Project Knowledge Transfer and Paradox

Managing a successful
business project
TABLE OF CONTENTS

INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
P1 Analysis of project aims and objectives.................................................................................3
P2 Production of project management plan................................................................................5
P3 Production of work breakdown structure and Gantt chart.....................................................8
TASK 2............................................................................................................................................9
P4 Carrying of small scale research through application of qualitative and quantitative
techniques....................................................................................................................................9
TASK 3..........................................................................................................................................12
P5 Analysis of the research and data through use of appropriate tools ...................................12
P6 Communication of recommendations to draw valid conclusions........................................18
TASK 4..........................................................................................................................................18
P7 Reflective report about to meet stated objectives ...............................................................18
CONCLUSION..............................................................................................................................19
REFERENCES..............................................................................................................................20

INTRODUCTION
There are many internal and external factors which impacts the small organisational
capacity to grab the future opportunities in effective manner. For attaining sustainability in their
operations small organisations is need to conduct the business activities with the application of
new ideas and technologies to attain effectiveness in their operations. There are large number of
benefits are associated with the implementation of digital technology with the organisation such
as helps in growth activities, capturing large markets share, high amount profitability, high
amount of sales, high brand image etc. But there are many challenges are faced during the
process of adoption digitisation within the organisation for ex., lack of support of employees,
need of high amount of investment etc. OAK Cash and Carry is small wholesale grocery
organisation (Bakker and et. al., 2011).
In the present report explain about, aim and objectives of project, development of project
management plan, production of work breakdown structure and Gantt chart and carrying
research with the help of qualitative and quantitative methods. Also, interpretation of data with
the help of effective tools and techniques, drawing out of important conclusions and production
of reflective report.
TASK 1
P1 Analysis of project aims and objectives
It is important for every organisation whether small or large in organisation to determine
their aims and objectives for guidance of employees to design their task and behaviour which
contributes in accomplishment of desired targets. The present report includes the description
about the contribution of digital technology in the growth of organisation and the challenges
which are arise due to its implementation in organisation. Adoption of innovative technology
within the organisation strength their position in market which helps satisfaction of the different
requirements of customers. There are different areas within the organisation which built effective
through use of such innovative techniques. In enhance the power of administration department
regarding effective filling, storage, record and sharing of information through application of the
provisions of cloud technology. The communication channels within the organisation and with
outsiders also improves through use of the mediums of E-mail and social media. This will
provide the opportunity regarding attaining the trust and loyalty of customers to retain them

longer period of time. Storage and distribution system of organisation also built more profound
through adoption of internet connections and integrated systems throughout the business
structures which contributes in the development of distribution system. Production is one of the
important function in any organisation. Through use of innovative technology organisation is
able to produce good quality diversified product according to the trends which are exist in
market. It helps to attain competitiveness in their operations which contributes to enhance the
sales and profit of organisation. There are many challenges are faced by the small organisation in
the process of the implementation of digital technology within the organisation. This will include
about resistance of employees to accept change, lack of funds, need of expert teams, increased
cost of production and low profit margins. It has shown negative impact upon the growth of
small business. All the above mentioned factors are internal and present within the organisation
which reduces the strength of organisation to grab the opportunities in effective manner to attain
maximum outputs (Bakker and et. al., 2011).
Background of project
OAK cash and carry Ltd. Is small organisation which provides grocery products. It is
analysed from the past figures that 58 employees are working in organisation which helps to
provide their diversified activities in appropriate manner. The management of organisation wants
to expand their business operations to attain high position and market share in market. This will
not only be strengthening the business structure but also helps in development in their brand
image. The different kind of changes which they want to bring in organisation is about
establishment of effective distribution channels, application of online mode of business to attract
more customers and to grab all the opportunities which are available after implementation of
innovative technology. There are different issues arise in the process of implementation of
technology. To cope up effectively need to develop training and development and orientation
programmes to takes the support of employees.
Topic: “How business have coped with the major challenges of Digital Disruption and
Transformation: A case study of OAK Cash and Carry”
Aims: The main aim of organisation is to adopt digitisation with the organisational
activities to attain competitive advantage and cope with the challenges arise due to digital
disruption and transformation.
Objectives

 Impact of digitisation upon the performance of business organisation
 Evaluation of the measures to cope up with challenges faced in the process of
implementation of digital technology
 Different benefits which are gathered by organisation after adoption of innovative
technology
Research questions
 Does use of digital technology contributes in the expansion of business activities?
 What are challenges which are faced by OAK Cash and Carry in implementation of
digital technology?
 What are the preferable measures to cope with with digital disruption and transformation?
P2 Production of project management plan
It is important for management of the organisation is to develop the project management
plan which helps to make effective plans regarding different aspects which are considered as
important part of project (Crane and Matten, 2016). Such kind of plans are work as guidelines
which is used in the process of effective implementation of technology in most appropriate
manner through which desired results are achieved within stipulated period of time. The different
aspects which are need to oversee while preparing the plan includes cost, scope, time, quality,
communication, risk and resources etc. This plan contributes in effective management of
different future activities related to such project. The major benefits which are gathered through
production of such plan includes saving of time, efforts, higher involvement of employees,
development of better strategies to effectively deal with unwanted situations etc. The different
aspects in regards to the project of implementation of digital technology within the organisation
is defined below:
Scope: The scope of project is identified through analysis of the benefits which are
attained by the organisation which contributes in accomplishment of their predetermined
objectives. Use of innovative technology helps in development of the overall business structure
from its production to distribution of product to end customers. As it is wide in scope which
helps in improvement of every aspect like administration, promotion, production, distribution,
expansion through use of online technology etc.
Cost: This part of project plan provides the information about the cost which is required
to effectively implement the digital technology. In the process of digitisation every aspect of

business transformed which incurs some of amount of cost which is included in the cost of
project (Crane and Matten, 2016). At initial stage of implementation of new technology requires
high amount of expenses on different aspects like on its implementation in different departments,
training of the employee’s in development of their skills and development of their competency
about the effective use of the provisions of new technology.
Total forecasted budget 2017-18($)
Particulars
Implementing technology cost 15000
Promotional expense 5000
Advertisement expense 4500
Catalogues 1600
Training charges 6500
Total cost 32600
Time: This aspect provides the information about the time period which is required to
effectively implement the new technologies within the different departments of organisation. It
also describes about the time which is taken by the such technologies to provide return with
effective rate in future. OAK Cash and Carry Ltd. Uses critical path method to determine the
time period which is needed to complete to different paths of project to attain their results. It
provides the opportunity to the management of organisation to effectively allocate the roles and
responsibilities to different personnel of organisation for completion of the different paths of
project within given frame of time period.