interview process. Under this type of research process personal choice of
the management is involve as the selection is done by the organisation only to identify the
appropriate expert for the managerial activities. It is the one of the most relevant process of the
research as compare to the qualitative research method.
Table 6: Project Logbook
Tavistock Consulting
person's name - Name of the administrator-
Assignment name- Identification of the services Date- 23 June 2018
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and its implementation in the organisation
Modernize project scheduled on monthly basis for
the mission.
 What is enclosed in this plan?
 Are you planning the correct path for
the completion of the Plan?
 Entire needs of the plan are enclosed in
this project?
Comments:
With the assist of this plan, I have finished my
complete investigate to carry out the project. I have
gained the considerate facilities that are provided.
The management plan has few of the requirements
that need to be considered.
There are a variety of stepladder judge to carry out
this project in a methodical way so that we can
attain aims and objectives of the project.
 Identify the project issue in the plan
 Problem that are occurring due of
require of skills and knowledge?
 Do you observe risk or negative impact
on the project?
The requirement of the project is more as compare
so require few skill for the successful business
Time management
Suggest new ideas to modify the project The New planning can be applied by implementing
the technologies and better structure.
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Project plan significance according to the date This project is nearly finished.
Administrator comments
Signature of Administrator and date
12

Task 3
P5 Analyze research and data using appropriate tools and techniques for the chosen project
The researcher prepared the following questionnaire which is distributed among the 50
respondents that are selected from the Tavistock Consulting organization. The respondents are
the employees of the organization because they can provide more reliable information on the
digital technology impact on the business activities.
1. According to your own experience do you think digital technology put major impact
on the Tavistock Consulting daily operations?
Increase the organization efficiency 20
Save the time and efforts 15
Improve the level of performance 10
Help to attain goals 5
Total 50
Increase the
organization
efficiency
40%
Save the time
and efforts
30%
Improve the level of
performance
20%
Help to attain goals
10%
Findings: It is analyzed that 40% of the people think that digital technology increase the
organizational efficiency level but 30% think that DT will reduce the cost and time efforts of the
organization. With this it become clear that all the employees of the organization think that
digital technology has the use in any of the above areas.
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2. As per you experience what are the opportunities generated by the digital
technology that are beneficial for organization?
Help to provide online services 25
Attract the customers 15
Reduce the amount error situations 10
Total 50
Help to provide
online services
50%
Attract the
customers
30%
Reduce the
amount error
situations
20%
Findings: Digital technology provides various types of opportunities to the organization which
show its positive impact on this organization. It is analyzed that 50% respondents think that DT
will help the organization to provide the online or digital services to their customers but 30%
respondents think that digital technology and its features mostly attract the customers. On the
other side, 20% are in the favour of the reduction of amount error statement.
3. Is there some challenge involved with the digital technology which are faced by the
organization if yes then select one option?
Employee training 10
Customers face problem to understand the features 15
Require installation charges 20
Maintenance cost 5
Total 50
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Employee
training
20%
Customers face
problem to
understand the
features
30%
Require
installation
charges
40%
Maintenance cost
10%
Findings: This graph helps to identify the challenges that can be faced by the organization when
they implement or install the digital technology within their organization. It is analyzed that 40%
of the respondents says that digital technology installation increase the training needs of the
employee that increase the cost of the organization.
4. Do you think digital technology implementation help the organization to increase
their revenue and achieve competitive advantages?
Yes 40
No 10
Total 50
15

Yes
80%
No
20%
Findings: It is evaluated that 80% are in the favour of the statement but 20% are not. Most of the
employees say that digital technology helps the organization to increase the revenue of the
business.
5. Do you think digital technology or computer systems help the management team to
maintain the details of the organization along with the employee information?
Yes 45
No 5
Total 50
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Yes
90%
No
10%
Findings: With the help of the digital technology, management and human resource department
can easily and effectively manage and maintain the details and information of the employees and
organization and for this 90% are in the favour of the statement.
6. Do the digital technology help marketing department to conduct the digital
marketing to attract the customers?
Yes 35
No 15
Total 50
17

Yes
70%
No
30%
Findings: With the help of the digital technology they can conduct digital marketing and
advertisement of their services between the customers. 70% are in the favour of the statement by
30% are against.
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P6 Recommendations and conclusions
In this scenario the topic of the project is related to identify the impact of the DT on the business
activities and performance of the organization so that they can take the decision to implement the
digital technology in their business or not. It is identified from the above small scale research
that with the help of digital technology they can gain many benefits and advantages which
improve their functions along with the revenue. Apart from this, still there are some of the
recommendations required to be implemented so that performance of the organization will
improve (Matt et al, 2015).
The organization is providing consulting services to the customers regarding aim identification.
They can use the digital marketing technique in which they can attract the clients and business by
spreading the awareness about their services. They can promote the offers and their services on
social networking sites along with the full details of their services. Cloud computing technique
can also be implemented in the Tavistock Consulting organization so that they can store the
information and details of their customers in the computing system (Westerman et al, 2014). This
type of technique helps them to share the information from one department to another which
makes the communication system more flexible within their organization.
Conclusion
With the above research the above recommendation are provided by the organization which is
effective to get the conclusion of the project. The above discussion is effective to implement the
DT in the organization through which benefits of competition, costing, budget, resources use etc
can be achieved by the organization.
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Task 4
P7 Reflect on the value of undertaking the research to meet stated objectives and own learning
and performance (M3/M4)
The above research is effective to add some values in the organization that help the researcher to
meet the aims and objectives of this project. The research has helped me to gain various types of
knowledge in respect of the digital technology, its impact and importance. The research is
effectively conducted by the researcher that has analyzed the importance of digital technology in
the organization to increase the performance of the organization and employees. With the help of
this research I have gained the understanding of the project plan in which steps are covered to
implement the project on time and achieve the benefits. This understanding helped me to
increase from performance and complete the project on time (Tsou and Hsu, 2015).
This project and research helped me to set the goals and objectives of the project as per the
requirement of the organization with the effective use of the research and data collection method.
It is analyzed by me that qualitative and primary data method is effective for this project as this
will provide the accurate and reliable information to the researcher. The tools used in this
research are also effective to attain the accurate and reliable information which helps to get the
final conclusion because the respondents are randomly selected which avoid the biased issues.
The tools used by me in this research are effective as the information provided by the employees
is according to their own experience (Smith, 2015).
Table 7: Performance review
1. Tell me about the project purpose
The main purpose of this project is to evaluate the digital technology impact on the selected organization
business activities which help them to implement the DT on their operations.
2. Did the set aims and objectives meet from this project?
With the help of the project plan and research conducted by the researcher, the aim and objective of the
project is achieved because through this project it has analyzed that DT is effective for the organization
and help them to increase their efficiency level.
3. What are the main thinks which helped in this project to achieve the aims and
objectives
20

Work breakdown structure, Gantt chart, Milestone schedule, communication plan, project logbook,
research etc is the things which helped in this project to achieve project aims.
4. My contribution in this project to make it successful
I have conducted the research in which I have used relevant research methods and data collection
methods which help me to identify the digital technology impact on the business activities. The tools used
by me in this research have provided reliable and accurate data and information.
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Conclusion
The above report has concluded that with the implementation and installation of digital
technology the organization can enhance their internal and business performance which will
improve the profitability and productivity level of the organization. The report has also
concluded that with the help of the well planned project plan they can implement the project in
their business and identify the use of digital technology for their various departments and in
future they can compare the performance with and without digital technology. The report has
also conducted the research with the help of the researcher in which questionnaire is prepared
and given the respondents through which it is identified that most of the respondents are in the
favour of the installation of digital technology within their premises. The report has also
provided the appropriate suggestion for the organization in use of digital technology has
suggested.
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References
Books and Journals
 Brannen, J. ed., 2017. Mixing methods: Qualitative and quantitative research. Routledge.
 Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
 Heagney, J., 2016. Fundamentals of project management. AMACOM Div American
Mgmt Assn.
 Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to
planning, scheduling, and controlling. John Wiley & Sons.
 Lock, D., 2017. The essentials of project management. Routledge.
 Matt, C., Hess, T. and Benlian, A., 2015. Digital transformation strategies. Business &
Information Systems Engineering, 57(5), pp.339-343.
 Smith, J.A. ed., 2015. Qualitative psychology: A practical guide to research methods.
Sage.
 Smith, J.A. ed., 2015. Qualitative psychology: A practical guide to research methods.
Sage.
 Tsou, H.T. and Hsu, S.H.Y., 2015. Performance effects of technology–organization–
environment openness, service co-production, and digital-resource readiness: The case of
the IT industry. International Journal of Information Management, 35(1), pp.1-14.
 Utami, D.H., Setyanto, D.A. and Arifin, Y.R., 2017. Conceptual Study Cost Estimation
by Using WBF Method.
 Westerman, G., Bonnet, D. and McAfee, A., 2014. Leading digital: Turning technology
into business transformation. Harvard Business Press.
 Wilson, J., 2014. Essentials of business research: A guide to doing your research project.
Sage.
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