Managing Projects: Characteristics, Stages, Knowledge Areas, and Benefits of Network Diagram

This article discusses the key characteristics of a project, stages in project management, impact of good and bad teams, knowledge areas in project management, attributes of a project manager, and benefits of using a network diagram for project management. It also includes a case study on managing a new conference center in Docklands, London.

Managing Projects

Table of Contents
TASK 1............................................................................................................................................3
1. Key characteristics of project.................................................................................................3
1b. Reasons why many projects fail and run over budget...........................................................3
2. Five Stages in Project Management and discuss in few words the benefits of managing
projects in a well-structured manner............................................................................................3
3. The impact a good and a bad Team may have in terms of achieving and managing project
goals.............................................................................................................................................4
4. List the nine (9) knowledge areas in Project Management and briefly explain the importance
of any two of them.......................................................................................................................5
5. List five attributes or characteristics of a project Manager and briefly discuss any two of the
attributes......................................................................................................................................5
6. Benefits of using a network diagram? Briefly discuss two and draw the network diagram
below show and calculate the critical path..................................................................................6
Network Diagram............................................................................................................................6
Task 2...............................................................................................................................................7
Executive Summary.....................................................................................................................7
Introduction......................................................................................................................................7
Project Proposal...........................................................................................................................7
Local conditions and market demand..........................................................................................8
Site/location issues.......................................................................................................................8
Cost, Financial and Valuation Analyze.......................................................................................9
Project Life cycle.........................................................................................................................9
Nine knowledge areas of the project management........................................................................12
Conclusion.....................................................................................................................................13

References......................................................................................................................................14
TASK 1
1. Key characteristics of project
Project is considered as the disconnected piece of work which contain various
characteristics that are given below -
 The objective of the project is clear.
 Project is slightly unique and different from the other task.
 Project is regulating temporary operations and activities.
 Project is totally dedicated towards process implementation and optimization of goals.
 Project is concerned about the end result.
 Project is a task centered and result oriented activities.
1b. Reasons why many projects fail and run over budget
There are some specific factors which consisted as the reason for project failure such as lack
of sources planning & execution, unclear goals & objectives, lack of project implementation &
visibility, communication gap, unrealistic expectations, cost overrun. To maintain the
requirements of the project is essential and helpful in succession of the project on time but lack
of resources applicability can became the reason of project failure.
2. Five Stages in Project Management and discuss in few words the benefits of managing
projects in a well-structured manner
The explanation of all gives stages of the project management along with its benefits of
managing projects.
Stage 1: Project Initiation
This initial stage mainly concerned about the visualization of all the facts which a project
want to accomplish. In this stage projects and also programs are approved by the sponsors and
stakeholders so that projects can effectively align as per their product objectives (Aydin and
Dilan, 2017).

Stage 2: Project Planning
This crucial process is useful to to maintain the the activity cycle and also provide proper
guidance to the stakeholders so that they can effectively understand how to undertake project
effectively.
Stage 3: Project Execution
This stage is known as implementation stage which is helpful to design the project aa per
action activities. This stage is useful to fulfill the project objectives and maintain and implement
all the activities so that project manager can prepare & update project execution report.
Stage 4: Project Performance/Monitoring
This stage is useful to regulate the proper control all the project management activities so that
project manager can ensure proper maintenance of entire functions. Project is managed by
manager via KPIs tools.
Stage 5: Project Closure
This last stage determines all the activities and applicability of the finished Project objective.
This last process is determining the status of successful completion the project and also
demonstrates the deliverability of the project (Gopisetty, Treffinger and Reindl, 2017).
3. The impact a good and a bad Team may have in terms of achieving and managing project
goals.
Good and bad teams are both providing direct impact on the activities of the projects.
Good team provides their Full support to the project manager in order to accomplish all the
requirement of the project. Bad team are containing as the main reason for the project failure.

4. List the nine (9) knowledge areas in Project Management and briefly explain the importance
of any two of them.
1. Project integration management
2. Project scope management
3. Project time management
4. Project cost management
5. Project quality management
6. Project human resource management
7. Project communication management
8. Project risk management
9. Project procurement management
Importance -
Project quality management and project human resource Management both are playing a
prominent role. Human resource Management can hire high potential candidate who can
participate in the development of the project activities and also maintain the project management
quality.
5. List five attributes or characteristics of a project Manager and briefly discuss any two of the
attributes.
1. Communication process - this is considered as the most prominent characteristics off
project manager which is useful in maintaining proper coordination with the project
members so that manager can effectively share relevant information and improve the
working of the project (Hietajärvi, Aaltonen and Haapasalo, 2017).
2. Critical problem solving skills - project management need to have the skill because it
can useful to maintain the all the critical problems which can occur during the project m
3. Decision making process
4. Proper allocation of activities
5. Leadership quality

6. Benefits of using a network diagram? Briefly discuss two and draw the network diagram
below show and calculate the critical path.
1. Network diagram is maintaining the project time estimation - Network diagram is
useful to maintain the schedule so that all the activities can be finish as per the given
deadline and time estimation.
2. Network diagram is useful to planning, executing and controlling - This diagram is
useful in context of planning, execution and monitoring all the operational activities in
order to accomplish all the requirement of the project.
3. Network diagram demonstrate the workforce activity of the project.
4. Network diagram Israel mining the interdependency of all the activities.
5. Network diagram is useful to maintain the possibilities for the schedule compression.
Network Diagram
Critical path:
S – a – b – d – f – g = 37 Weeks
S a b
c
d
e
f
g
3 10
16 22
19 27
37

Task 2
Executive Summary
This project is based on the pandemic centre which maintain event helpful the deal and
domain which situated in London. The main purpose of this report is to plan a specific task and
program for the development of the docklands Communication limited in order to maintain the
specific arrangements related to the IT offices for the booking, Wi-Fi, TV, CCTV, phone
arrangement for the purpose of conference, meeting room and also gathering areas. Docklands
Communication limited is containing as a specific background related to the IT framework. This
project determines detail action which is also considered as the profession action that was taken
via the project manager in order to maintain all the requirements of the project management
process. Project life cycle stadium is beneficial to enhance the project management activities for
that project manager can effectively monitor all the activities in order to successful completion of
the project (Kerzner, 2017).
Introduction
Project management is user specific knowledge, tools, skills and techniques in order to
deliver something specific to the people so that they can maintain all the consideration of the
project. Project manager need to adopt specific strategies and plans which can useful to improve
the effectiveness of the project. In this project, a new conference centre name “The pandemic
centre" as a specific part of construction Docklands Communications Ltd. Specific provision of
IT relates facilities for marketing & booking , conference , activities hall, meeting room in the
concerned center. This project determines specific information related to the techniques which
can maintain applicability of the project in an appropriate manner. All the various things are
consider in term of few assessments that analysis the real outcomes (Kräusche and Pilz, 2018).
Project Proposal
The main motive of this project is to proposed the new conference call which can helpful
to maintain the requirements of the Docklands territory that can offer to the organization not

even for the IP gathering but all the action activities. The proposed project it is maintaining some
specific things such follow protocol in context of get together passage related to the workplace
and another future events. The development of new gathering rooms and also overhauled
workplaces in the headquarter office. Meeting corridor can be incorporated with AB working to
the permit free permit free development from the washroom, mezzanine & other principles storm
related with the cellar level. To maintain the underground connection, legitimate structure needs
to maintain. Bar, meeting rooms situated on ground floor in the new construction structure. All
these kind of affiliation are need to progression of the adjustment to ongoing building sit. Project
manager of the company is mainly concerned detailed actions, appropriate systems about the
project management process so that manager can effectively maintain all the working criteria
related to the new conference project (Laval, 2016).
Local conditions and market demand
Due to the uncertainty of the corona virus pandemic, the whole situation of the market is
change because the demand of the market is fluctuating constantly and the local conditions are
also not even stable. Some specific aspects determined by the project manager so that this
proposed project can effectively maintain all the criteria as for the requirement of the project
management prospective. In order to maintain the project consideration, it is mandatory for the
project manager is to set a specific outline which can improve the working process of the project
in a systematic manner. As per the local conditions & market demand, project manager is
regulate al the activities and monitor all the working tasks related with the each and every
segment of the project which can determine the success outcomes of the project (MacAulay,
Lagan and Casson, 2019).
In order to maintain the local conditions and also market demand, it is mandatory for the
project manager is to analyze the circumstances of the local market and also strengthening their
budgetary attributes so that project manager can effectively process and deliver all the relevant
information and apply in their project development that is new conference centre at the
Docklands area of the London. This pandemic centre is also associated with the Docklands
Communications Ltd so that all the activities related with the IT and technologies facilities can
be accomplish effectively.

Site/location issues
The new conference room which is constructed in the Docklands location can maintain the
all the specific issues which can be raise in the Docklands territory and considered as the
effective application zone which maintain Li budgetary requirement and resolve the location
related issues. Activities related to the public and private bodies for example, the specification of
the pandemic network which is subjected as the main criteria of the report, prerequisite and also
inclination related to the private consortium that significantly affect its characterized zone. Pant
main centre and network organize affective activities which can useful in searching for the
specific site and zone which can create interest to the non-aggregate and centered clinic facilities
(Meng and Boyd, 2017).
Cost, Financial and Valuation Analyze
Before starting the project, it is mandatory for the project manager to estimate the specific
cost of the project and prepare a specific budget plan in order to maintain all the financial
activities in an appropriate manner. With the help of budget, project manager can set specific
cost of each and every resources and operations so that it will make easy for the manager to
obtain most possible results. Project manager need to investigate and identify the key
development cost, money, resources, equipments, execution quality and also valuation
measurement so that it all the activities can we e accomplish in a directive way. Project manager
resume the budget of £1,500,000.00 maximum and the expected time duration of the project is
maximum 20 months. So it is mandatory for the project manager to prepare a budget plan on the
basis of 20 months so that manager can effectively try to accomplish all the project related
activities within 20 months. If the improvement cost of the project is more straightforward then it
affect the server market valuations. As for the theoretical development cost, the project
management department were assessed is activities as for the specific situations. Project
management departments need to you take care about each and every consumptions so that IT
manager can effectively determine all the expenses criteria which spent in the project
development (Potnis and Gala, 2020).
Project Life cycle
The action is specifically taken to maintain the requirement of the project in a structured
way. With the help of project life cycle, project management department can effectively

determine all the specific activities which are involved in the development of the projects such as
project initiative, planning, executing, monitoring and closure. All these five phases of the
project life cycle are useful to maintain the requirement of the construction industry, maintain the
planning and estimation, budgeting, controlling of the project in an effective manner. In context
of the new conference centre, project manager you realize all these five stages in order to
maintain the activities and enhance the project life cycle related to this project (Sanchez and
Terlizzi 2017).
1. Project Initiation
This stage is mainly define the project goals and useful to create the business case. This
page is totally dedicated towards the project business case and useful to maintain the list of the
stakeholder who are involved in the project activities. This stage is all about demonstrate the
beginning of the project in which project manager prepare a chart of the work schedule and
consider all the resources which are needed in tell to you consider the ideal outcomes. With the
help of this stage, project manager can effectively identify the importance of the assessment
which manager can use in the project area for gathering the relevant information in order to
fulfill the necessities project. Is all about maintain activities related to the new conference centre
that is pandemic centre so at initial level project manager need to take an appropriate actions
which are as follows -
 Improve the project feasibility - This stage is useful to enhance the feasibility and
visibility of the project at the fundamental level so that project manager cans effectively
assurance the need of the project. In this stage, specific issues are also addressed by the
manager so that feasibility of the project can be improved in the right direction (Sutrisna
and Goulding, 2019). Distinguish the scope of the project - At this stage the scope of the project can be
distinguished as per its need. Project manager is maintaining the mission statement of the
project. The new conference centre project effectively maintains the effectiveness and
project manager manage the requirement of the limit graphs, responsibilities, and cutoff
times.

 Maintain the record of project for Stakeholders - Before start the project, it is
necessary to prepare a list of the stakeholders and also address their direct and indirect
involvement in the project. Project management documented all the specific requirement
and information and also so provide specific information about it to the stakeholders.
2. Project Planning
Project planning is mainly related with the structure plan of the project which is prepared by
the project manager. In this stage, manager can effectively documented of all the requirements
and specific activities which need to full fill by the project members in context of the project
schedule. This planning stage is useful to make an appropriate plan which is documented and
deliverable so that all the requirements of the project can be fulfills and project schedule
effectively create. Two specific strategies are beneficial to use income tax of project planning
that are maintaining SMART and CLEAR. In project planning team Management activity,
project cost, risk, time, quality are containing bas project focused area. The specific mission of
the project can be determined which can create a specific business case. Some specific
components related with the project planning are as follows -
 Formulate the project - This stage is mainly concerned about to create the project plan
and address all the basic requirements of the task so that manager can full fill all the
conditions and demand of the project plan (Tan, 2019).
 Budget Estimation - This component is demonstrated the cost and financial planning of
the project so that project manager can effectively prepare a plan the smooth project
functioning purpose.
 Project planning tools - In this phase, it is necessary for the project manager to maintain
the proper planning of the project with the help of some specific learning tools such as
network diagram, critical path method, project evaluation & review techniques, Gantt
chart, project documentation and also work breakdown structure. All these planning tools
are providing appropriate results but in context of this project, project manager II is used
network diagram and critical path method so that manager can effectively maintain
proper planning of the new conference centre project (Tonchia, 2018).

3. Project Execution
This stage is mainly concerned about execution of the whole plan so that all the
consideration related to the project structure can be effectively fulfilled by the project manager.
During the execution period, all the members utilize all the resources as per schedule so that they
can maintain the unexpected events. For the new conference centre project, manager can
effectively execute all the methodological factors so that each and every activities can be done in
an appropriate manner by the staff members. Each and every project managers are responsible to
maintain the legal and ethical considerations of the project so that all the activities can be execute
in order to fulfill the mission of the project (Wu and et. al., 2017).
4. Project Monitoring and Control
After the proper execution of the project plan, there is a requirement to control and monitor each
and every project activities. Project manager of the new conference centre is responsible to
monitoring the entire task and maintain proper chain of command so that each and every
members who are participating in the project can specifically focus about their role. Project
manager need to properly delegate of all the work and duties to their members so that project can
be complete in an appropriate manner. Project manager digitalizing specific matrix and tool like
KPls ( Key performance indicators) so that project manager can effectively monitored the current
status of the project.
5. Project Closure
This is considered as the last stage of the project life cycle which demonstrates the
effective way and specific conditions in which project is done. This phase is very significant
because it depicts the outcomes of the project and then project might be closed because of the
business dissatisfaction and disappointed. Project manager can handover all the documentations
to the owners and also informing the stakeholders about the closure of project (Zdonek, 2020).
Nine knowledge areas of the project management
PMBOK define the nine knowledge categories and areas related with the project
management which can useful to maintain the discipline. Project manager understand and also

apply all these nine knowledge areas in the project management process so that new conference
centre project is maintain all the term and condition with the fulfillment of knowledge criteria.
With the help of this knowledge area, manager effectively manages the leadership and
administrative issues and also controls the specific problem which occurred in term of project
completion. In all these areas, integration, scope, time, cost, quality, human resource
management, communication, risk and also procurement management are considered by the
project manager (Zdonek, 2020).
Conclusion
On the basis of this report, it can be concluded that project management tools and techniques are
essential to manage the project in a specific way. This report discusses about the project
management and also project life cycle stages which are essential for the development of the
project. Apart from this, 9 knowledge areas are beneficial useful to manage the effectiveness of
the project in a specific way.

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