Study on Types of Meeting
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Added on 2020-04-15
Study on Types of Meeting
Added on 2020-04-15
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[Author name][Email address]ASSESSMENT 1
Meeting 1. Types of MeetingMeetingPurposeConductedStatus UpdatesMeetingTo check progress on workand align workforce These meetings have activities ofdiscussion for problem solving,prioritization, task assignment or decisionmaking. These meetings involve teamleaders who represent their teams. Thesemeetings can happen within group oracross groups depending on the companysize. In this meeting, anyone who wouldbe benefited by team discussions can beinvolved.Decision MakingMeetingTo take decision that needsinputs from the whole teamThese meetings have activities likeinformation sharing, brainstorming,evaluation, ranking and voting for options.Decisions can be taken using a variety ofmethods like ranking, voting, scoring, anditerative convergence. The team endsdiscussions with a direction on what to donext in the area that was discussed. Atypical meeting involves participants,leader, authority, process observer, andnote taker.InnovationMeetingsTo bring up new ideas anddevelop a foundation for anew solution, design,product or serviceIn these meetings, new ideas areencouraged from people and discussionsare done to refine on most promising ideasthrough brainstorming, evaluating, andranking. These meetings are mostlycarried out at the beginning of a project.These meetings are assigned a leader tokeep things in control and a note taker tocollate ideas.2 Codes of practice2
Meeting Code of practice is a guideline prepared by a professional association for its members to helpthem understand the ethical standards and comply with them. The purpose of this code is tosupport economic, political and social integrity of business entity and industry, protectcustomer rights, and encourage equal employment opportunity for all without discrimination.Meeting codes of practice include:Freedom of speech must be respected for every one attending the meetingThe code of practice must be followed by all the attendees of the meetingA due notice should be given to all the expected participant if any meeting has to beheldMeeting venue must have the arrangements to ensure safety and health of participantsat the time of meetingIf the meeting chairperson is not present in the meeting for some reason then achairman must be chosen before conducting the meetingIt is the duty of the meeting chairperson to ensure that meeting is conducted in alawful mannerMinutes of the meeting must have correct records of all the details and discussionsand must be signed by participantsThe agenda of the meeting must be prepared in advance and must be distributed toparticipants before the meetingIf any confidential information has to be shared over email to anyone for meeting thenit should be put in the attachment rather than on the email bodyPeople who are unable to attend the meeting and their participation is of importance tothe issue discussed, must inform the organizer about the absenceIn the event of cancellation of the meeting,, participants must be informed a week inadvance for normal meetings and 24 hours in advance for emergency meetingsAny change in the agenda after informing participants must be communicated in theform of an addendumIf any fact or information has to be discussed in the meeting which needs preparationfrom a potential participant then it is the responsibility of the participant to get all thenecessary documents or facts collected before the meeting and must bring theevidences in the meeting3
Meeting The questions that are asked by the participants must be relevant to the topics ofdiscussion, must have rational considerations and should not hurt the sentiments ofany other participant Based on the needs for the codes of conduct, certain procedures can be established formeetings such as:A formal invitation with identified key discussion topics must go to the participants 7days prior to the meeting for a reminder and information update on the meetingagendaA minute taker must be hired who should be made responsible for noting the detailsof event and highlights of discussion during event. This minute would be sent to allthe participants post the meeting within a week of completion of the meeting.3 LegislationsLegislations that can affect meetings include:Health and Safety Requirements: The condition and provisions in the meeting room mustbe safe and healthy for the participants. This requires a company to ensure that all safety andhealth requirements are met by the venue that is chosen for meeting such as existence ofemergency evacuation, fire extinguisher, first aid kits, quality air, well lit environment, andprovision of water and snacks. This would affect the choice of venue where a meeting has tobe conducted which would in turn affect the transportation needs and costs to the company.Organization requirements: The Company conducting meeting must make arrangementsfor booking, progress recording, accommodation or transport if needed, catering, and relevantdocumentation. As per this legislation, any company conducting meeting would have someobligations like hiring a minute taker, having a booking system, a place for notice orinformation sharing, and making of catering arrangements. This would affect the proceduresand budget of the meeting[ CITATION ISC12 \l 16393 ].4 Public MeetingsPublic meetings need to follow some legislative requirements such as:Rules for Notice: 4
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