Managing Operations and Projects

Managing
Operations
and Projects

Table of Contents
INTRODUCTION ..........................................................................................................................3
SECTION 1. Scope Management Plan ...........................................................................................3
1.1 Project Description...........................................................................................................3
1.2 Project Scope....................................................................................................................4
1.3 Assumptions.....................................................................................................................4
1.4 Constraints........................................................................................................................4
1.5 Project Roles and Responsibilities...................................................................................5
1.6 Responsibility Assessment Matrix (RAM)......................................................................5
1.7 Project Work-breakdown Structure (WBS)......................................................................7
1.8 WBS Dictionary...............................................................................................................7
Section 2: Time management plan...................................................................................................9
2.1 Project Milestones............................................................................................................9
2.2 Project activity/Time/Dependency base table..................................................................9
2.3 Project Network Diagram...............................................................................................10
2.4 Project Gantt Chart ........................................................................................................11
Section 3: Cost management plan..................................................................................................11
3.1 Cost breakdown and budget formulation.......................................................................11
3.2 Project cost baseline ......................................................................................................13
Section 4: Communication management plan...............................................................................13
4.1 Project Stakeholders ......................................................................................................13
4.2 Stakeholders communication plan .................................................................................13
Section 5: Risk management plan .................................................................................................14
5.1 Risk identification, analysis and action plan .................................................................14
5.2 Project risk matrix .........................................................................................................15
CONCLUSION .............................................................................................................................15
REFERENCES..............................................................................................................................16

INTRODUCTION
Operations and Project management involves handling of methods, skills, experience
and processes in order to reach specified business objectives in accordance with project criteria
within prescribed parameters. It includes ultimate deliveries which are constrained to limited
timescale as well as budget. An organisation aims at management of its complex processes as
well as project which will assist reaching to set targets in the given time period. Operational
processes deals in approaching daily and also strategic issues related to business. In order to
manage operations, project manager is required to execute appropriate strategies in order to
achieve specified goal in an organisation within finite time scale . This report includes execution
of graduation ceremony by University of Manchester through adoption of systematic approach of
plan management within 3 months. This plan will consist of areas such as project time
management, scope management, cost management, risk management,etc. which will be
evaluated through optimum combinations of approaches in this regard.
SECTION 1. Scope Management Plan
1.1 Project Description
Project includes complex elements which needs to be dealt with over the specified time
period. Managing a project's deadline is something which is needed to cope with in the finite
period (Galli, 2017). A project includes its set goals, ultimate objectives and also the number of
activities which will be taking place. As University of Manchester is organising convocation
event which will take place for 2 consecutive days. Therefore different core objectives for the
project can be discussed as follows.
1.1.1 Project Objectives
 To meet the set target within a provided budget of £7000.
 To implement cost- effective techniques which will help institute to conduct its
programme in given budget and also within limited period of 3 months.
 To manage project by reducing approximately 60% of inherent risk before its execution
date.
 To implement SMART approach towards project's overall scope in order to determine
prevailing contingencies.

1.2 Project Scope
The project comprises of attainment of successful graduation ceremony for 600 students
in a restricted budget as well as time span of 3 months. The project manager should deliver the
required programme within a due time by considering time management as an essential tool of
the complete project. The main scope is to give quality event within available resources in
appropriate possible manner. University of Manchester has decided to opt for familiar place
being their campus hall for the graduation ceremony so that students could connect to the event
even more. Also train speaker in relevance with speech of whole event in order to hold smooth
flow of activities.
1.3 Assumptions
Before implementation of project related activities it is necessary to assume these factors
to be real, true or actual without any actual demonstration or evidence (Suwal and Singh, 2018).
In practical, it is impossible to plan a project without making assumptions over certain grounds.
Therefore, every project assumptions contain a potential risk which an organisation should
eliminate through application of effective techniques. To do so, University of Manchester has
adopted techniques relevant to cost- effectiveness which will help it to actualise the project cost
within given criteria.
1.4 Constraints
Within a project, there are inherent restrictions and risks that demands to be taken into
account and addressed to confirm its ideal success (Taraba, 2019). In general main constraints
faced by organisation could be time, cost and scope. Therefore, Project manager has considered
following constraints by making proper evaluation the given manner:
 Time Constraint: It is referred to event's schedule for completion including finite time
span for every stage of the project. As per this ceremony, Project manager is expected to
meet its deadlines that is 3 months for project execution in order to conclude smooth flow
of events.
 Scope Constraint: Here, project includes specified targets, deliverables, functions as
well as additional tasks which are required to be completed within limited time and