Managing People and Systems: A Guide to Effective HR Management

This presentation highlights the importance of managing people efficiently through well-established systems for increased productivity. It includes a sample job description for an HR intern at Smith Industries and outlines the essential qualifications, skills, and knowledge required for the role. The presentation also provides information on the company's location, requirements, and responsibilities, along with the benefits of working with Smith Industries.

MANAGING PEOPLE AND SYSTEMS

INTRODUCTION
 Managing people is a segment of human resource management that comprise sum total of all the processes
regarding acquiring, optimizing, and retaining talent that is needed in the organization.
 Managing people efficiently through well-established systems ensures that the people working within the
organization have ideal working environment that makes them motivated and increases their productivity.

SMITH INDUSTRIES
JOB DESCRIPTION
JOB TITLE Human Resource Intern
MAIN PURPOSE AND SCOPE OF THE JOB We are looking for an HR Intern who can lead our HR
team and make our company a pre-eminent destination
for highly qualified job seekers.
JOB LOCATION A-52, Carnaby Street, Landon, England (W1F 9PS).
POSITION IN ORGANIZATION Human resource intern
Reports To: The HR Director
Responsible For: Recruiting, interviewing and hiring of new staff.

CONTD..
Duties and responsibilities  Compensation and Benefits
 Training and Development
 Effective Employee Relations
 Recruitment and Selection
 Organization structure and planning
 Build HR policies and maintain them
 Rewards and Recognition
General responsibilities • Ensure equality in the organization by providing equal
opportunities to all and avoidance of racial
discrimination.
• Compliance to professional conduct in all your
actions.

Organization Chart

PERSON SPECIFICATION
Criteria Essential Desirable
Qualifications Bachelor's degree in Human Resource
Management or related field
Experience with Human Resource
metrics
Skills/competencies  Strength to handle work pressure.
 Must be conscientious and work
well and thoroughly.
 Should possess conflict management
skills.
 Have ability to identify good talent
and Hiring skills.
 Ability to look after Human
Resource Management.
 Ability to understand and learn
things quickly.
 Should have an attitude to support
diversity.
 Familiarity with employment laws.
 People oriented and result driven
attitude

CONTD..
Knowledge • In depth knowledge of labour law
and HR practices.
• Knowledge regarding personnel
and human resources.
• Administration and management
• Proficiency in English language.
• Mastery in educating and training
workers.
• Awareness of customer and
personal service.
• Knowledge of administrative and
clerical procedures and systems.
• Understanding of Law and
Government regulations, court
procedures, precedents and agency
rules.
• Command on subjects like
Phycology and Mathematics,
Sociology and Anthropology,
Computers and Electronics and
Economics.
• Communication and Media related
knowledge

CONTD..
Previous experience 2 years 2 years
Experience Required HR management experience in any
small or medium-sized organization
Social Attributes • Should be organized with ability to
multi task.
• Must be approachable with ready to
accept challenges attitude.
• Creative
• Progressive
• Ability to use strategic approach to
find solutions to the problem
Personal Qualities • Must be Self-Disciplined with an
essence of ethics and integrity.
• Must have empathetic attitude with
charisma to boost moral energy.
• Courageous and Collaborative
• Having Sympathetic Attitude with
patience.
• Honest and strong moral principles.

Job advertisement (human resource intern)
We are a growing retail company based in London that offers its employees best working culture, opportunities, competitive
salary, health insurance, paid leaves and professional development assistance.
Aspects Description
Company SMITH INDUSTRIES
Position HR Intern
Requirements  Bachelor's degree in HRM
 Knowledge about English and all MS
office applications
Responsibilities  job postings
 organize job interviews
 Sending call and offer letters etc. to
employees
 Performance of key activities.
 Provide administrative support.
 Provide assistance.
 Updating database.
 Responding to staff inquires.

.
CONTD..
The Location: Carnaby Street, London
Why Should You Apply?  We are offering best pay.
 To be a part of great team that works
with an amazing cooperation.
 Flexible working hours with work
from home option in case of
emergency.
 Opportunity to learn the latest
technology.
 On the job training opportunities.

CONCLUSION
 Based on this presentation it is highlighted that managing people efficiently is very crucial for the
smooth functioning of the business activities.
 It is important for acquisition and retention of talent in the organization. This presentation outlines the
usefulness of an effective job description to make the candidate clear regarding the responsibilities and
duties in the company.

REFERENCES
 Cen, C.C., 2022. EFFECT OF JOB DESCRIPTION ON EMPLOYEE PERFORMANCE WITH COMPENSATION AS
INTERVENING VARIABLE. JOEL: Journal of Educational and Language Research. 1(7). pp.973-986.
 Hauret, L. and et.al., 2020. How do HRM practices improve employee satisfaction?. Economic and Industrial
Democracy, p.0143831X20962199.
 Hosain, S., Manzurul Arefin, A.H.M. and Hossin, M., 2020. E-recruitment: A social media perspective. Asian Journal of
Economics, Business and Accounting, 16(4), pp.51-62.
 Maheshwari, M., Samal, A. and Bhamoriya, V., 2020. Role of employee relations and HRM in driving commitment to
sustainability in MSME firms. International Journal of Productivity and Performance Management.
 O’Donovan, D., 2019. HRM in the organization: An overview. Management Science, pp.75-110.
 VARGHESE, M. S., What is Human Resource Management?. IndustrIal PeoPle ManageMent, p.70.