Managing Information and Technology

This essay discusses the importance of information systems in organizations and focuses on the different types of information systems. It also explores the benefits of using an ERP system in real-life business scenarios. The essay provides recommendations for implementing ERP systems and concludes with the significance of managing information and technology in organizations.

Managing Information
and Technology

Table of content
Contents
INTRODUCTION.....................................................................................................................................3
MAIN BODY.............................................................................................................................................3
Different types of information system.....................................................................................................3
ERP system.............................................................................................................................................5
Benefits of ERP system in real life business............................................................................................6
Recommendation.....................................................................................................................................7
CONCLUSION..........................................................................................................................................7
REFERENCES..........................................................................................................................................8

INTRODUCTION
Information system is defined as a set of components for storing, collecting & processing
data as well as information. Organizations depend mainly on information system in order to
carry out and managing operations in a proper manner. In addition to this, Information system
help companies to interact with their suppliers and customers, and to compete within the
marketplace. Information system is adopted in order to run inter organizational supply chains as
well as electronic markets. There are various technology and tools that is used by companies in
to improve productivity and enhance efficiency of the organization. Information technology
involves different dimension like dimension of managing & technology, dimension of an
organization and many more. There are various forms of information technology that is
management information system, decision support system, enterprise resource planning (ERP)
and transaction processing system. Enterprise resource planning is termed as a software which
companies use in order to manage daily business activities like procurement, accounting, risk
management, project management & supply chain operations. It is also defined as integrated
management of processes which is mediated by technology and software. This software involves
shared system that is database is supporting multiple functions at a time.
For the present report, TESCO is taken into consideration. It is a supermarket chain that
is headquarter in United Kingdom. The company offers high quality grocery and home essentials
within the market. It has around 7,000 stores worldwide which is effectively operated by more
than 4 lakh employees. The company uses ERP system so that they can manage day to day
activities in a proper manner. The main objective of the essay is to gain an understanding
regarding enterprise resource planning system that is used by companies for managing activities.
The objective of essay is given below:
 To gain knowledge about different types of information system used by organizations.
 To know the benefits of ERP system in real life business.
MAIN BODY
Different types of information system
Information system is mainly the combination of software, hardware, infrastructure and
trained people that help in marinating and storing data as well as information in a particular

manner. In every organization, there is a use of information system in order to maintain records
of transactions that is taking place within the company. By the assistance of information system,
companies is able to provide quality and on time service to their customers. In relation to
TESCO, its mangers emphasize on making improvements in technology as it in lowering down
cost in a proper manner. Acquisition of technology assist company to odder quality and in time
service to customer. By using information system, TESCO can provide home delivery to
customers which help them to attract more number of customer and raise market share
effectively. Nowadays, technology is changing rapidly and it is become important for companies
to adopt it in order to gain success and retain in market for longer time. New technologies
develops high job opportunities, new capabilities which has a positive impact on productivity as
well as profitability of the organization. There are various forms of information system that are
found by identification & classification. The companies use information system according to
their ease and requirements. Some of the type of information system are as follows:
Transaction processing system: This process involves operational level system as it
comes on the bottom of pyramid of information system. This system is used to direct the staff
members which is at low level that is front line workers and floor workers. If it is talked about
TESCO, the higher authorities emphasize on low level workers that assist in making
improvements in activities and operations of the organization. By the assistance of transaction
processing system, managers can easily track down the activities and basic transaction that help
in controlling as well as managing business in an effective manner. It also help company to attain
objectives in a proper and well defined manner. The main role of transaction processing system
is to maintain payroll system & processing system that is used to supervise & maintain
effectiveness within the organization.
Management operation system: It comes at middle level in the pyramid that assist in
managing records and data in an effective manner. Management operation system ensure smooth
functioning of activities by consider the time period that leads to attainment organizational
objectives within stipulated time frame. It is highly structured information system that assist in
managing and controlling activities and also allow evaluation of performance with previous and
current output in an effective manner. With reference to TESCO, it has inventory management
system that assist in managing as well as controlling all activities that take place within the

organization. Along with this, it help companies to maintain balance between demand and supply
which has a positive effect on performance and profitability of TESCO.
Decision support system: It is also termed as support system that is used by senior
authorities of company. It assist in develop integration and managing operations in a proper
manner. Decision support system is mainly used to identify existing structure & information in
order to take effective and beneficial decision for the company. In addition to this, it is adopt to
solve ineffective structure and to manage database or information properly. In relation to
TESCO, it adopt decision support system that assist in maintaining records & to gain positive
outcomes effectively. Moreover, it helps in solving complex problems in an appropriate and
easier which has a positive impact on productivity as well as efficiency of TESCO.
ERP system
It refers to the system which is used by management team in order to maintain the
fundamental procedure of the business entity which are HR, operations, finance and many more.
It has been said that organizational resource planning defines as a process which assist in
enhancing the effectiveness as well as efficiency & produce best and favorable outcomes so that
they can emphasis on the core organizational value. At simple level, it is a software which is
used by the managers of an organization in order to control as well as manage various business
operations to accomplish the objectives and aims in an effective manner. Organizations like
Tesco have various departments, perform their business operations in order to accomplish their
organizational goals and objectives in an effective manner. With the help of ERP system, if
managers of an organization effectively implement this system them they can enhance and
improve their functionality in a positive way and run their business entity in a smooth way.
It has also been examined that ERP software which provide coordinated reporting and
forcing the staff members in order to maintain separate spreadsheet as well as database in order
to create the report in an effective manner. For example, if sales of the organization
automatically move in financial structure it aids in creating manual reporting in order to fulfil the
needs of the business organization. There is various sort of ERP functions which will assist in
attaining the organizational goals and objectives. There main function is to ensure that all the
staff members perform their job in an effective manner and produce positive outcome
effectively. Furthermore, this is a system which provides worldwide real time opinion of data &

allows the organization to address the worry proactively as well as drive the developments.
Along with this, in order to maintain effective customer relationship cloud solution is provided to
examine the 360-degree opinion of client.
Benefits of ERP system in real life business
It is very essential for the management team of the company to make their staff members
ensure about the benefits of ERP so that they gain appropriate results. Therefore, there are
various sort of advantages as well as benefits which are going to be discussed as follows:
 Increase productivity: It is said that ERP system is quite essential as it assist in
enhancing the overall productivity of the business entity. This will help them in beating
the level of competition arise at the marketplace. By implementing ERP system at
workplace in an effective manner it becomes easy for the manager to control and manage
all the business function in an effective manner.
 Promotion of a culture of teamwork: ERP refers to the system which provides
assistance in breaking the wall among organizations and its various functional
departments. Along with this, it will assist in smooth flowing of all the data and
information so that all the functions will be conducted in an effective manner and create
positive working environment at workplace. This will aid in developing innovative and
unique products so that positive relationship will be developed with the customers as well
as staff members.
 Stringent Data protection: It refers to one of the major feature which consist of security
of data and information. It has been analyzed that there are different kind of frameworks
which assist in protecting all the data and information of the company in an effective
manner. This will increase the faith as well as trust of the customers on the business
entity.
 Accurate forecasting of business: Apart from all this, main benefit of ERP is that it will
assist in forecasting all the required things in an effective manner so that all the business
functions can smoothing run and develop positive outcomes. Along with this, It will
assist in throwing light on various essential areas which are revenue, cash flows as well
as expected sales. With the help of ERP software management team of the company will
be able to gain competitive advantages at the marketplace.

 Improvement of compliance: ERP assist in ensuring that all the mandatory regulations
must be followed by the management team in an effective manner. It will assist in
working in an ethical manner so that all the work will be completed on time and gain
advantages at the marketplace.
Recommendation
After examining every factor which is mentioned above, it has recommended to the
management team of Tesco that they must emphasis on satisfying the requirements and
managing all the elements in an effective manner so that they can attain their goals and
objectives in an effective way. It has also been said that by adopting ERP system in an
appropriate manner, it provides assistance in rebuts the solutions. In addition to this, it is also
suggested to the managers that they must execute such systems in their logistic and operation
department so that they can enhance their supply and provide services in an effective manner.
This is significant to provide training to their staff members o that they can effectively use such
models and produce best outcomes in an effective manner. Therefore, training sessions assist in
enhancing the efficiency as well as quality of goods and services developed by the.
CONCLUSION
With the help of above mentioned discussion, it has been concluded that information
system performs very essential role in order to carry out different business functions at the
marketplace. Different sort of ERP system are there which help business entities to grow at the
marketplace in an effective manner. Apart from this it has also been analyzed that there are
various advantages of ERP system with the help of which all the business functions can
effectively be managed and controlled. Furthermore, it has been determined that ERP is quite
essential tool used to perform daily business functions so that they can manage as well as reduce
the scrap. There is different sort of module which assist an organization in order to use the
software according to the requirements. This as a result will aid them in attaining their
organizational goals and objectives within given time period and in effective manner.

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