Managing a Successful Business Project: A Comprehensive Guide

Managing a Successful Business Project
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Table of Contents
Introduction.................................................................................................................................................4
TASK 1.......................................................................................................................................................5
1.1: Devise project aims and objectives...................................................................................................5
1.2: Produce a project management plan that covers aspects of cost, scope, time, quality,
communication, documentation, risk and resources................................................................................7
1.3: Produce a Work Breakdown Structure (WBS), a Gantt chart to provide timeframes and stages for
completion.............................................................................................................................................10
M1: Produce a comprehensive project management plan, milestone schedule and project schedule for
monitoring and completing the aims and objectives of the project........................................................12
TASK 2.....................................................................................................................................................13
2.1: Carry out small-scale research by applying qualitative and quantitative research methods
appropriate for meeting project aims and objectives..............................................................................13
 Assists in finding out detailed facts about opinions, perceptions, and feelings..............................15
 The response rate is high...............................................................................................................15
Project Log Book...................................................................................................................................19
M2: Evaluate the accuracy and reliability of different research methods applied..................................21
D1: Critically evaluates the project management process and appropriate research methodologies
applied...................................................................................................................................................22
Task 3........................................................................................................................................................23
3.1: Analyse research and data using appropriate tools and techniques.................................................23
3.2: Communicate appropriate recommendations as a result of research and data analysis to draw valid
and meaningful conclusions..................................................................................................................30
M3: Evaluate the selection of appropriate tools and techniques for accuracy and authenticity to support
and justify recommendations.................................................................................................................32
Task 4........................................................................................................................................................33
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4.1: Critically evaluate and reflect on the success of your project and your own performance on the
value of undertaking the preliminary research to meet stated objectives and own learning and
performance...........................................................................................................................................33
M4: Evaluate the value of the project management process and use of quality research to meet stated
objectives and support own learning and performance..........................................................................36
D2: Critically evaluate and reflect on the project outcomes, the decision making process and changes or
developments of the initial project management plan to support justification of recommendations and
learning during the project.....................................................................................................................37
Conclusion.................................................................................................................................................38
References.................................................................................................................................................39
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Introduction
This study contains the research regarding the implementation of digital technology in Brake
Bros Limited and hence, a project management plan and Gantt chart has been prepared. The
study also contains the meaning of different research methods such as qualitative and
quantitative approach along with the various techniques that can be used to collect the data such
as questionnaires, observation, interviews, etc. The analysis of the collected data has been done
by preparing charts and diagrams and interpretation has been done depending on the results
obtained from this research. The suggestions and recommendations have also been provided to
effectively implement the use of technology in Brake Bros Limited. Also, the benefits for the
individual by performing the research have also been evaluated and the ways in which the
experiences can be used for conducting research in future has also been discussed.
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TASK 1
1.1: Devise project aims and objectives.
In a modern era, digitalization is being utilized by each and every organization as it supports in
making all the operations innovative and fast. Apart from this, digital technology also makes
increment in the overall turnover and increases the portfolio of a product in an organization.
Management of a project in an association is termed out to be a simple and usual arrangement
which is created by human resource and finance department of a company so as to achieve
desired aims and objectives. The plan of project administration is established by examining the
cost and time involved in a project (Papke-Shields and Boyer-Wright, 2017).
As per the scenario of Brake Bros, a leading wholesaler of food in the UK is a type of business
who operates on a large scale and transports professional facilities. This association applies a
high amount of innovation and makes the appointment of an outstanding and responsible
individual from all over the nation. The major aim of an organization is to make use of
digitalization successfully in order to deliver services to a customer at a fast pace. Brake Bros
adopted a digital technology project so as to have a large number of developments which may
benefit their customers and also to the company. For implementing a project, it is very
significant to make several aims and objectives that need to be attained for a successful working
and increased productivity. Numerous purposes and goals which are prepared by an organization
are defined as follows:
Aims
 To generate and grow the application of digital podium for transmission which may involve
the internet, mobile devices, and apps so that it may help an association to have healthy
competition with huge businesses.
 To maintain and create digital safety structure.
 To make an examination of various operations.
 To focus on modernization as well as urbanization.
 To decrease expenses by improving operation’s effectiveness.
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Objectives
 The key objective of an association is to digitalize various operations of the business which
may help in increasing business productivity.
 To have the effective administration of several activities with the use of digital technologies.
 To make promotions regarding revenue advantage and cost savings.
 To maintain trade safety as technology will help in protecting organization’s information.
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1.2: Produce a project management plan that covers aspects of cost, scope, time, quality,
communication, documentation, risk and resources.
A project organization is specifically designed as a process of initiating, scheduling,
implementing, controlling plus closing the operations of a team in order to make attainment of
particular goals and to encounter detailed criteria of success in a given time. A project is
basically a provisional attempt which is planned to make the production of distinctive service,
product and result with specified starting and end commenced achieving planned objectives and
goals with the aim to bring changes. In the first stage of project administration i.e. initiation, the
process is being started determining the scope and nature of the project. In the planning phase,
resources cost and time which is involved in the project will be planned. Executing stage makes
sure that deliverables are executed as per the plan. Controlling and monitoring contain such
processes which are there to perceive execution of the project in order to identify various issues.
At last, closing is done which makes the involvement of project’s formal acceptance (Archibald,
et. al., 2012).
Figure 1: Stages of project management
(Source: By Author)
There are various advantages of project management plans and procedures. It aids in making a
collaboration of projects, effective external and internal communication, proper management and
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monitoring of budget, proper communication with suppliers and clients and improved
satisfaction of the customer.
An effective project management plan makes coverage of diverse aspects which are explained as
follows:
Cost
The Brake Bros make the development of the project by making an valuation of the project cost.
The planning regarding the administration of cost supports in determining the policies,
procedures in addition to documentation which is utilized for the purpose of controlling and
executing cost of a project. The estimation of project cost supports in deciding types of resources
and framework. It will also assist in decreasing unnecessary cost and efforts (Cicmil, et. al.,
2017).
Scope
Scope plays a significant role in achieving planned objectives and goals. It aids in documenting
and determining the entire list of particular features, tasks, goals, objectives, deadlines, cost and
deliverables. The Brake Bros created a project which will help in making a determination of
resources which are required to attain it.
Time
The development of project must be done by making a determination regarding duration which is
required to complete a project. The administration of time in a development of project needs
knowledge and skills which are employed for managing time in order to achieve project, goals,
and tasks. The organization of time is significant in making the allocation of various tasks and it
also improves productivity and effectiveness of the project.
Quality
The administration plan of the project supports in increase effectiveness as well as productivity if
there is the maintenance of good quality. The quality supervision supports in defining the quality
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