Managing Meetings: Procedures, Policies, and Best Practices

Running Head: MANAGE MEETING
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Manage meeting
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MANAGE MEETING
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Section A
Question 1
Procedures and policy are very important elements of the meeting be it a formal or
informal meeting. Policies set the purpose of the meeting and ensure that all the convention
agenda of the meeting are adhered. When preparing a meeting, the purpose of the meeting should
be determined. Neisser (2011) the venue for the meeting is supposed to be set and time for the
meeting. Laws of attendance of the meeting should be imposed. Those who do not attend the
meeting without a genuine reason should be penalized according the policy on absence in the
meeting without apology. The chairman of the meeting is supposed to give the order in which
events are to be carried out (Haas et al 2014, p.272-273). No one is supposed to overreact or
interrupt other members in meeting discussion. There is supposed to be a policy on way of
giving the speech and views. Bowser (2015) every member of the meeting should abide by the
procedure given by the chairman. Failure to follow what the chairman of the meeting order,
should lead to a penalty. The penalty should be determined by the policy on fines set by the
committee members.
Question 2

MANAGE MEETING
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According to Tipirneni (2014), the transcribed notes are very different from the real
speech. The original minutes has the original information from the meeting. There are some
aspects of inaccurate from the transcribed notes by the minute’s taker for the meeting. It is true
that the minute taker is just a human being and can make some errors while taking the notes of
minutes. The one taking minutes may forget to write some important points of the minutes
(Balinski and Young 2010, p.67). The person may not hear some points given in the meeting and
therefore I find inaccurate in the transcribed notes of the meeting than that the original minutes.
Question 3
Agenda of the meeting: The subject of the meeting: Discussion of challenges facing the
organization and solutions. The meeting is to be attended by all staff members of the
organization. To be held within the organization after normal working hours. All members to
come prepared for the agenda of the meeting. All members to adhere to the time stipulated for
the meeting (Carraher et al 2008, p.771).
Question 4
Meeting conducted has been demonstration the verbal exchange of the suggestions and
proposals. Every member is given a specific time from to share his or her views regarding the
agenda of the meeting. The questions are answered at a time and answers are given
systematically. Each member is given a chance for a question or to answer a question.
Question 5
When preparing for the meeting, the time frame scheduled should fit each member for the
meeting. The time should not interfere with the programs of any member. The budget for the